HomeMy WebLinkAboutAGENDA - 03/26/2002 - VILLAGE BOARD AGENDA Next ORD: 2879 (2879)
Next RES. 19-02 (21-02)
Recess: 9 P.M.
AGENDA
REGULAR VILLAGE BOARD MEETING
March 26, 2002
1. Call to Order
2. Invocation (Rev. Thomas G. Smith, Deacon, St. Nicholas
Episcopal Church)
3. Approval of Minutes of March 12, 2002
4. Mayor and Board of Trustees ' Report
5. Accounts Payable Warrant: March 26, 2002 / $749, 769. 86
6 . CONSENT AGENDA
A) Consideration of a request (attached) from the Schaumburg
Township Elementary School Foundation to hold a
fundraising carnival in the parking lot of the Super Kmart
located on Meacham Road during the following dates, as
well as waive all fees associated with the fund raising
activity:
Thursday, May 16, 2002 from 6:00 p.m. to 10:00 p.m.
Friday, May 17, 2002 from 6:00 p.m. to 11:00 P.m.
Saturday, May 18, 2002 from 1:00 p.m. to 11: 00 P.m.
Sunday, May 19„ 2002 from 1:00 p.m. to 10:00 p.m.
(It has been past practice to grant similar requests at
this location, resulting in success without any negative
effects on the immediate area.
(A report from the Director of Engineering & Community
Development, recommending approval, is attached. )
B) Consideration of a request (attached) from the Dominick's
store in the Town Center to display and sell gardening
items in front of their store from April 8, 2002 through
May 31, 2002.
(It has been past practice to grant similar requests,
subject to the conditions that the sale takes place during
specific dates, the area is maintained, and that the
displays do not interfere with pedestrian traffic. The
letter from the petitioner addresses all of these issues.
(A report from the Director of Engineering & Community
Development, recommending approval, is attached. )
Agenda for VBOeting 03-26-02 • 2
C) Consideration of the following:
to waive the formal bidding process; and
to award a purchase contract to Illinois Lighting,
North Aurora, IL, to furnish and deliver Street Name
Sign Brackets in a total contract amount not to exceed
$168, 920 from the Residential Enhancement Fund and on a
per unit cost basis as follows:
• 48" sign frame @ $170 each;
42" sign frame @ $154 .38 each; and
• 36" sign frame @ $145. 00 each.
(The brackets will be installed on the new residential
street light poles for mounting new street name signs. In
order for the brackets to properly match the light poles
in color and fit, these brackets will be supplied by the
manufacturer of the poles. The pole manufacturer was the
low bidder for the purchase of street light poles.
(Illinois Lighting will custom design, manufacture,
and deliver these heavy-duty aluminum brackets for use in
the Residential Enhancement Program. This order will
include stainless steel hardware for mounting the brackets
and installing the signs.
(Planning Resources reviewed Illinois Lighting's
prices in comparison with other manufacturers, and finds
this pricing to be competitive and reasonable.
(The brackets will be installed after the street light
poles are installed by the contractor. The Public Works
Department is manufacturing the street name signs and will
install the signs, saving funds that were budgeted to
retain a contractor.
(Adequate funds are budgeted and available in the
Residential Enhancement Fund. )
D) Consideration to award a professional service contract to
Sikich Gardner & Co. , LLP, Aurora, IL to perform the
Village's annual audit in a total contract amount not-to-
exceed $34, 800.
(Requests for Proposals were issued to nine firms, of
which five submitted proposals. Upon review of the
submitted proposals, Sikich Gardner & Co. was determined
to offer qualified services at the lowest cost.
(Sikich & Garnder is highly recommended and is one of
the fastest growing auditing firms in Illinois. This firm
Agenda for VB fleeting 03-26-02 • 3
is currently employed by other municipalities for their
audits, including Hoffman Estates, Wheaton, Roselle, and
Des Plaines.
(The RFP sought total fees through FY 05/06. The
Village's practice is to retain the same auditors for a 5
to 8-year period. Friedman, Eisenstein, Raemar, and
Schwartz, LLP had been the Village's auditor since 1994.
The auditing services will be subject to the firm's
performance and Village Board approval each year.
(Adequate funds are budgeted and available for this
purpose in the FY 02/03 Budget.
