HomeMy WebLinkAboutAGENDA - 09/17/2002 - VILLAGE BOARD AGENDA � I
Next ORD: 2907 (2909)
Next RES. 40-02 (43-02)
Recess: 9 P.M.
AGENDA
REGULAR VILLAGE BOARD MEETING
September 17, 2002
1 . Call to Order
2. Invocation (Rev. Gregory Gertz,
Elk Grove Baptist Church)
3. Approval of Minutes of August 20, 2002
4. Mayor and Board of Trustees ' Report
S. Accounts Payable Warrant: September 17, 2002
6. CONSENT AGENDA
A) Consideration of a request (attached) from Queen of the
Rosary Church for a temporary Class "A" Liquor License and
waiver of all fees associated with the annual "Bistro on
the Boulevard" event on Friday, September 20 and Saturday,
September 21, 2002,
(It has been the past practice of the Village Board
to waive the $2,500 Liquor License fee and $100 food
dealer license fee for this not-for-profit event) .
B) Consideration to grant the following items as requested
(attached) by the Elk Grove Chamber of Commerce for their
Octoberfest fund raiser to be held in a tent at the Queen
of ,the Rosary Church parking lot, 750 Elk Grove Blvd. , on
October 17 from 5 p.m. to 9 p.m.
• To issue a temporary Class D liquor license;
• to authorize the use of the residential zoned church
property to hold a tent for this fundraiser purpose;
and,
• To waive all fees associated with the event.
(This is the Chamber of Commerce's annual fund raiser
and is similar to the event that they performed last year.
The event will feature a Iive German band, food, and
beverages, including beer. The fee for the temporary
Liquor License is $2, 000.
(A report from the Village Clerk is attached. )
Agenda for VB Meng 09-17-02 2
C) Consideration of a request (attached) from South Central
Industries, Inc. , Elk Grove Village, IL, to hold an annual
Christmas Warehouse Sale at their building at 2531 East
Devon Avenue from November .1, 2002 through December 23,
2002.
(South Central Industries is requesting Village Board
authorization to hold this event because the sale will
involve more than 20% of the floor area of an industrial
building and will be open to the general public.
(The event will take place from 9:00 a.m. to 6: 00
p.m. , Monday through Sunday, during the months of November
and December.
(The Village approved this request annually since
1999, and no problems were experienced with this event.
(A report from the Director of Engineering & Community
Development, recommending approval, is attached. )
D) Consideration to grant a variation from the Village Code,
Section 8-1213-1-1D, Easements, to permit the construction
of a shed that encroaches four feet (4') into a ten-foot
(10') public utility easement.
(The property owners of 1197 Bosworth Lane are
seeking a variation to allow a shed to be located within
the public utility easement, Com Ed, Nicor Gas,
Ameritech, and AT&T Broadband have written letters
granting permission to encroach upon the easement.
(The Engineering Department has field-checked this
location for conflicts with Village-owned utilities within
the easement. There currently are no Village-owned
utilities within the easement and there is no indication
that the Village will be utilizing this easement in the
future.
(A report from the Director of Engineering &
Community Development, recommending approval, is
attached. )
E) Consideration of a request from Kathy L. Kiran, Co-Owner,
Relocations, Ltd. , 2357 Devon Avenue, to authorize a
temporary warehouse sale to be held on September 20, 21,
22, 28 and 29.
(Recollections Ltd. held a similar event in February
2002. The event will be open to the public and off-street
parking is provided on site. No concerns are anticipated
from this warehouse sale) .
(A report from the Director of Engineering &
Community Development, recommending approval, is
attached. )
Agenda for VB Mooing 09-17-02 • 3
F) Consideration to grant a variation from the Village Code,
Section 8-12B-1-ID, Easements, to permit the construction
of a pool that encroaches two-feet (21) into a ten-foot
(10') public utility easement.
