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HomeMy WebLinkAboutAGENDA - 05/28/2002 - VILLAGE BOARD AGENDA • Next ORD: 2894 (2897) Next RES. 28-02 (28-02) Recess: 9 P.M. AGENDA REGULAR VILLAGE BOARD MEETING May 28, 2002 1 . Call to Order 2. Invocation (Rev. Gregory Gertz, Pastor, Elk Grove Baptist Church) 3 . Approval of Minutes of May 14, 2002 4 . Mayor and Board of Trustees ' Report S. Accounts Payable Warrant: May 28, 2002 / $1, 136, 068. 17 6. CONSENT AGENDA A) Consideration to authorize payment in the amount of $13, 023. 00 for FY 02/03 membership dues to the Northwest Municipal Conference. (Membership dues to the Northwest Municipal Conference are based on population and are assessed at a per capita rate of $0. 375. ) B) Consideration of a request from the Elk Grove Chamber of Commerce (EGCC) for prepayment of dues for FY 02/03 membership in the amount of $350. 00. C) Consideration to award a contract to the lowest responsive and responsible bidder, Koz Trucking and Sons, Inc. , Medinah, SL to furnish and deliver gravel and stone on an as-needed basis in a total contract amount not to exceed $29, 062. 50. (Bid specifications were obtained by six potential bidders, of which four submitted bids. Upon review of the bids submitted, Koz Trucking and Sons, Inc. , was determined to be the lowest responsive and responsible bidder. (The Village has contracted with this vendor in the past and has found their services and delivery meet Village requirements. (Sufficient funds are budgeted and available in the General and Water and Sewer Funds for this purpose. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached. ) Agenda for VB Meeting 05-28-02 2 D) Consideration of the following: • to waive the formal bidding process; and • to renew an existing contract with Canon Business Solutions, Schaumburg, IL to maintain and service all Village-owned Canon copiers for the period May 1, 2002 through April 30, 2003 in a total contract amount not to exceed $12, 848. 00. (Canon Business Solutions has serviced the Village's Canon copiers for the past ten years, and their service has been satisfactory. The Village's existing maintenance contract requires renewal for FY 02/03 . (The contract amount reflects no increase over the prior year for maintenance of the 17 Canon copiers owned by the Village. (Adequate funds are budgeted and available for this purpose. (A report from the Assistant Director of Finance, recommending approval, is attached. ) E) Consideration to increase an existing contract with George Kountoupes Painting Company for repairs and repainting at two water storage reservoirs at Pump House 2 in the amount of $10, 000 for a total contract amount of $148, 400. (The Village Board awarded this contract at the April 9, 2002 meeting. (After emptying the tanks and completion of closer inspections of roof structural members, additional repairs have been identified. Based on the awarded unit prices, the additional work will total $3, 130. 00 (A total contract increase of $10, 000 is requested in case additional repairs are identified as the project progresses. (Adequate funds are available in the Water & Sewer Fund for transfer as needed. (A report from the Director of Public Works, recommending approval, is attached. ) F) Consideration of a request (attached) to waive the Village's annual business license fees for the period June 1, 2002 through May 31, 2003, for the following governmental and not-for-profit agencies: 0 Agenda for VB Meeting 05-28-02 3 Chmd)lGoct Entity Foal Cone- Retad Flonst Pmude/ Golf/ Pre- Pmade L q�w Frr d Tota! Dealer 7 xwu Restaln¢mt Selxnl Wreiccn Park District $300 $200 $600 $100 $600 $100 $5,000 $75 $6,915 Dutna 214 $50 50 Holy Smit $100 100 I'7nero Peace $100 100 Elk Gmc fli h Stkwl $50 50 Ctr. a Lbonnu Arts $100 $250 350 $7,625 (It has been past practice of the Village Board to waive the business license fees for other governmental and not-for-profit agencies. A report from the Director of Finance is attached. ) G) Consideration to authorize payment of Suburban O'Hare Commission dues for fiscal year 2002-2003, at a cost of $2. 20 per capita, for a total amount of $76, 560. 00. (The Suburban O'Hare Commission (S.O. C. ) represents municipalities on issues of O'Hare Airport expansion, noise, and air pollution. Dues are paid on a quarterly basis and are the same amount as last fiscal year. (Sufficient funds are budgeted and available for this expense. ) H) Consideration to award a professional service contract for the purchase of eighteen (18) computers to Compaq Computer Corporation of Houston, TX through the Western States Contracting Alliance joint purchasing program in an amount not to exceed $22, 026. (The Village entered into an agreement last fiscal year with a national cooperative purchasing group, Western States Contracting Alliance, a consortium of state agencies which was formed for the purpose of bidding volume purchases and allowing the contract to be extended to other governmental and educational entities. The discounted price is the same no matter how many computers are purchased. (The Information System staff has standardized on the Compaq system, which provides the network environment with a better integration by using the same manufacturer. (Adequate funds, with transfers, are budgeted and available in the various department's