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HomeMy WebLinkAboutAGENDA - 07/23/2002 - VILLAGE BOARD AGENDA Next ORD: 2901 (2902) Next RES. 33-02 (35-02) Recess: 9 P.M. AGENDA REGULAR VILLAGE BOARD MEETING July 23, 2002 1. Call to Order 2. Invocation (Rev. Stephen Samogye, Shinnyo-En Temple) 3 . Approval of Minutes of July 8, 2002 and June 18, 2002 4. Mayor and Board of Trustees ' Report 5. Accounts Payable Warrant: To be distributed on July 19, 2002 G . CONSENT AGENDA A) Consideration to authorize a public hearing before the Plan Commission to consider rezoning and variation petitions related to the Rohlwing/Devon redevelopment. (The Village will act as co-petitioner with Corrib Construction on this redeveloment proposal . The property is to be rezoned from B-2 to B-3 business district and a variation will be needed to permit the construction of a three-story hotel on the site. (A public hearing before the Plan Commission can be held in August, 2002 with authorization from the Village Board. ) B) Consideration to award a professional service contract to RJN Group, Inc. , Wheaton, IL, to perform inspections and analyses of sanitary sewer flow to the Residential Lift Station in a total contract amount not to exceed $26, 700 from the Water & Sewer Fund. (The FY 02/03 Budget includes funding for this study. RJN Group completed a comprehensive study and mapping of the entire Village sanitary sewer system in the late 1970's and early 1980's. (This firm is highly qualified in this field and has a thorough understanding of the Village's sewer system. (Adequate funds are budgeted and available for this purpose in the Water & Sewer Fund. (A report from the Director of Public Works recommending approval, is attached. ) C) Consideration to award a contract to the lowest responsive and responsible bidder, Prime Construction, Inc. , for the 2002 Drainage Improvement Project in a total contract amount not to exceed $85,205. Agenda for VB Moing 07-23-02 2 (Bid documents were obtained by a total of six contractors, of which four submitted bids. Upon review of the bids submitted, Prime Construction, Inc. , was determined to be the lowest responsive and responsible bidder. (Prime Construction has successfully completed projects for School District 59 on time and under budget. (The bid amount is 38o under the Engineer's Estimate of $138, 438.20 for this project. (Adequate funds are budgeted and available for this purpose. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) D) Consideration to increase an existing contract with Vincent Industries, Inc. , Franklin Park, IL for the ICRC Landscape Improvement Program 2001 in the amount of $10, 000. 00 for a total contract amount of $120, 140. 80. (The Village Board awarded this contract on August 14, 2001 in the amount of $110, 140. 80. Several items were added to the program, resulting in the need for a contract increase. (Brick pavers were added to the Pratt Boulevard median east of Busse Road to address truck rutting problems. A mailbox drop off improvement was added to the intersection of Lively and Pagni . Additional planting materials and stone mulch was added to the three-pocket park projects under this contract. (Adequate funds are. available for this purpose in the ICRC Fund. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) E) Consideration of the following: • to waive the formal bidding process; and, • to increase an existing contract with Martam Construction, Elgin, IIlinois to add the installation of brick pavers in certain keyway and sidewalk areas at a cost of $19.40 per square foot and to add 200 square foot of sidewalk installation at Martam's low bid unit pricing of $4 . 00 square foot for sidewalk installation. Agenda for VB Ming 07-23-02 • 3 (Martam Construction is the contractor installing the brick pavers in the crosswalk areas. As part of the next phase of the Residential Enhancement Plan, brick pavers are to be installed in the grass triangle area found at an intersection between the sidewalk and the street. In addition, several brick crosswalks are planned for installation across the Elk Grove Boulevard median area to match the brick paver crosswalks. ) (Since Martam Construction is performing the brick paver work, Planning Resources asked Martam if they could extend their low bid price to perform the additional paver work. Martam took their low bid price of $22 square foot on the crosswalk installations and reduced the cost to account for a compacted gravel base in Iieu of concrete while adding a small amount for additional saw cut work. Planning Resources indicates that Martam's proposed cost is below the proposed budget and estimate for the project, and that the cost proposed is reasonable based upon the low bid pricing) . (The proposed price is based upon the total volume of brick work being done in the community. It is not believed that bidding will yield a better price since the proposed price is extrapolated from the current, high volume, low bid pricing. (Awarding the contract now would benefit the Village in several ways. First, all the paver work neat- school sites would be accomplished prior to the start of school, eliminating the inconvenience to school children who would have to use demolished sidewalks to walk to school . In addition, it would eliminate the need to inconvenience homeowners and motorists a second time at the same intersection for the second round of paver work. Finally, it ensures a consistency of product since the same contractor is performing the work on both the crosswalk and the trainable area at the same time. (There is 5, 970 square feet of triangle areas and crosswalk to be done in brick at a cost of $115, 