HomeMy WebLinkAboutAGENDA - 04/09/2002 - VILLAGE BOARD AGENDA Next ORD: 2879 (2888)
Next RES. 21-02 (21-02)
Recess: 9 P.M.
AGENDA
REGULAR VILLAGE BOARD MEETING
April 9, 2002
1 . Call to Order
2_ Invocation (Rev. Ted Czarnecki, Deacon, Queen of the Rosary
Parish)
3 . Approval of Minutes of March 26, 2002
4 . Mayor and Board of Trustees ' Report
5. Accounts Payable Warrant: March 31, 2002 / $108, 648.53
April 9, 2002 / $333, 088. 06
6 . CONSENT AGENDA
A) Consideration to award a professional service contract to
American Industrial of Chicago, IL to furnish rental floor
mat services at a cost not to exceed $14, 112. 28.
(Bids specifications were provided by five potential
bidders, of which it was determined that American
Industrial was the lowest responsive and responsible
bidder.
(Adequate funds are included in the Fiscal Year
2002/2003 General Funds accounts of Public Works and the
Fire Department.
(Reports from the Director of Finance and Director of
Public Works, recommending approval, are attached. )
B) Consideration to reject all bids to furnish rental
uniforms and linens for the Department of Public Works and
Fire Department for FY 02/03 .
(Bid documents were obtained by six vendors, of which
two submitted bids. Upon review of the bids, it was
discovered that several necessary line items were omitted
from the bid proposal form.
(With authorization from the Village Board, the bids
will be rejected, the bid documents will be revised, and
this contract will be rebid.
(Cintas Corporation has agreed to extend their
existing linen rental contract with the Village through
June 30, 2002. This will provide sufficient time to rebid
this contract.
(Reports from the Director of Finance and Director of
Public Works, recommending approval, are attached. )
Agenda for VB Meeting 04-09-02 2
C) Consideration of the following:
to waive the formal bidding process; and
to award a contract to Kamp/Synergy and Associates,
Inc. Wauwatosa, WI to furnish and install new level
controllers at four Sanitary Lift Stations in a total
contract amount not to exceed $21, 780 from the FY 103
Water & Sewer Fund.
('The four lift stations designated for new level
controllers are the Lunt, Mallard Crossing, Nerge and
Devon/O'Hare lift stations. These sensors will replace
existing float controls that are subject to tangling,
which results in continued operation, and therefore,
shortened service life on the pumps.
(Kamp/Synergy is the Village's SCADA consultant, which
performed identical work last year to the satisfaction of
the Village.
(Adequate funds are budgeted and available for this
purpose in the Water & Sewer Fund.
(Reports from the Director of Finance and Director of
Public Works, recommending approval, are attached. )
D) Consideration to award a sole source contract to 3M, St.
Paul, MN to furnish and deliver reflective sheeting,
electrocut film, and transfer tape for street sign
manufacturing in a total contract amount not to exceed
$35, 532 from the Residential Enhancement Fund.
(These materials are necessary for the production of
street name signs as part of the Residential Enhancement
Program.
(Adequate funds are budgeted and available in the
Residential Enhancement Fund.
(A report from the Director of Public Works,
recommending approval, is attached. )
E) Consideration to award a contract to the lowest responsive
and responsible bidder, Koral Maintenance, Inc. , Mt.
Prospect, IL, to provide custodial services at the Fire
Administration Building and Public Works Administration
Building for the period May 1, 2002 through April 20, 2003
in a total contract amount not to exceed $36, 000. 00.
(,Did documents were obtained by thirteen contractors,
of which nine submitted bids. upon review of the bids
submitted, Koral Maintenance, Inc. , was determined to be
the lowest responsive and responsible bidder.
(Adequate funds are budgeted and available for this
purpose.
Agenda for VB Meeting 04-09-02 3
(Reports from the Director of Finance and Director of
Public Works, recommending approval, are attached. )
F) Consideration to increase an existing maintenance contract
With Lyons/Pinner Electric Companies, of Lyon, IL in the
amount of $2, 339. 28 for a total contract amount of
$18, 314. 52.
(Due to the addition of Region 3 in June of 2001, it
is necessary to increase the maintenance contract of
Lyons/Pinner Electric by $2, 339.28 to carry it through
April 30, 2002.
(This contract was bid and awarded to Lyons/Pinner in
FY 00/01 with an option to renew for up to two additional
one-year periods.
(This is funded through the ICRC.