The property owners of 530 Pinewood are seeking a
variation to allow a pool to be located within the public
utility easement. Com Ed, Nicor Gas, Ameritech, and AT&T
Broadband have written letters granting permission to
encroach upon the easement at 530 Pinewood.
(The Engineering Department has field-checked this
location for conflicts with Village-owned utilities within
the easement. There currently are no Village-owned
utilities within the easement and there is no indication
that the Village will be utilizing this easement in the
future.
(A report from the Director of Engineering &
Community Development, recommending approval, is
attached. )
G) Consideration to award a professional services contract to
Kindergarden Drawing, Inc. , Streamwood, IL, to provide
computer-aided drafting and designing services for the
Fire Department's pre-plan drawings for the period May 1,
2002 through April 30, 2003 in a total contract amount not
to exceed $13, 000.
(The FY 02/03 budget includes funds for digitizing
and updating pre-plan drawings for the Fire Department.
Kindergarden Drawing, Inc. , was utilized over the past 2
years and was determined to provide satisfactory services.
(Kindergarden Drawing is the only firm found to
provide this service locally.
(Sufficient funds are budgeted and available for this
purpose.
(Reports from the Director of Finance and the Fire
Chief, recommending approval, are attached. )
H) Consideration to award a professional service contract to
Eugene A. De St. Aubin & Brothers, Inc. , of Kirkland, IL
to furnish and plant 150 deciduous shade trees in an
amount not to exceed $39, 600.
(Bid documents were obtained by fourteen potential
bidders, of which three submitted bids.
(The Public Works Department reviewed the bids
received, as well as the qualifications of the bidders,
and determined that Eugene A. De St. Aubin & Brothers was
the lowest and most responsive bidder.
F
Agenda for VB Meoi.ng 09-17-02 • 4
(The trees were divided into groups to provide the
vendors the opportunity to bid on trees based on available
nursery stock and to allow the Village to purchase the
lowest bid amount by group. Group A consisted of shade
trees of maple and ash varieties and Group B consisted of
oak varieties.
(Reports from the Director of Public Works and
Director of Finance, recommending approval, is attached. )
I) Consideration to award a purchase contract to Four Seasons
Display, Inc. , Mc Henry, Illinois to furnish, deliver, and
install street banner brackets and banners in the amount
of $41, 399.96 from the Residential Enhancement Fund.
(Six proposals were solicited. Of the 6 firms, 2
responded and Four Seasons Display provided the custom
banner designs and brackets meeting the requirements of
the Committee.
(The proposal includes banners for Spring, Summer,
Fall, and Winter as well as Character Counts themes. The
banners are custom designed and manufactured for Elk Grove
Village. The Committee will work with the contractor to
make the final selection of banners after the award of the
contract.
(A report from the Director of Finance is attached.
Residential Enhancement Funds will be utilized to make the
purchase as recommended at the September 10 Committee of
the Whole meeting. )
X Consideration to concur with the Village Manager's prior
authorization to award a contract to the lowest responsive
and responsible quoter, Voris Mechanical, Inc. to furnish
and install a boiler to serve the Municipal Complex at a
cost of $62, 690.
(At the August 20 Village Board meeting, the Village
Board authorized the waiving of the formal bidding process
and to accept the lowest quotation on a boiler not to
exceed $60, 000. upon obtaining formal quotations, the
lowest quoter was at $62, 690. Therefore, Village Board
concurrence to authorize the contract is required.)
(Boiler delivery is at a minimum, several weeks away.
The Municipal Complex will be without heat until the new
boilers are installed. With the heating season
approaching, time is a critical factor. This agenda item
will concur with the Village Manager's authorization to
proceed due to the time delay in obtaining a boiler and
the on-set of the heating season.
(A report from the Director of Public Works
recommending approval is attached. )
Agenda for VB McOing 09-17-02 • 5
K) Consideration to award a contract to the lowest responsive
and responsible bidder, Monahan's Landscape Company, for
landscape improvements along street sections of Howard,
Bonnie, Touhy, Bond and the Landmeier Public Works
facility in the amount of $79, 716 to be paid by the
Industrial/Commercial Revitalization Fund.
