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HomeMy WebLinkAboutAGENDA - 10/08/2002 - VILLAGE BOARD AGENDA 1 1� Next ORD: , 2909 (2910) Next RES. 43-02 (46-02) Recess: 9 P.M. AGENDA REGULAR VILLAGE BOARD MEETING October 8, 2002 1. Call to Order 2. Invocation (Rev. Thomas G. Smith, Deacon, St. Nicholas Episcopal Church) 3. Approval of Minutes of September 17, 2002 4. Mayor and Board of Trustees ' Report 5. Accounts Payable Warrant: September 30, 2002 / $466,944.17 October 8, 2002 / $847, 927.34 6 . CONSENT AGENDA A) Consideration of a request (attached) from the Prince of Peace United Methodist Church to waive the Village Business License Fee for their annual pumpkin sale to be held from October 11 through October 31, 2002 in the amount of $100. (This annual fundraising event will take place at the church property, 1400 Arlington Heights Road. (It has been the past practice of the Village Board to waive this fee for non-profit organizations. ) B) Consideration to award a contract to the lowest responsive and responsible bidder, Powell Tree Care, Inc. , Elk Grove Village, IL to remove a total of 35 parkway trees in a total contract amount not to exceed $16, 425. 00. (Bid documents were obtained by seven contractors, of which six submitted bids. . Upon review of the bids submitted, Powell Tree Care, Inc. was determined to be the lowest responsive and responsible bidder. (Adequate funds are budgeted and available for this purpose. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached. ) C) Consideration to award a contract to the lowest responsive and responsible bidder, Standard Truck Center, Chicago, IL to furnish and deliver two 2003 GMC TK 25903 31-ton pickup trucks at a total cost not to exceed $44,276. 00, including the trade-in price of $11,300. 00 for two village-owned 1994 Chevrolet pick-up trucks. 1 i Agenda for VB M*ng 10-08-02 • 2 (Bid documents were obtained by 21 potential bidders, of which six submitted bids. Upon review of the bids submitted, Standard Truck Center was determined to be the lowest responsive and responsible bidder. (Adequate funds are budgeted and available for this purpose. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached. ) D) Consideration to award a purchase contract to Aventis Pasteur, Charlotte, North Carolina, to provide 200 dose vials of Fluzone SV 2002-2003 vaccine at a cost of $62.50 per vial for a total contract amount not to exceed $12, 500. (The FY 02/03 Budget includes funds for the purchase of flu vaccine for the Village's immunization program. The Illinois Public Health Association bid this purchase on behalf of member municipalities, and determined Aventis Pasteur to be the lowest responsive and responsible bidder. (Adequate funds are budgeted and available for this purpose. (Reports from the Director of Finance and Director of Health and Community Service, recommending approval, are attached. ) E) Consideration to award a contract to the lowest responsive and responsible bidder, Monroe Truck Equipment, Inc. , Monroe, WI, to replace one dump truck body on an existing Village truck at a total cost not to exceed $14, 763 . 00. (Bid documents were obtained by four potential bidders, of which two submitted bids. Upon review of the bids submitted, Monroe Truck Equipment, Inc. was determined to be the lowest responsive and responsible bidder. (Adequate funds are budgeted and available for this purpose. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached. ) F) Consideration to award a contract to the lowest responsive and responsible bidder, Monroe Truck Equipment, Inc. , Monroe, WI to furnish and install snowplows on two Village trucks at a total cost not to exceed $17, 622. 00. (Bid documents were obtained by four potential bidders, of which two submitted bids. Upon review of the bids submitted, Monroe Truck Equipment, Inc. was determined to be the lowest responsive and responsible bidder. `y k Agenda for VB Meing 10-08-02 ® 3 (Adequate funds are budgeted and available for this purpose. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached. ) G) Consideration to award a contract to the lowest responsive and responsible bidder, Freeway Ford-Sterling, Lyons, IL, to furnish and deliver one 2003 Ford F-350 one-ton dump truck at a total cost not to exceed $36, 007. 00, including the trade-in price of $4, 333. 