(A report from the Director of Public Works,
recommending approval, is attached. )
G) Consideration to award a professional service contract to
James J. Penes & Associates, Inc. , Naperville, IL, for
Phase II engineering services for the Nerge Road STP
Improvement in a total contract amount not to exceed
$105, 049.
(Two firms were invited to submit proposals for this
design project. Upon review of the proposals submitted,
James J. Benes & Associates was determined to have
provided the preferable proposal .
(This firm is recommended based upon their experience
and successful completion of other projects for the
Village. Penes currently provides engineering services
for the ICRC and Residential Enhancement programs and is
familiar with village policies and standards.
(Adequate funds are budgeted and available for this
purpose.
(A report from the Director of Engineering & Community
Development, recommending approval, is attached. )
H) Consideration of the following:
• to award a contract to the lowest responsive and
reE,ponsible bidder, Kountoupes Painting Company,
Lincoln Park, MI for repair work and repainting of two
one-million gallon water reservoirs at Pump House 2 in
a Cotal contract amount not to exceed $136, 400; and
to award a professional services contract to Dixon
Engineering, Lake Odessa, MI for related engineering
and inspection services in an amount not to exceed
$3S, 035.
Agenda for VB Meeting 04-09-02 4
(The ICRC recommended the repainting of these two
reservoirs on Busse Road. one of the tanks will have the
Business Park logo painted on it.
(Bid specifications were obtained by 23 contractors,
of which 12 submitted bids. The Village's water tank
consultant, Dixon Engineering, reviewed the submitted bids
and determined that Kountoupes Painting Company is the
lowest responsive and responsible bidder.
(Dixon Engineering inspected the tanks prior to
issuing the bid documents, determined structural repairs
are needed and advised that performing repairs during the
painting project would result in the lowest cost to the
Village.
(The ICRC will fund the painting costs and 40% of
engineering and consulting costs, for a total of $74, 614 .
(The Water & Sewer Fund will fund the repairs,
interior painting, and 60°2. of engineering and consulting
costs, for a total of $99, 821 .
(Adequate funds are available in the Water & Sewer
Fund to transfer to the ICRC Fund for this purpose.
(A report from the Director of Public Works,
recommending approval, is attached. )
I) Consideration to adopt the following Budgets for FY 2002 -
2003.
General $29, 183, 968
Emergency Management 50, 587
Water & Sewer 9, 552, 473
Recycling/Municipal Waste 1, 011, 650
Asset Seizure 8, 040
Motor Fuel Tax 1, 497, 542
Capital Projects 2, 375, 866
Capital Replacement 240, 000
Foreign Fire Insurance 69, 910
Industrial/Commercial 6, 725, 490
Revitalization
Residential Enhancement 9, 862, 091
Total 60, 577, 617
(The above amounts include wage and salary adjustments
for FY 02/03 .
(The FY 02/03 Budget represents an 8.17% decrease from
the current fiscal year budget, not including carryover
items from the FY 01/02 Budget.
(A report from the Director of Finance was previously
distributed. )
Agenda for VB Meeting 04-09-02 AMENDED 5
J) Consideration to award a contract to Brothers Asphalt
Paving, Inc. , Addison, IL to perform the Wellington Avenue
Realignment project in a total contract amount not to
exceed $129,, 977.35.
(A total of eight bids were submitted to the Village
for this project. Upon review of the submitted bids, in
consultation with the Village's engineering consultant,
Benes and Associates, Brothers Asphalt Paving, Inc. was
determined to be the lowest bidder.
(Brothers Asphalt Paving, Inc. has performed similar
sized projects for other communities, including the City
of Berwyn and Village of Burr Ridge, which reported
acceptable performance of this company.
(The bid amount is 6. 0°2. under the budgeted amount of
$138, 261 .