(Five bids were received on this project. The bid of
Fritz Landscaping was rejected as nonresponsive as the
firm failed to complete the required addendum
acknowledgement. Monahan's has not performed work for the
Village; however, reference checks indicate Schaumburg.
(The low bid was 27. 6% below the budget estimate.
Sufficient funds are budgeted and available for this
project.
(A report from the Director of Engineering &
Community Development, recommending approval, is
attached. )
L) Consideration of the following:
• To waive the formal bidding process; and,
• To award contract to RSJ Enterprises; Inc. to power
wash, prime, and paint Phase I street lights and
traffic signal along Biesterfield Road in the amount of
$82,200 to be paid from the Residential Enhancement
Fund.
(Proposals were solicited from 3 qualified firms to
provide the Phase 1 painting work. Of the firms, RSJ
Enterprises provided the lowest price quote. Reference
checks with other municipalities indicate that the work of
RSJ Enterprises is exceptional.
(The Phase 1 includes painting street lights along
Biesterfield Road and painting Village-owned traffic
signals along Biesterfield Road at Biesterfield Fire
Station, Wellington, West Glenn, Michigan/Wise, and
traffic signals at Oakton/Evergreen. Phase 2 of the
project requires permits from Cook County and IDOT to
paint their traffic signals along Biesterfield Road at the
intersections of Arlington Hts. Road, Meacham Road, and
the 4 traffic signals between Beisner and Rohlwing.
(A report from the Director of Engineering &
Community Development, recommending approval, is
attached. )
M) Consideration to increase an existing contract with 5G's
Enterprises, Inc. , DBA Scotty's Lawncare in the amount of
$25, 000 ($13, 600 from General fund and $12, 400 from ICRC
Fund)for a total contract amount not to exceed $93, 122. 48.
Agenda for VB McVing 09-17-02 0 6
(This contract increase is needed to expand
landscaping services to new landscaping installed under
the ICRC and Residential Enhancement Programs.
(Adequate funds are available for this purpose.
(A report from the Director of Public Works is
attached. )
N) Consideration to extend an existing contract with the
lowest responsive and responsible bidder, Prime
Construction, Inc. to perform drainage improvement work in
the rear yard areas of Elk Grove Blvd. and Maple
Lane/Court at a cost not to exceed $15, 000 to be paid by
the Capital Projects Fund for a total contract amount of
$100,205.
(Prime Construction is the low bidder on the 2002
drainage improvement program. Over the summer,
Engineering staff found another area that qualifies for
the program. That drainage area is 601-629 Elk Grove
Boulevard, 600-628 Maple Lane and 726 Maple Court. If
approved, Prime Construction will complete the work this
fall.
(Sufficient funds are budgeted and available for this
project. A report from the Director of Engineering &
Community Development recommending approval is attached. )
O) Consideration to extend the low bid contract of Meade
Electric, McCook, Illinois in the amount of $20, 583.25 for
the installation of 14 street lights in phases 2 through 5
of the street light replacement project for a total
contract amount of $186, 775. 75 to be paid from the
Residential Enhancement Fund.
(Meade Electric was the low bidder for Phase 1 of the
street light replacement project. There were 14 street
lights in Phases 2 through 5 that required immediate
electrical connections provided under Meade's contract or
were required for the coordination of the brick paver
project. Those 14 lights were installed by Meade (Phase 1
contractor) and are deducted from the street lights to be
installed by the Phase 2 through S contractor.
(A report from the Director of Engineering &
Community Development, recommending approval, is
attached. ) - -_
P) Consideration to award a contract to the \est responsive
and responsible bidder, Meade Electric Company, McCook,
Illinois in the amount of $696, 959. 90 for street light
replacement in the Busiess Park to be /paid from the
Industrial/Commercial Revit lization Fund.