General and Water/Sewer Fund accounts. (A report from the Director of Finance, recommending approval, is attached. ) I) Consideration to renew a contract with the Illinois Criminal Justice Information Authority, Chicago, IL in the amount of $18, 480 to provide computer hardware access and Agenda for VB Meeting 05-28-02 4 software programming and maintenance for the Police Information Management System (PIMS) for the period July 1, 2002 thru June 30, 2003. (The PIMS System is operated and maintained by the Illinois Criminal Justice Information Authority. Elk Grove has participated in PIMS since 1984 . (Approximately fifty (50) other law enforcement agencies participate in PIMS. The Illinois Criminal Justice Authority provides four main-frame computers for PIMS services, which are directly connected to State and National Crime Information Computers. (The contract amount represents no increase from prior years. (Sufficient funds are budgeted and available for this purpose. (Reports from the Director of Finance and Chief of Police, recommending approval, are attached. ) J) Consideration of the following: • to waive the formal bidding process; and • to award a contract to Canon Business Solutions Inc. , Schaumburg, It to furnish and deliver two Canon Image Runner 5000 networked digital copiers at a unit cost of $13, 180. 00, including the trade-in value of $250 each for two existing copiers, for a total contract amount not to exceed $26, 360. 00. (The FY 02/03 Budget includes the replacement of an IBM Model So copier utilized by Public Works and a Canon Model 6650 used by the Fire Department. Both existing copiers are older models that experience frequent calls for service. (The Public Works Department and Fire Department used demonstration Image Runner 5000 units and are satisfied with their performance. The Village has standardized on Canon units since 1993 . Replacement of existing copiers will significantly reduce maintenance costs. (Adequate funds are budgeted and available for this purpose. (Reports from the Assistant Director of Finance, Fire Chief, and Director of Public Works, recommending approval, are attached. ) K) Consideration of the following: • to increase an existing contract with Kale Uniforms for FY `01/02 in the amount of $1, 500. 00 for a total contract amount of $42, 500. 00; and Agenda for VB Meeting 05-28-02 5 • to waive the formal bidding process and award a contract to Kale Uniforms, Inc. , Chicago, IL for Police Department uniforms for the period May 1, 2002 through April 30, 2003 in a total contract amount not to exceed $46, 000. 00. (Due to the number of new hires during FY 01/02, the Police Department exceeded the contracted amount for uniforms by $1,500. (Kale Uniforms has been the sole source of quality uniforms to the Village for the past several years. Kale's pricing is competitive and their service is found to be excellent. (Adequate funds are available for this purpose. (Reports from the Director of Finance and Deputy Chief of Police, recommending approval, are attached. ) L) Consideration to award a professional service contract to TranSystems Corporation, Schaumburg, IL for Phase 2 engineering studies for improvements along Lively Boulevard from Landmeier Road to Higgins Road in a total contract amount not to exceed $318, 251 from the ICRC Fund. (This improvement will be constructed in two stages; Section "A" will be Oakton Street to Higgins, and Section "B" will be Landmeier Road to Oakton. Section "A" will include widening Oakton from Bonnie Lane to Higgins. (TranSystems has completed numerous improvement projects in the Village and is one of the ICRC transportation consultants. Design engineering for both sections will be completed for a total fee of $179, 152, and right-of-way acquisition services will be completed for a total fee of $139, 099. The Oakton to Higgins section of this improvement is targeted for a contract letting in April, 2003. (Adequate funds are budgeted and available for this purpose in the ICRC Fund. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) M) Consideration to authorize Alan J. Boffice and Douglas C. Goostree to attend the Senior Executive Institute at the University of Virginia in Charlottesville, VA from July 14 - 26, 2002 at a cost of $5, 000 per person. (Funds for the leadership development program are included in the professional development budget in the Village Manager's Office. The program is offered once a year and class size is limited to 30-40 senior local government officials. ) • • Agenda for VB Meeting 05-28-02 6 N) Consideration of a request (attached) to waive the Village's annual vehicle sticker fees for the period June 1, 2002 through May 31, 2003, from the following governmental agencies: Elk Grove Park District 3 Passenger Vehicles @ $20 ea. $ 60 13 Class B Vehicles @ $40 ea. $ 520 12 Class D Vehicles @ $65 ea. $ 780 2 Class H, J, K Vehicles @ $90 ea. $ 180 1 Class L, N, P, O Vehicles @ 5105 ea. $ 105 31 TOTAL $1, 645 Township High School District 214 Ouantity License Type Total Fee 5 Passenger Vehicles @ $20 each $ 100 (It has been past practice of the Village Board to waive the business license fees for other governmental and not-for-profit agencies. A report from the Director of Finance is attached. ) O) Consideration to award a contract to the lowest responsive and responsible