(Adequate funds are budgeted and available for this
purpose in the Residential Enhancement Fund. )
K) Consideration of the following Health Care items to be
effective May 1, 2002 through April 30, 2003:
To authorize the Village Manger to enter into a
contract with HMO Illinois to provide HMO medical
benefits at the following monthly rates:
Monthly Premium
Employee Only $244 .25
Employee Plus One Dependent $470. 87
Employee with Two Plus Dependents $725. 31
• To authorize the Village Manager to enter into a contract
with First Commonwealth Dental HMO to provide HMO Dental
benefits at the following monthly rates:
Monthly Premium
Employee Only $22. 26
Employee Plus One Dependent $41 . 37
Employee with Two Plus Dependents $62.27
To renew an agreement with Gallagher Bassett to
administer the Village's Self-Insured Dental Plan at a
cost not to exceed $7. 50 per participant per month for
Dental Claims;
To adopt a contract with Lincoln National Reinsurance to
provide Specific Stop Loss Reinsurance coverage at a cost
not to exceed $370. 000. 00;
Agenda for VB Meeting 04-09-02 6
• To adopt a contract with Lincoln National Reinsurance to
provide Aggregate Stop Loss Reinsurance coverage at a
cost not to exceed $32, 000. 00;
• To renew a contract with Arthur Gallagher and Company for
consulting services at a cost of $5, 000;
• To renew the Flex Spending Plan administered by Gallagher
ABON at a cost of $5. 45 per participant per month;
• To adopt an agreement providing medical care
administration with Blue Cross/Blue Shield at a cost of
$41. 47 per participant per month; and
• To authorize the Village Manager to enter into a contract
with Blue Cross/Blue Shield to provide Medical Plan
services and to establish the monthly premium rates for
Blue Cross/Blue Shield Self-Insured Medical Plan and the
Village Self-Insured Dental Plan as follows:
Monthly Premium
Employee Only $401 . 07
Employee Plus One Dependent $842. 27
Employee with Two Plus Dependents $916. 40
Medicare Supplement Rates Monthly Premium
Medical Village Plan
Employee Only $234 . 86
Employee Plus One Dependent $493 .21
HMO Medical Plan
Employee Only $228. 65
Employee Plus One Dependent $457.31
L) Consideration to award a contract to the lowest responsive
and responsible bidder, Earth, Inc. , Bensenville, IL, for
hauling and disposal of non-toxic debris for the period
May 1, 2002 through April 30, 2003 in a total contract
amount not to exceed $68, 300. 00.
(This contract was originally bid and awarded in
fiscal year 2001/2002 with the option to renew two (2)
additional years with the total contract not to exceed
three (3) years.
(A provision was provided in the specifications that
,allowed the contractor to increase the price utilizing the
percentage increase in Chicago Area Consumer-Price Index.
Agenda for VB Meeting 04-09-02 7
Therefore, Earth, Inc. has requested the unit price be
increased by 1 .2 percent.
(The contract was awarded on a unit price of $6. 83 per
cubic yard at an estimated quantity of 10, 000 cubic yards
of material .
(Sufficient funds .are budgeted and available for this
purpose.
(Reports from the Director of Finance and Director of
Public Works, recommending approval, are attached. )
M) Consideration to adopt Ordinance No. 2879 (attached)
granting a variation of Section 4-3-1:B of the Zoning
Ordinance pertaining to the minimum number of parking
spaces to permit a reduction of 17 parking spaces on
property located at 110-160 Biesterfield Road, Elk Grove
Village (Lakeview Partners) .
(This item was discussed at the March 26`" Village
Board meeting, and currently appears on the agenda under
Unfinished Business of the Village Attorney. )
N) Consideration to adopt Ordinance No. 2880 (attached)
amending Section 2-13-1 of the Village Code by
establishing a Youth Commission which will consist of six
(6) members.
(The Youth Commission will now be composed of two (2)
Village Trustees, two (2) Park District Trustees, and two
(2) adult residents of the Village. The Trustees and Park
District members shall serve terms of two (2) years and
the adult residents shall serve terms of four (4) years.
(The Youth Commission can also enlist the support of
public and parochial students grades 6t" through 8b" as
needed and also high school students to assist in the
performance of Commissioner functions and activities. )
O) Consideration . of the following items with an effective
date of May 1, 2002.