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Agenda for VB Meng 09-17-02 7
(The lighting improvement includes the installation
of 29 lights along Touhy from Estes to Busse and 149
lights at various intersections and mid-block locations
throughout the Business Park.
(The low bid is 33. 8o below the engineer's estimate
for this work. Sufficient funds are budgeted and
available for this project.
(A report from the Director of Engineering &
Community Development, recommending approval, is
attached. )
Q) Consideration to award a professional service contract to
Civiltech Engineering, Inc. , for Phase 2 engineering
services for the Tonne Road and Devon Avenue Intersection
Improvement in a contract amount not to exceed $237,220,
from the ICRC Fund.
(IDOT and the Federal Highway Administration have
granted design approval for this project, and the ICRC has
authorized implementation of Phase 2 Engineering.
(Contract services will include preparation of
contract plans and documents, and right-of-way acquisition
services involving nineteen properties.
(Civiltech completed the preliminary design studies
for this improvement and has an excellent reputation in
conducting transportation improvements. The anticipated
time of contract letting is March 2004 .
(Adequate funds are budgeted and available for this
purpose in the ICRC Fund.
(A report from the Director of Engineering &
Community Development, recommending approval, is
attached. )
R) Consideration to concur with the prior authorization of
the Village Manager to award a contract to the lowest
responsive and responsible bidder, Church-Valley Crest, to
perform landscaping work under the Residential Enhancement
Program at a total contract amount not to exceed $887, 832,
from the Residential Enhancement Fund.
(Bid documents were obtained by 4 contractors, of
which 2 submitted bids. Upon review of the bids
submitted, Church-Valley Crest Landscaping was determined
to be the lowest responsive and responsible bidder.
(This firm is pre-qualified to perform landscaping
work under the ICRC Program, and reference checks resulted
in highly favorable responses.
(The bid amount is 400 lower than the amount budgeted
for this purpose. As a contractor seeking entry into this
market area during a depressed economic period, the bid
amount represents very favorable pricing for this work.
Agenda for VB Meng 09-17-02 • 8
(Information about this contract was previously
. distributed. )
S) Consideration of the following.
• To submit an application for federal funding through
the Surface Transportation Program (STP) for Lively
Boulevard Improvements from Devon Avenue to Landmeier
Road in the amount of $2, 355, 000, with a required local
match funded by the ICRC Fund;
• To submit an application for federal funding through
the Traffic Control Measure (TCM) Program for
intersection lighting at Higgins and Arlington Heights
Roads in the amount of $245, 000 with a required local
match funded by the ICRC Fund;
• To submit an application for federal funding through
the Traffic Control Measure (TCM) Program for roadway
lighting improvements along Busse Road from Devon
Avenue to Landmeier Road in the amount of $994, 000 with
a required local match funded through the ICRC Fund;
• To submit an application for federal funding through
the Traffic Control Measure (TCM) Program for the
reconstruction of the Clearmont Drive bicycle and
pedestrian bridge structure over Salt Creek in the
amount of $843,500, with a required local match funded
by the Capital Projects Fund.
(In order to submit these projects for funding
consideration, the Council of Mayors of the Northwest
Municipal Conference requires Village Board minutes that
record requests to consider these projects and indicate
the Village's ability to fund the local match.
(The total local match required of the ICRC projects is,
$2, 951, 000. The total local match for the Clearmont
Bridge Project is $495, 500.
(Adequate funds are budgeted and available in the ICRC
Fund and Capital Projects Fund for these projects.
(A report from the Director of Engineering & Community
Development is attached) .
T) Consideration to adopt Resolution No. 40-02, authorizing
the Mayor and Village Clerk to execute an agreement
between the Village of Elk Grove Village and the
Commonwealth Edison Company, an Illinois electric public
utility.