00 for a Village-owned 1989 Ford F-350. (Bid documents were obtained by 21 potential bidders, of which six submitted bids. Upon review of the bids submitted, Freeway Ford - Sterling was determined to be the lowest responsive and responsible bidder. (Adequate funds are budgeted and available for this purpose. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached. ) H) Consideration to award a purchase contract to the lowest responsive and responsible bidder, Standard Equipment Company, Chicago, IL to furnish and deliver one 2003 Elgin Pelican Street Sweeper at a total contract amount not to exceed $124, 876. 00. (Bid documents were obtained by five potential bidders, of which one submitted a bid. In reviewing the bid amount, it was determined to be a competitively priced bid. (Adequate funds are budgeted and available for this purpose. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached. ) I) Consideration to award a contract to Cargill, Inc. , North Olmstead, OH to provide 3, 900 tons of rock salt through a joint purchasing agreement with the Illinois Department of Transportation, at a unit price of $31.95 per ton, for a total contract amount not to exceed $124, 605. 00. (The State of Illinois bid this purchase, and the Village has the opportunity to obtain rock salt through this joint purchasing agreement. (The estimated rock salt requirement for this fiscal year is 3, 900. The Village is obligated to accept a minimum of 700 of this amount, which totals 2, 730 tons at a total cost of $87,223.50. (Adequate funds are budgeted and available for this purpose. Agenda for vB Moing 10-08-02 . 4 (Reports from the Director of Finance and Director of Pubic Works, recommending approval, are attached. ) J) Consideration to adopt Resolution No. 43-02 (attached) authorizing the Mayor and Village Clerk to execute the second amendment to the Memorandum of Understanding adopted by joinder by Resolution No. 33-02 for predevelopment services for the development of the South Suburban Airport. (This item adopts an amendment . to this agreement which authorizes LCOR to be the sole developer due to Hochtief electing not to proceed as co-developer with LCOR. ) K) Consideration of the following: • to adopt Resolution No. 44-02 (attached) determining the appropriateness for class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended January 1, 2000 for certain real estate located at 2400 Lunt Avenue, Elk Grove Village, Illinois (Liquid Investments LLC) ; and • to adopt Resolution No. 45-02 (attached) determining the appropriateness for class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended January 1, 2000 for certain real estate located at 2450 - Lunt Avenue, Elk Grove Village, Illinois (Liquid Investments LLC) . (The two subject buildings have been vacant since May, 2001 and significant renovations are needed to make them usable for new tenants. (Cook County administers a program to encourage private investment in the county, and if approved for 6B status the property assessment for the properties is reduced from 36% to 16%. (A report from the Economic Development Officer and a letter from the property owner are attached. ) L) Consideration to adopt Ordinance No. 2909 (attached) granting a variation of Section 3-7:D.3 of the Zoning Ordinance to permit the construction of a fence within the required front yard on property located at 627 Meadow Court, Elk Grove Village. (This item was discussed at the September 17, 2002 Village Board meeting and currently appears on the Agenda under Unfinished Business of the Village Attorney. ) Agenda for VB Ming 10-08-02 5 7 . REGULAR AGENDA BOARDS AND COMMISSIONS S. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Salt Creek Improvements b. Street Repair Following Sewer Repairs C. Improvements/Renovations to Police Department 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Dill a. Business Park Landscaping Maintenance b. Business Park Exterior Maintenance C. Vehicle Stickers For Handicapped 10. PERSONNEL COMMITTEE - Trustee Lissner 11. RECYCLING & WASTE COMMITTEE - Trustee Prochno a. Household Hazardous Waste 12. INFORMATION COMMITTEE - Trustee Feichter a. New Trustee Orientation b. Providing Information to Community 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Higgins/Oakton Landscaping & Improvements b. Landmeier Public Works Facility Additional Landscaping C. Signage d. Improvements To Industrial Well Sites/Street Signs e. Rogers Park Detention 14. YOUTH COMMISSION - Trustee Prochno 15. PARADE COMMISSION - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Parrin a. PC Docket 02-7 - Garden 6 Joint Venture (owners of Record) - Petition for Annexation, rezoning, Special Use Permit, zoning variation and subdivision of property for construction of a 14, 670 sq. ft. multi-unit office/accessory storage building and a free-standing sit down and drive through restaurant (Dunkin Donuts) on approximately 1. 