bidder, ALSCO - American Industrial, Chicago, IL for rental of uniforms and linens at fixed unit pricing for the period July 1, 2002 through June 30, 2003 in a total contract amount not to exceed $18, 781 .23 . (Bid documents were obtained by six vendors, of which four submitted bids. Upon review of the bids submitted, ALSCO - American Industrial was determined to be the lowest responsive and responsible bidder. (The term of this contract is three years with an option to extend for another 36 months. The total annual contract amount for both uniforms and linens represents an estimated 120 lost or damaged items. The contract amount also includes weekly changes of these items and laundering of uniforms. (Adequate funds are budgeted and available for this purpose. (Reports from the Assistant Director of Finance and Director of Public works, recommending approval, are attached. ) aFys P) Consideration to adopt Ordinance No. 2.8.94• (attached) amending Title 6, Chapter 4, Section 6-4-5-4 :13, Fire Lanes, of the Village Code of the Village of Elk Grove Village by adding amended designated fire lanes for Alexian Brothers Medical Center (800 Biesterfield Road) . Agenda; for VB Meeting 05-28-02 7 (Alexian Brothers recently completed an expansion to their parking garage and relocation of employee parking spaces. As a result of these changes, new fire lanes are requested throughout the Hospital complex. (A copy of the site plan showing the revised fire lane configuration is on file with the Village Clerk. (A report from the Fire Chief, recommending approval, is attached. ) Q) Consideration to adopt Ordinance No. X8§5 (attached) amending Section 7E - Industrial Districts - of the Zoning Ordinance by providing for conditions and regulations of certain Conditional Uses (Business and Trade Schools) . (This item adopts the text amendment recommended to permit Business and Trade Schools as conditional uses in the I-1 and I-2 Industrial districts. This matter was discussed at the May 14, 2002 Village Board meeting and currently appears as Unfinished Business of the Village Attorney. ) a2 N l7 R) Consideration to adopt Ordinance No. 1.8 .6 (attached) amending Section 3-3-6 of the Village Code pertaining to classification of Liquor Licenses by adding thereto provisions for a new Class G License (Municipal Seasonal) . (This item adopts a new Liquor License permitting sale of beer in conjunction with the sale of food by a municipal entity on premises owned by the municipal entity. (This license classification will be deemed seasonal and shall be valid between April 1 and October 31. ) (A report from the Village Attorney is attached. ) 7 . REGULAR AGENDA None BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Salt Creek Improvements b. Street Repair Following Sewer Repairs C. Improvements/Renovations to Police Department 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Dill a. Business Park Landscaping Maintenance 10. PERSONNEL COMMITTEE - Trustee Lissner • Agenda for VB Meeting 05-28-02 8 11. RECYCLING & WASTE COMMITTEE - Trustee Prochno a. Household Hazardous Waste 12. INFORMATION COMMITTEE - Trustee Feichter a. New Trustee Orientation b. Providing Information to Community 13 . INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Higgins/Oakton Landscaping & Improvements b. Landmeier Public Works Facility Additional Landscaping C. Signage d. Improvements To Industrial Well Sites/Street Signs 14. YOUTH COMMISSION - Trustee Prochno 15. PARADE COMMISSION - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Parrin a. PC Docket 02-6 - First American Bank - petition for re- subdivision of property into two lots. Special Use Permit, and Amendment to Annexation Agreement (Thomas Schreiner, owner of record) for construction of a bank facility on property located on the east side of Meacham Road and south of Biesterfield Road (PH 5-15-02) (Cont'd. to 6/19/02) b. PC Docket -02-7 - Garden 6 Joint Venture (Owners of Record) - Petition for Annexation, rezoning, Special Use Permit, zoning variation and subdivision of property for construction of a 14, 670 sq. ft. multi-unit office/accessory storage building and a free-standing sit down and drive through restaurant (Dunkin Donuts) on approximately 1 . 87 acres located at the northwest corner of Devon Avenue and Ridge Avenue. (PH 6-5-02) 17. ZONING BOARD OF APPEALS - Village Manager Parrin a. ZBA Docket 02-4 - Yellow Transport - Variation to allow an existing 10 ' tall electric fence at 2425 Arthur Avenue (P.H. 4-18-02) 18. REPORTS OF OTHER BOARDS COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Community Service Board - Trustee Czarnik C. Liquor Commission - Mayor Johnson e. Special Events Committee - Mayor Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD Agenda for VB Meeting 05-28-02 9 VILLAGE ATTORNEY a. P.C. Docket 02-5 - Direct the Village Attorney to prepare an Ordinance for a Text Amendment to the Elk Grove Zoning Ordinance pertaining to Business and Trade Schools permitted as Conditional Uses in the I-1 and I-2 Zoning District. 21 . REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23 . ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the-Village Clerk, preferably no later than five days before the meeting. C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Knickerbocker, Mac Arthur, Schmidt, Vadopalas, Walsh (8)