818. In addition, there is 173 square feet of sidewalk to be added at a cost of $692. (A photograph depicting a "key way" triangle area is attached. ) F) Consideration to authorize an increase to an existing professional service contract with Civil Tech Engineering, Itasca, IL for design engineering of Busse Road Intersection Improvements at Devon and Landmeier in the amount of $12, 741 for a total contract amount of $360, 771. (The village Board awarded the contract for this project on August 14, 2001 and a supplemental agreement Agenda for VB Ming 07-23-02 • 4 was approved on February 26, 2002 in the amount of $25, 990. (This increase is requested as a result of DuPage County permit requirements for environmental studies, additional modifications to storm sewer design, completion of a wetland assessment report, and a $2, 970 DuPage County permit fee. The Village will request a waiver of the permit fee. (Adequate funds are budgeted and available for this purpose. (A report from the Director of Engineering & Community Development, recommending approval, is attached. G) Consideration to increase an existing professional service contract with Civil Tech Engineering, Itasca, IL to perform Phase I engineering studies for the Tonne/Devon Intersection Improvement in the amount of $36, 518 for a total contract amount not to exceed $81, 114, to be paid from the ICRC fund. (The Village Board awarded this contract on July 27, 1999 to complete preliminary design studies and prepare plats and legal descriptions. Supplemental engineering is now necessary for preparing these documents in accordance with IDOT guidelines. (Adequate funds are available in the ICRC Fund for this purpose. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) H) Consideration of the following: • to waive the formal bidding process; and • to award a purchase contract to White Way Sign Company, Chicago, IL to fabricate and install a replacement electronic community events sign at the intersection of Biesterfield and Wellington in a contract amount not to exceed $48, 145. (White Way Sign Company is the manufacturer of the ViIlage's Community Events Sign and was awarded the contract for the existing sign in 1990. White Way is the sole distributor of this product. The Veterans Park sign to be replaced is eleven years old and requires frequent maintenance. In addition, the Village's two signs cannot be simultaneously programmed due the age of the equipment and incompatibility of software. The new sign will be identical to the Biesterfield west sign and completely compatible for programming purposes. Agenda for VB Ming 07-23-02 • 5 (Installation of the new sign will be scheduled when major construction work is completed at the Veterans Memorial Park site. (Adequate funds are budgeted and available for this purpose. (A report from the Assistant to the Village Manager is attached. ) I) Consideration of the following: • to adopt Resolution No. 33-02 (attached) authorizing the Mayor and Village Clerk to execute a Grant of Easement between Terrence N. Moore and Jean M. Moore and the Village of Elk Grove Village for storm water drainage (710 New Mexico Trail) ; and • to adopt Resolution No. 34-02 (attached) authorizing the Mayor and Village Clerk to execute a Grant of Easement between John R. Mursu and Barbara A. Mursu and the Village of Elk Grove Village for storm water drainage (712 New Mexico Trail) . (The construction of storm sewer improvements designed in the 2002 Village Drainage improvement Project requires five-foot easements from these two property owners on New Mexico Trail . (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) J) Consideration to adopt the following budgets for the Fiscal Year 2001-2002: • Devon/Rohlwing Redevelopment Fund in the amount of $1, 937, 972; and • Grove Mall Redevelopment Fund in the amount of $1, 467, 538. (The land acquisition, legal expenses, and related costs for the Devon/Rohlwing redevelopment have been funded by the General Fund. Though spending authority was formally approved, the related budget was not formally adopted. (Likewise, the Grove Mall Fund incurred auditing and legal costs, and reimbursement of interest owed to the General Fund. (For accounting purposes, formal adoption of these two budgets is requested. The dollar amounts reflect actual costs through May 31, 2002. (A report from the Director of Finance, recommending approval, is attached. ) 1 Agenda for VB hying 07-23-02 0 6 K) Consideration to adopt Ordinance No. 2901 (attached) amending Title 3, Chapter 3, Section 3-3-7, Number of Licenses of the Village Code of the Village of Elk Grove Village by decreasing the number of Class "A" Liquor Licenses (Y.K.I./WAKO) (This item reduces the number of Class "A" Liquor Licenses from 28 to 27, due to the relocation of Wako Restaurant out of Elk Grove Village. ) 7 . REGULAR AGENDA - A) Consideration of proposed signage for Nextel to locate at Building "A" of the Elk Grove Town Center. (Nextel will open an office next to Pearle Vision in Building "A" of the Elk Grove Town Center. (The proposed sign is an illuminated "NEXTEL" sign over the entrance on the south side of the building. The colors are a white face with red striping. (The total area of the sign is 32 square feet, complying with the Village's sign ordinance. village Board consideration is necessary only because the signage is not part of the original approved drawings for the Town Center. (A report from the Director of Engineering & Community Development is attached. ) B) Consideration of a request from Walgreens to add a "24 HR" wall sign to their building at the Elk Grove Town Center. (Walgreens proposes to install additional wall signage at their