• to authorize a 3 .5°2. value increase to Non-Union Step
Pay Plan positions;
• to authorize a 3. 5s value increase to Specific Rate Pay
Plan positions;
• to authorize a 0s to 4 . 5s merit increase range for Non-
Union Merit Salary personnel based on individual
performance;
• to authorize a Range Movement Pool of $36, 450 ($34, 751
for General Fund and $1, 699 for Water & Sewer) for
• A
Agenda for VB Meeting 04-09-02 8
Merit Salary personnel with range movements of Oo and
2% for Merit Employees, funded at a rate of 0. 75% of
Merit Salaries;
to adopt Ordinance No. 2881 (attached) amending the
classification and salary plans; the classification
plan; and the salary range for Merit-Pay Plan positions
and the Step-Pay Plan Rates for General Step-Pay Plan
positions of the Municipal Code;
to adopt Ordinance No. 2882 (attached) amending wages
for Residential Water Meter Readers;
to adopt Ordinance No. 2883 (attached) amending the
wage rates for School Crossing Guards;
to adopt Ordinance No. 2884 (attached) amending the
hourly rates for part-time non-union custodial
personnel;
• to adopt Ordinance No. 2885 (attached) amending the
hourly rates for Village Interns;
• to increase the longevity program payments for non-
union step-pay plan employees by $25 for each
eligibility level :
10-14 years $300
15-19 years $400
20 years plus $500
• to adopt an Employee Health Award Benefit Program for
non-union employees; and
• to increase the MEP allowances to the following levels: _
Group I $650
Group II $750
Group III $800
Group IV $850
Group V $1, 150
P) Consideration to adopt Ordinance No. 2886 (attached)
granting a variation of Section 3-7.D-3 and Section 7E-8:A
of the Zoning Ordinance pertaining to the location and
height of fences in an Industrial Zoned district to permit
a fence which would be located in front of building
setback lines and within the required front yard along
Busse and Landmeier Roads, portions of which will measure
8 feet in height (Rollex Corporation) .
Agenda for VB Meeting 04-09-02 9
(This item was discussed at the March 26th Village
Board meeting, and currently appears on the Agenda under
Unfinished Business of the Village Attorney. )
Q) Consideration to adopt Ordinance No. 2887, (attached)
amending the position classification and salary plan of
the Village of Elk Grove Village (Firefighter/Paramedic) .
(This item authorizes a temporary increase in the
authorized number of firefighter/paramedics and
firefighters.
(A report from the Fire Chief was previously
distributed. )
7 . REGULAR AGENDA
BOARDS AND COMMISSIONS
8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri
a. Salt Creek Improvements
b. Street Repair Following Sewer Repairs
C. Building Construction Processes
d. Reconstruction of "poz" based streets
9. JUDICIARY PLANNING AND ZONING COMMITTEE - Trustee Dill
a. Fence Code Text Amendment
10. PERSONNEL COMMITTEE - Trustee Lissner
11 . RECYCLING & WASTE COMMITTEE - Trustee Prochno
a . Household Hazardous Waste
12. INFORMATION COMMITTEE - Trustee Feichter
a. New Trustee Orientation
b. Providing Information to Community
13 . INDUSTRIAL/COMMERCIAL
REVITALIZATION COMMISSION - Trustees Lissner/Petri
a. Higgins/Oakton Landscaping & Improvements
b. Landmeier Public Works Facility Additional Landscaping
C. Signage
d. Improvements To Industrial Well Sites/Street Signs
14 . YOUTH COMMISSION - Trustee Prochno
15. PARADE COMMISSION - Trustee Czarnik
16. PLAN COMMISSION - Village Manager Parrin
Agenda for VB Meeting 04-09-02 10
a. P.C. Docket 02-2 - Text Amendments - Fences
(PH 2-6-02) (Continued 3-20-02/Fences Only)
17. ZONING BOARD OF APPEALS - Village Manager Parrin
a. ZBA 02-3 - (998 Leicester Road) Variation to allow construction
of a basement stairwell that would encroach approximately 6'
into the required 25' setback. (PH 4-4-02)
b. ZBA 02-4 - Yellow Transport - Variation to allow an existing
10' tall electric fence at 2425 Arthur Avenue (P.H. 4-18-02)
18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES
a. Cable Television Committee - Trustees Petri/Lissner
b. Community Service Board - Trustee Czarnik
C. Liquor Commission - Mayor Johnson
e. Special Events Committee - Mayor Johnson
19. ORDINANCES RESOLUTIONS AND COMMUNICATIONS - Village Clerk
20. UNFINISHED BUSINESS
VILLAGE BOARD
VILLAGE ATTORNEY
a. ZBA 02-1 - (Sarah Gullo/Lakeview Partners, to utilize existing
parking spaces for a reduction of 17 spaces at 110-160
Biesterfield Road (P.H. 3-14-02)
c. ZBA 02-2 - Rollex Corporation - Variation for a fence at 1001
Busse Road (P.H. 3-14-02)
21. REPORT FROM VILLAGE MANAGER
22. NEW BUSINESS
23. ADJOURNMENT
In compliance with the Americans with Disabilities Act and other
applicable Federal and State laws, the meeting will be accessible
to individuals with disabilities. Persons requiring auxiliary
aids and/or services should contact the Village Clerk, preferably
no later than five days before the meeting.
C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri,
Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen,
Knickerbocker, Mac Arthur, Schmidt, Vadopalas, Walsh (8)