87 acres located at the northwest corner of Devon Avenue and Ridge Avenue. (PH: 6-5-02) (cont'd. to 7-17-02) b. PC Docket 02-8 - Devon Commons Redevelopment (Rohlwing & Devon) - (Village of Elk Grove and Corrib Construction co- petitioners) . Petition for Rezoning from B-2 to B-3 and various zoning variations (PH: 8-21-02) (cont'd. to 8-21-02) Agenda for VB Naing 10-08-02 ® 6 17. ZONING BOARD OF APPEALS - Village Manager Parrin a. ZBA Docket 02-8 - Variation to allow construction of a room addition that would encroach 9' into the required 20' rear yard setback at 227 Parkchester (PH 9-26-02) b. ZBA Docket 02-9 - Variation to allow construction of a room addition that would encroach 9' into the required 20' rear yard at 1560 Idaho Place (PH 10-17-02) 18. REPORTS OF OTHER BOARDS. COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Community Service Board - Trustee Czarnik C. Liquor Commission - Mayor Johnson d. Special Events Committee - Mayor Johnson e. O'Hare Update 19. ORDTNANCES RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD A) Consideration of a petition from School District 59 to grant a variation from the sign ordinance to permit a sign at Byrd School as follows: (with the variation subject to the illumination of the sign being adjusted to meet the needs of the residential neighborhood at the discretion of the Director of Engineering & Community Development. (The proposal is for an illuminated, monument-style identification sign with a lettering board. This is in addition to the existing wall lettering sign on the school. The sign will identify the school and provide important information concerning upcoming events. (The sign will be illuminated while being located adjacent to and directly across from residential homes. The Village's sign ordinance requires that the sign be turned-off between 11 p.m. and 7 a.m. In addition, it is recommended that the Director of Engineering & Community Development have the ability to require the illumination of. the sign to be adjusted in the event that the sign illumination impacts nearby homes. ) (A report from the Director of Engineering & Community Development is attached. Agenda for VB Ming 10-08-02 7 VILLAGE ATTORNEY A) ZDA Docket 02-6 - Krzysztof Szponer - Variation to construct a fence which will be located within the required front yard and extend beyond the nearest front corner of the principal building located on a residential lot located at 627 Meadow Court (PH: 8- 22-02) 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Cavallini, Ingebrigtsen, Knickerbocker, Mac Arthur, Schmidt, Vadopalas Walsh (8) ADDENDUM to Regular Village Board Agenda October 12, 2002 8: 00 P.M. 6. CONSENT AGENDA (continued) M) Consideration of the following: • to increase an existing contract with RSJ Enterprises, Inc. to paint street lights along Biesterfield Road in the amount of $15, 000. for a total contract amount not to exceed $97,200, to be paid from the Residential Enhancement Fund; and • to increase an existing contract with Kreplin Coating Consultants, Inc. for additional analysis and inspection services in the amount of $5, 000 for a total contract amount not to exceed $35, 000 paid from the Residential Enhancement Fund. (The Village Board awarded the contract to Kreplin Coating at the August 20"' Village Board meeting in the amount of $30, 000, and awarded the painting contract to RSJ Enterprises at the September 17`" meeting in the amount of $82,200. The painting consultant has identified 14 additional streetlights along approaches to Biesterfield that are recommended for painting to match the Biesterfield streetlights. These lights were not included in the initial study performed by Kreplin, but are recommended for consistency purposes. (Adequate funds are available for this purpose. ) C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Knickerbocker, Mac Arthur, Schmidt, Vadopalas, Walsh (8)