Agenda for VB Me9ing 09-17-02 9
(This agreement addresses Commonwealth Edison's need
to maintain trees near electric utility lines. This
agreement is being provided to all municipalities affected
by Commonwealth Edison trimming.
(The Northwest Municipal Conference has reviewed this
agreement and recommends adoption.
U) Consideration to adopt Resolution No. 41-02 (attached)
authorizing the Mayor and Village Clerk to execute an
amended Intergovernmental Agreement between the Village of
Elk Grove Village, the Elk Grove Park District, the
Community Consolidated School District No. 54 and the
Community Consolidated School District No. 59 for the
Lightning Prediction and Warning Network.
(The Village and Park District agreed to revisions to
the initial agreement previously presented to the Village
Board.
(The Park District has been added to the hold
harmless clause (paragraph 7) .
(A term and termination clause has been added
(paragraph 9, establishing a 10-year term on the Agreement
as well as a process to terminate the Agreement by the
mutual consent of any two parties to the agreement. )
V) Consideration to adopt Resolution No. 42-02, authorizing
Cook County to allocate Class 6B property tax abatement
designation for a building located at 2375 Estes (Turano
International Tile) .
(Turano intends to purchase a building that has been
vacant in excess of 2 years at 2375 Estes and consolidate
their operations outside of Elk Grove Village, into that
facility. This will require extensive demolition and
renovation at an estimated cost of $660, 000) .
(Turano will have 70 employees operating at the
facility. The renovated facility will serve as Turano's
corporate headquarters. The facility will provide
import/export of ceramic, granite, and marble tile and
associated materials; wholesale and retail sales, and
custom fabrication) .
(A report from the Economic Development Officer,
recommending approval, is attached. )
(A report from the Village Clerk is attached. )
Ag01
W) Consideration to adopt Ordinance No. 2388 (attached)
amending Chapter 3-2-1 of the Village Code of the Village
of Elk Grove Village, by increasing the Home Rule
Municipal Retailers' and service occupation tax by '/,% for
a total Home Rule tax rate of
Agenda for VB Meting 09-17-02 • 10
(This information was discussed at the September 10
Committee of the Whole meeting. )
a4(36
X) Consideration to adopt ordinance No. X98-7 (attached) a917.oa
amending Title 3, Chapter 3, Section 3-3-7, Number of p �ut4t�•
Licenses of the Village Code of the Village of Elk Grove
Village, by decreasing the number of Class "A" Liquor
Licenses.
(This item decreases the number of Class "A" Liquor
Licenses from 27 to 26. Trattoria Giorgio, Inc. , 2420
Landmeier Road, did not submit any renewal request for a
2002/2003 license.
7 . REGULAR AGENDA
A) Consideration of a petition from the Huntington Chase
Homeowners Association to grant a variation from the sign
ordinance to permit the following:
(Huntington Chase desires to add a wooden, 2-sided
identification sign at the north subdivision entrance at
Rohlwing Road. The proposed sign is smaller than the sign
at the south entrance, is similar in nature to other
townhome subdivision signs, and will better identify the
subdivision to passing motorists.
(A report from the Director of Engineering & Community
Development recommending approval is attached. )
B) Consideration of a petition from School District 59 to
grant a variation from the sign ordinance to permit a sign
at Byrd School as follows:
(With the variation subject to the illumination of the
sign being adjusted to meet the needs of the residential
neighborhood at the discretion of the Director of
Engineering & Community Development.
(The proposal is for an illuminated, monument-style
identification sign with a lettering board. This is in
addition to the existing wall lettering sign on the
school . The sign will identify the school and provide
important information concerning upcoming events.
(The sign will be illuminated while being located
adjacent to and directly across from residential homes.
The Village's sign ordinance requires that the sign be
turned-off between 11 p.m. and 7 a.m. In addition, it is
recommended that the Director of Engineering & Community
Development have the ability to require the illumination
of the sign to be adjusted in the event that the sign
illumination impacts nearby homes. )
Agenda for VB Ming 09-17-02 . 11
(A report from the Director of Engineering & Community
Development is attached.