Town Center location to identify their store as a 24-hour operation. (The proposed sign is internally illuminated with a red face reading "24 HR". The sign area totals 9 sq. ft. , which complies with the Village's sign regulations. (village Board approval is necessary because the proposed signage was not approved as part of the original Town Center plan. (A report from the Director of Engineering & Community Development is attached. ) Agenda for VB Ming 07-23-02 7 BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Salt Creek Improvements b. Street Repair Following Sewer Repairs C. Improvements/Renovations to Police Department 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Dill a. Business Park Landscaping Maintenance b. Business Park Exterior Maintenance C. Vehicle Stickers For Handicapped 10. PERSONNEL COMMITTEE - Trustee Lissner 11 . RECYCLING & WASTE COMMITTEE - Trustee Prochno a. Household Hazardous Waste 12. INFORMATION COMMITTEE - Trustee Feichter a. New Trustee Orientation b. Providing Information to Community 13 . INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Higgins/Oakton Landscaping & Improvements b. Landmeier Public Works Facility Additional Landscaping C. Signage d. Improvements To Industrial Well Sites/Street Signs 14. YOUTH COMMISSION - Trustee Prochno 15. PARADE COMMISSION - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Parrin a. PC Docket 02-6 - First American Bank - petition for re- subdivision of property into two lots. Special Use Permit, and Amendment to Annexation Agreement (Thomas Schreiner, owner of record) for construction of a bank facility on property located on the east side of Meacham Road and south of Biesterfield Road (PH 5-15-02) (Cont'd. to 6/19/02) b. PC Docket 02-7 - Garden 6 Joint Venture (Owners of Record) - Petition for Annexation, rezoning, Special Use Permit, zoning variation and subdivision of property for construction of a 14, 670 sq. ft. multi-unit office/accessory storage building and a free-standing sit down and drive through restaurant (Dunkin Donuts) on approximately 1. 87 acres located at the northwest corner of Devon Avenue and Ridge Avenue. (PH 6-5- 02) (cont'd. to 7-17-02) ,�i Agenda for VB Ming 07-23-02 so 8 17. ZONING BOARD OF APPEALS - ViIlage Manager Parrin a. ZBA Docket 02-4 - Yellow Transport - Variation to allow an existing 10, tall electric fence at 2425 Arthur Avenue (P.H. 4-18-02) b. ZBA Docket 02-5 - All Tile, Inc. (Olympic Steel, Inc. ) Variation for addition to join two (2) existing buildings at 1111 Chase and 1201 Chase Avenue (P.H. 6-27-02) 18. REPORTS OF OTHER BOARDS. COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Community Service Board - Trustee Czarnik C. Liquor Commission - Mayor Johnson e. Special Events Committee - Mayor Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD VILLAGE ATTORNEY 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Knickerbocker, Mac Arthur, Schmidt, Vadopalas, Walsh (8) ADDENDUM to Regular Village Board Agenda July 23, 2002 8: 00 p.m. 6. CONSENT AGENDA (continued) L) Consideration of the following: • To waive the formal bidding process; and • To award a sole source contract to ThorGuard, Inc. , Plainfield, IL, to furnish and install lightning prediction sensors, warning horns and strobe lights, and all associated equipment in a total contract amount not to exceed $190, 000. (The Village was awarded a State grant in the amount of $190, 000 for this purpose. The grant will reimburse the Village for all expenses associated with the lightning prediction network. (ThorGuard is the sole source of lightning prediction equipment, and this company has installed warning systems for the City of Park Ridge, numerous golf courses and school districts. ThorGuard has assisted the Village in planning the siting of this equipment which will include four atmospheric sensors and 18 air horn warning assemblies. In addition, each park and school site will have a strobe light installed in a prominent location to serve as public warning of dangerous lightning conditions. (The Village has worked with the Elk Grove Park District and School Districts 54 and 59 to locate rooftop locations for the sensors and warning horns to minimize visual impact to the properties and to minimize vandalism opportunities. School District 214 has an existing ThorGuard sensor at Elk Grove High School, which was considered in the planning of the Village's network. (Adequate funds have been budgeted for this purpose. ) M) Consideration to adopt Resolution No. 35-02 (attached) authorizing .the Mayor and Village Clerk to execute an Intergovernmental Agreement between the Village of Elk Grove Village and the Elk Grove Park District, the Community Consolidated School District No. 54 and the Community Consolidated School District No. 59 for the Lightning Prediction and Warning Network. (This item authorizes the execution of an intergovernmental agreement between the agencies partnering to implement the lightning prediction network. The agreement authorizes the use of property owned by each agency for the installation of ThorGuard equipment. ) N) Consideration to adopt Ordinance No. 2902 (attached) amending Section 3-3-6 Classification of Licenses as it pertains to the Class "G" Seasonal Municipal License by adding provisions for the sale of beer, ale, and other malt based alcoholic liquor on a mobile cart or motorized vehicle on property owned by a Municipal entity. (This item amends the Village's liquor control ordinance to conform to recent State legislation regarding sales of alcohol on golf courses from mobile carts) . C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Knickerbocker, Mac Arthur, Schmidt, Vadopalas, Walsh (8)