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HomeMy WebLinkAboutAGENDA - 05/14/2002 - VILLAGE BOARD AGENDA u Next ORD: 2892 (2894) Next RES. 22-02 (28-02) Recess: 9 P.M. AGENDA REGULAR VILLAGE BOARD MEETING May 14, 2002 1 . Call to Order 2. Invocation (Rev. Rodger H. Schindel, Pastor, Christus Victor Church) 3. Approval of Minutes of April 23, 2002 4 . Mayor and Board of Trustees ' Report 5. Accounts Payable Warrant: April 30, 2002 / $168, 622.14 May 14, 2002 / $941.212. 82 6 . CONSENT AGENDA A) Consideration of a request (attached) from Christus Victor Lutheran Church, 1045 South Arlington Heights Road, to waive building and engineering permit fees in the amount of $28, 500. 00 for an addition to the church. (It has been past practice of the Village Board to waive permit fees for churches and other not-for-profit organizations. (A report from the Director of Engineering & Community Development is attached. ) B) Consideration to grant a variation from the Village Code, Section 8-12B-1-1D (Easements) to permit the construction of a room addition which will encroach five (5') feet into a 10-foot (10') public utility easement at 335 Charing Cross Road, Elk Grove Village. (The property owners of 335 Charing Cross Road are seeking a variation to construct a room addition within a public utility easement. Commonwealth Edison, NICOR, Ameritech, and AT&T Broadband have written letters granting permission to encroach upon the easement. (The Engineering Department has field checked this location for conflicts with Village-owned utilities within the easement, found no Village-owned utilities in the easement, and have no indication that the Village will be utilizing this easement in the future. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) Agenda for* Meeting 05-14-02 • 2 C) Consideration of a request (attached) from the Northeastern Illinois Planning Commission for FY 2002-03 dues in the amount of $6, 281 . 00 (The Northeastern Illinois Planning Commission (NIPC) works to address regional issues such as Northwest Corridor improvements, Census data, solid waste management, boundary agreements, floodplain and wetland protection, fair housing standards, traffic congestion, and ' stormwater drainage. NIPC also serves as a grant clearinghouse for member municipalities. (Sufficient funds are budgeted and available for this expenditure. ) D) Consideration to grant a professional service contract to United Rentals Highway Technologies, Inc. , of Villa Park, IL for the purchase of 1,326 regulatory sign panels as part of the Residential Enhancement Program at a cost not to exceed $34, 637.15. (Bid specifications were furnished to six (6) potential bidders of which five submitted bids. Upon tabulation of the bids, it was determined that United Rentals Highway Technologies was the lowest responsive and responsible bidder. (United Rentals Highway Technologies has done work with the Village in the past and their performance was deemed to be satisfactory. (Adequate funds are budgeted and available in the Residential Enhancement Program Fund. The cost of the signs was estimated at $50, 000. ) E) Consideration to increase an existing professional services contract with Planning Resources, Inc. , Wheaton, IL for additional design work related to the Residential Enhancement Program in the amount of $9, 530. 00 for a total contract amount of $136, 084. 00. (Planning Resources was requested to review the landscaping around the Village's entryway signs and prepare a contract to design any improvements. After review of the landscaping, Planning Resources recommends upgraded landscaping at several sites. (These services will be added to the contract executed for landscape design and construction observation throughout the community. (Adequate funds are available in the Residential Enhancement Fund for this purpose. (A report from the Assistant Village Manager, recommending approval, is attached. ) Agenda fore Meeting 05-14-02 • 3 F) Consideration to renew an existing service contract with Team Mechanical, Wheeling, IL to provide maintenance of heating, ventilation, and air conditioning units in a total contract amount not to exceed $49, 926. 