BOARDS AND COMMISSIONS
8. CAPITAL IMPROVEMENTS COMMITTEE -. Trustee Petri
a. Salt Creek Improvements
b. Street Repair Following Sewer Repairs
C. Improvements/Renovations to Police Department
9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Dill
a. Business Park Landscaping Maintenance
b. Business Park Exterior Maintenance
C. Vehicle Stickers For Handicapped
10. PERSONNEL COMMITTEE - Trustee Lissner
11 . RECYCLING & WASTE COMMITTEE - Trustee Prochno
a. Household Hazardous Waste
12. INFORMATION COMMITTEE - Trustee Feichter
a. New Trustee Orientation
b. Providing Information to Community
13. INDUSTRIAL/COMMERCIAL
REVITALIZATION COMMISSION - Trustees Lissner/Petri
a. Higgins/Oakton Landscaping & Improvements
b. Landmeier Public Works Facility Additional Landscaping
C. Signage
d. Improvements To Industrial Well Sites/Street Signs
e. Rogers Park Detention
14 . YOUTH COMMISSION - Trustee Prochno
15. PARADE COMMISSION - Trustee Czarnik
16. PLAN COMMISSION - Village Manager Parrin
a. PC Docket 02-7 - Garden 6 Joint Venture (Owners of Record) -
Petition for Annexation, rezoning, Special Use Permit, zoning
variation and subdivision of property for construction of a
14, 670 sq. ft. multi-unit office/accessory storage building
and a free-standing sit down and drive through restaurant
(Dunkin Donuts) on approximately 1. 87 acres located at the
northwest corner of Devon Avenue and Ridge Avenue.
(PH: 6-5-02) (cont'd. to 7-17-02)
b. PC Docket 02-8 - Devon Commons Redevelopment (Rohlwing &
Devon) - (Village of Elk Grove and Corrib Construction co-
petitioners) . Petition for Rezoning from B-2 to B-3 and
various zoning variations (PH: 8-21-02) (cont'd. to 8-21-02)
Agenda for VB Meting 09-17-02 0 12
17. ZONING BOARD OF APPEALS - Village Manager Parrin
a. ZBA Docket 02-6 - Krzysztof Szponer - Variation to construct
a fence which will be located within the required front yard
and extend beyond the nearest front corner of the principal
building located on a residential lot located at 627 Meadow
Court (PH: 8-22-02)
b. ZBA Docket 02-7 - Lawrence J. Krivak - Variation to construct
a fence which will be located within the required front yard
and extend beyond the nearest front corner of the principal
building located on a residential lot located at 431 Vermont
Drive (PH: 8-22-02)
C. ZBA Docket 02-8 - Variation to allow construction of a room
addition that would encroach 9' into the required 20' rear
yard setback at 227 Parkchester (PH 9-26-02)
18. REPORTS OF OTHER BOARDS COMMISSIONS & COMMITTEES
a. Cable Television Committee - Trustees Petri/Lissner
b. Community Service Board - Trustee Czarnik
C. Liquor Commission - Mayor Johnson
d. Special Events Committee - Mayor Johnson
e. O'Hare Update
19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk
20. UNFINISHED BUSINESS
VILLAGE BOARD
VILLAGE ATTORNEY
21 . REPORT FROM VILLAGE MANAGER
22. NEW BUSINESS
23. ADJOURNMENT
In compliance with the Americans with Disabilities Act and other
applicable Federal and State laws, the meeting will be accessible
to individuals with disabilities. Persons requiring auxiliary
aids and/or services should contact the Village Clerk, preferably
no later than five days before the meeting.
C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri,
Prochno, Parrin, Rummel, Boffice, Cech, Cavallini,
Ingebrigtsen, Knickerbocker, Mac Arthur, Schmidt, Vadopalas