(A report from the Director of Finance, recommending
approval is attached. )
E) Consideration to award a contract to the lowest responsive
and responsible bidder, RAI Concrete, Inc. , Carol Stream,
IL, for sidewalk, curb, gutter, and driveway removal and
replacement on a per unit cost basis as follows:
Un i t
Qty Unit Description Pricing
FY
02/03
130, 000 Sq. Ft. 5" PCC Sidewalk 2. 15
20, 000 Sq. Ft. 8" PCC Sidewalk 2. 40
200 Sq. Yd. 5" PCC Driveway Pavement 20. 00
100 Sq. Yd. 8" PCC Driveway Pavement 21. 60
5, 000 Ln. Ft. Combination Concrete Curb & 8.20
Gutter (B-12)
5, 000 Ln. Ft. Combination Concrete Curb & 8.20
Gutter (M)
5, 000 Ln. Ft. Combination Concrete Curb & 8. 50
Gutter (B-18)
150, 000 Sq. Ft. Sidewalk Removal . 40
300 Sq. Yd. Driveway Pavement Removal 4.55
15, 000 Ln. Ft. Combination Concrete 2. 60
Curb/Gutter Removal
and at a cost not to exceed $558, 525. 00 from the MFT Fund.
(Bid specifications were obtained by seventeen
contractors, of which eleven submitted bids. Upon review
of the bids submitted, RAI Concrete, Inc. was determined
to be the lowest responsive and responsible bidder.
(Sufficient funds are budgeted in the proposed FY
02/03 Budget.
(Reports from the Director of Finance and Director of
Public Works, recommending approval, are attached. )
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Agenda for VB Meeting 03-26-02 4
F) Consideration to award a contract to the lowest responsive
and responsible bidder, Arrow Road Construction Company,
Mount Prospect, IL, for street milling and resurfacing on
a per unit cost basis as follows:
Un i t
Qty Unit Description Pricing
FY 01/02
52, 558 Sq. Yd. Bituminous Concrete Surface 1. 14
Removal (Partial Width 1
34, 278 Sq. Yd. Bituminous Concrete Surface 1 . 05
Removal (Full Width 1
1, 300 Sq. Yd. P.C.C. Surface Removal 2. 85
(Partial Width 1 %)
17, 410 Ton Bituminous Concrete Surface N/A
Course, Mix D
9, 956 Ton Bituminous Concrete Surface 31. 00
Course Superpave Mix C N-30
4, 843 Ton Bituminous Concrete Surface 31 . 00
Course Superpave Mix C N-70
1, 500 Ton Leveling Binder, Mix C, 31. 00
Type 2
20, 726 Gal . Bituminous Prime Coat . 75
Material
100 Ton Prime Coat Aggregate 8. 00
and at a cost not to exceed $618, 942. 77 from the MFT Fund.
(Sufficient funds are budgeted in the proposed FY
02/03 Budget for this purpose.
(Reports from the Purchasing Agent and Director of
Public Works, recommending approval, are attached. )
G) Consideration to award a contract to the lowest responsive
and responsible bidder, Plote Construction, Inc. , Elgin,
IL, to furnish bituminous paving materials on a per unit
cost basis as follows:
Unit
Qty Unit Description Pricing
FY 01/02
4, 000 Ton Bituminous Concrete 19. 60
Course
1, 000 Ton Bituminous Surface 23 . 00
Course
500 -Gal . Emulsified Asphalt SS-1 3.90
and at a total cost not to exceed $85, 350. 00 from the MFT
Fund and $18, 000. 00 from the General Fund for a total cost
of $103, 350. 00.
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Agenda for VB Meeting 03-26-02 5
(Plote Construction, Inc. was determined to be the
lowest bidder after the hauling charge was calculated into
the bid prices. The hauling charge is the cost incurred
by the Village to pick up the materials at the vendor's
location. The hauling charge is based on the mileage for
that trip.
(Sufficient funds are budgeted in the proposed FY
02/03 Budget for this purpose.
(Reports from the Director of Finance and Director of
Public Works, recommending approval, are attached. )
H) Consideration to increase an existing professional
services contract with Layne-Western of Aurora, IL for
repair and installation of the pumping equipment at Public
Works Well #9 in the amount of $97, 000 for a total
contract amount of $168,363. 00
(The Village Board awarded this well repair contract
to Layne-Western at the April 10, 2001 meeting.