81. (This contract was bid and awarded to Team Mechanical in FY 00/01 with an option to renew for four (4) additional 12-month periods. (With the remodeling of Fire Station 7 and the Landmieier Public Works Administration Facility, a portion of the HVAC equipment that was under contract was negotiated for any additions and deletions of various equipment. (The revised contract amount reflects an increase of l. lo, due to a provision available within the specifications for labor rate percentage increase. (Sufficient funds are budgeted and available for this purpose. (Reports from the Director of Public Works and Director of Finance, recommending approval, are attached. ) G) Consideration of the following: • to waive the formal bidding process; and • to award a blanket purchase contract to Kale Uniforms, Inc. , Chicago, IL, for Fire Department uniforms and accessories for the period May 1, 2002 through April 30, 2003 in a total contract amount not to exceed $30, 000. (Kale Uniforms has provided quality uniforms and accessories in the past and is the only viable source available in the region for police and fire uniforms. (The contract provides for the purchase and/or replacement of uniforms and accessories on an "as needed basis. " (Reports from the Director of Finance and Fire Chief, recommending approval, are attached. ) H) Consideration to adopt Resolution No, 22-02 (attached) authorizing the Village of Elk Grove Village to participate in the Vantage Retirement Health Savings Plan (ICMA) . (On the April 23 Consent Agenda, the Village Board approved the creation of a Health Services plan for retirees. (This resolution designates the retiree health savings plan to be administered by the ICMA Retirement Corporation and/or its affiliates. Agenda for 9 Meeting OS-14-02 • 4 (The employee assets of this plan shall be held in trust, with the Village of Elk Grove Village serving as trustee, for the exclusive benefit of plan participants and their beneficiaries. The assets of the plan shall not be diverted to any other purpose. ) I) Consideration of the following: • To adopt Resolution No. 23-02 (attached) authorizing the Mayor and Village Clerk of Elk Grove Village and the Illinois Department of Transportation to enter into a joint agreement for the Busse Road & Devon Avenue intersection improvements; and • To adopt Resolution No. 24-02 (attached) appropriating funds in the amount of $98, 748 for the construction of the Busse Road & Devon Avenue intersection improvement. (This agreement provides for the construction of pavement, widening, retaining wall, drainage systems, traffic signal modernization, and traffic control . (The construction and engineering cost for the improvement is $3, 937, 851. The project funding formula is as follows: 57. 1% Federal, 40. 40 County, and 2.5t Village. (Adequate funds are budgeted and available in the Industrial/Commercial Revitalization Fund. (A report from the Director of Engineering & Community ' Development, recommending approval, is attached. ) J) Consideration of the following: • To adopt Resolution No. 25-02 (attached) authorizing the Mayor and Village Clerk to execute an agreement between the Village of Elk Grove Village and the Illinois Department of Transportation for Busse Road Transit Corridor Improvements - Phase 2 for design engineering of the sidewalk and bus shelter improvements. • To adopt Resolution No. 26-02 (attached) appropriating funds in the amount of $125, 807 for design engineering of sidewalk and bus shelter improvements along Busse Road from Mark Street to Oakton Street; and • To award a professional service contract to Civiltech Engineering, Inc. of Itasca, IL for the Phase 2 engineering studies for sidewalk and bus shelter improvements along Busse Road from Mark Street to g Oakton Street, in an amount not to exceed $125, 807. 00 Agenda for* Meeting 05-14-02 • 5 (These items provide for engineering services for the preparation of preliminary design studies, field survey, location drainage study and contract plans and documents. (A proposal for this project was solicited from Civiltech Engineering, Inc. , who is currently providing design and construction engineering services for the Busse Road intersection improvements at Devon Avenue and Landmeier Road. (The design engineering services would be completed for an amount not to exceed $125, 807. The Village will be reimbursed $75, 000 for these services by the State. The remaining cost of $50, 807 will be funded through the ICRC program. (The funding has been obtained through the Illinois Department of Transportation, Division of Public Transportation's - Operations Green Light Program. (Adequate funds have been budgeted and are available in the Industrial/Commercial Revitalization Fund. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) K) Consideration to adopt Resolution No. 27-02 (attached) determining the appropriateness for Class 6(B) status pursuant to the Cook County Real Property Classification Ordinance as amended January 1, 2000 for certain property located at 1150 Lively. (Gullo International Development Corporation has assumed ownership of the above referenced property. This building has been vacant for a total period of 20 months. The County will consider qualifying a building that has been vacant for less than 24 months if the municipality supports the petition. (The 6(B) property tax incentive allows a property tax assessed valuation reduction from 36o to 160 of the fair market value for a twelve-year period. The Class 6(B) status applies to new construction, substantial renovation or the purchase of a new construction, substantial renovation or the purchase of a building that has been vacant for a period of time. (A report from the Economic Development Officer and a letter from the petitioners are attached. ) L) Consideration to adopt Ordinance No. 2892 (attached) amending provisions of the traffic control provisions of Title 6 of the Village Code of the Village of Elk Grove Village. (As part of the Village's comprehensive review of street sign replacement, four (4) new "stop" signs are recommended. The four intersections are Verde/Crest, Agenda for* Meeting 05-14-02 • 6 Borman/West Glenn, Meegan Way/Volkamer, and Galleon/Longboat. (This ordinance adds these intersections to the traffic control provisions of the Village Code. (A report from the Deputy Chief of Police, recommending approval, is attached. ) M) Consideration to adopt Ordinance No. 2893 (attached) amending Title 3, Chapter 3, Section 3-3-7, number of licenses of the Village Code of the Village of Elk Grove Village by increasing the number of Class "A" Liquor Licenses. (This item amends Chapter 3 Section 3-3-7, number of licenses of the Village Code of the Village of Elk Grove Village to increase the number of Class "D" Liquor Licenses from six (6) to seven (7) for the addition of the Autumn House Restaurant. ) 7 . REGULAR AGENDA A) Consideration of a request (attached) to grant a variation from the Sign Ordinance to allow a monument sign to be constructed on a two-foot (2') high base at Dunkin'Donuts, 700 Higgins Road. (During the hearings for the redevelopment and rezoning of this property the developer was directed to consider the installation of a monument style sign as opposed to a freestanding sign at this location. (The petitioner has discovered that additional height would be necessary due to the quantity and type of landscaping being placed around the sign, which has been approved as part of the landscaping plan. (Although the Village does not normally recommend approval of a monument sign that exceeds the limitations of the Sign Ordinance, the monument sign would be aesthetically acceptable and less obtrusive than a freestanding sign which would be permitted at this location, (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Salt Creek Improvements b. Street Repair Following Sewer Repairs C. Improvements/Renovations to Police Department Agenda fare Meeting 05-14-02 7 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Dill a. Business Park Landscaping Maintenance 10. PERSONNEL COMMITTEE - Trustee Lissner 11 . RECYCLING & WASTE COMMITTEE - Trustee Prochno a. Household Hazardous Waste 12. INFORMATION COMMITTEE - Trustee Feichter a. New Trustee Orientation b. Providing Information to Community 13 . INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Higgins/oakton Landscaping & Improvements b. Landmeier Public Works Facility Additional Landscaping C. Signage d. Improvements To Industrial Well Sites/Street Signs 14 . YOUTH COMMISSION - Trustee Prochno 15. PARADE COMMISSION - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Parrin a. PC Docket 02-5 - Text Amendment - Business & Trade Schools - Chicago N.E. IL Dist. Council of Carpenters Apprentice & Training Program (P.M. 5-1-02) b. PC Docket 02-6 - First American Bank - petition for re- subdivision of property into two lots. Special Use Permit, and Amendment to Annexation Agreement (Thomas Schreiner, owner of record) for construction of a bank facility on property located on the east side of Meacham Road and south of Biesterfield Road (PH 5-15-02) 17. ZONING BOARD OF APPEALS - Village Manager Parrin a. ZBA Docket 02-4 - Yellow Transport - Variation to allow an existing 10' tall electric fence at 2425 Arthur Avenue (P.M. 4-I8-02) 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Community Service Board - Trustee Czarnik C. Liquor Commission - Mayor Johnson e. Special Events Committee - Mayor Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD Agenda for* Meeting 05-14-02 8 VILLAGE ATTORNEY 21 . REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23 . ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Knickerbocker, Mac Arthur, Schmidt, vadopalas, Walsh (8)