(This increase will provide for the installation of a
new pump bowl assembly, 800' of new 10" column pipe, 800'
of new oil tubing, and a test of the rehabilitated well .
(Adequate funds are budgeted and available in the
Water & Sewer Fund for this purpose.
(A report from the Director of Public Works,
recommending approval, is attached. )
I) Consideration to adopt Resolution No. 19-02 (attached) to
include compensation paid under an Internal Revenue Code
Section 125 Plan as IMRF earnings.
J) Consideration to adopt Resolution No. 20-02 (attached)
authorizing the Mayor and Village Clerk to execute a Grant
of Easement between the Elk Grove Park District and the
Village of Elk Grove for a sidewalk and concrete retaining
wall (Wellington/Biesterfield) .
(The Grant of Easement is needed as part of the
Residential Enhancement Program. This Grant of Easement
provides easement rights to a portion of the Park
District's berm at the Pavilion property to allow the
Village to construct a sidewalk and retaining wall over a
limited area.
(In the Grant of Easement, the Village assumes the
maintenance responsibility of the sidewalk and retaining
wall . The Village also holds the Park District harmless.
(The Elk Grove Park District has reviewed the Grant of
Easement agreement and finds it acceptable. The Park
District is anticipated to adopt the agreement at their
March 28, 2002 meeting. )
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Agenda for VB Meeting 03-26-02 6
7. REGULAR AGENDA
BOARDS AND COMMISSIONS
8. _ CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri
a. Salt Creek Improvements
b. Street Repair Following Sewer Repairs
c. Building Construction Processes
d. Reconstruction of "poz" based streets
9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Dill
a. Fence Code Text Amendment
10. PERSONNEL COMMITTEE - Trustee Lissner
11. RECYCLING & WASTE COMMITTEE - Trustee Prochno
a. Household Hazardous Waste
12. INFORMATION COMMITTEE - Trustee Feichter
a. New Trustee Orientation
b. Providing Information to Community
13 . INDUSTRIAL/COMMERCIAL
REVITALIZATION COMMISSION - Trustees Lissner/Petri
a. Higgins/Oakton Landscaping & Improvements
b. Landmeier Public Works Facility Additional Landscaping
C. Signage
d. Improvements To Industrial Well Sites/Street Signs
14 . YOUTH COMMISSION - Trustee Prochno
1S. PARADECOMMISSION - Trustee Czarnik
16. PLAN COMMISSION - Village Manager Parrin
a. P.C. Docket 02-2 - Text Amendments - Fences
(PH 2-6-02) (Continued 3-20-02/Fences Only)
17. ZONING BOARD OF APPEALS - Village Manager Parrin
a. ZBA 02-1 - (Sarah Gullo/Lakeview Partners, to utilize existing
parking spaces for a reduction of 17 spaces at 110-160 .
Biesterfield Road (P.H. 3-14-02)
b. ZBA 02-2 - Rollex Corporation - Variation for a fence at 1001
Busse Road (P.H. 3-14-02)
C. ZBA 02-3 - (998 Leicester Road) Variation to allow
construction of a basement stairwell that would encroach
approximately 6' into the required 25' setback. (PH 4-4-02)
d. ZBA 02-4 - Yellow Transport - Variation to allow an existing
10' tall electric fence at 2425 Arthur Avenue (P.H. 4-18-02)
18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES
• •
Agenda for VB Meeting 03-26-02 7
a. Cable Television Committee - Trustees Petri/Lissner
b. Community Service Board - Trustee Czarnik
C. Liquor Commission - Mayor Johnson
d. Special Events Committee - Mayor Johnson
19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk
20. UNFINISHED BUSINESS
VILLAGE BOARD
VILLAGE ATTORNEY
21 . REPORT FROM VILLAGE MANAGER
22. NEW BUSINESS
23. ADJOURNMENT
In compliance with the Americans with Disabilities Act and other
applicable Federal and State laws, the meeting will be accessible
to individuals with disabilities. Persons requiring auxiliary
aids and/or services should contact the Village Clerk, preferably
no later than five days before the meeting.
C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri,
Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen,
Knickerbocker, Mac Arthur, Schmidt, Vadopalas, Walsh (8)