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Home My WebLink AboutAGENDA - 03/12/2002 - VILLAGE BOARD AGENDA • Next ORD: 2879 (2879) Next RES. 18-02 (19-02) Recess: 9 P.M. AGENDA REGULAR VILLAGE BOARD MEETING March 12, 2002 1. Call to Order 2. Invocation (Rev. Angela Schenck, Pastor, Elk Grove United Presbyterian Church) 3 . Approval of Minutes of February 26, 2002 4. Mayor and Board of Trustees ' Report 5. Accounts Payable Warrant: February 28, 2002 5232, 324 . 43 March 12, 2002 $292, 126.39 6 . CONSENT AGENDA A) Consideration to increase an existing contract with United Rental Highway Technologies for the ICRC Street Sign Program 2002 from $11, 121 to $11, 762. (The Village Board awarded this contract at the February 12`n meeting. Due to a typographical error the, authorized contract amount was the Engineer's Estimate, not the actual low bid amount. (This item will modify the contract award to reflect the low bid amount of $11, 762. 00. (A report from the Director of Engineering & Community Development, recommending approval is attached. ) B) Consideration to award a contract to Soil and Material Consultants, Inc. , Arlington Heights, IL for asphalt and concrete inspection and testing services for the period May 1, 2002 through April 30, 2003 in a total contract amount not to exceed $20, 000. (Soil and Material Consultants, Inc. has provided material testing services for the MFT and Private Participation Concrete Replacement Program for the past two years. The Department of Public Works finds their service to be satisfactory. (Soil and Material Consultants, Inc. is IDOT - pre- qualified to offer these services and they maintain the required lab equipment to test mix designs in accordance with IDOT requirements. (Adequate funds are budgeted and available for this purpose. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached. ) Agenda for VB Meeting 03-12-02 2 C) Consideration to award a contract to the lowest responsive and responsible bidder, Meade Electric Company, Inc. , McCook, IL for the installation of the Residential Street Light Enhancement Program - Phase 1 in a total contract amount not to exceed $166, 192. 50 from the Residential Enhancement Fund. (Bids for this work were submitted by seven contractors. Upon review of the bids submitted, Meade Electric Company, Inc. was determined to be the lowest responsive and responsible bidder. (Phave 1 consists of the installation of 101 new street lights in the area bounded by Higgins, Arlington Heights Road, Landmeier Road, and the Business Park. (Meade Electric is pre-qualified for this work by IDOT, and has performed lighting installation and maintenance for Cook County Highway Department, IDOT, City of Chicago, as well as the Village of Mount Prospect and City of Naperville. Reference checks with these municipalities were satisfactory. (The bid amount of $166, 192.50 is 440 less than the Engineers Estimate of $240, 450 for this work. (Adequate funds are budgeted and available in the Residential Enhancement Fund for this purpose. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) D) Consideration to authorize a purchase contract to O.C. Tanner Recognition Company, Salt Lake City, UT, for supplying service awards in the amount not to exceed $14, 300. (The service awards will be presented at the Annual Awards Banquet on April 26, 2002. O.C. Tanner has supplied service awards to the Village in the past. (Sufficient funds are budgeted and available for this purpose. ) E) Consideration to award a contract to the lowest responsive and responsible bidder, T.N. T. Landscaping & Snow Removal, Inc. , Rolling Meadows, IL for the FY 200272003 Turf Restoration Program in a total amount not to exceed $40, 000. (Bid specifications for this parkway restoration program were obtained by a total of sixteen contractors, of which four submitted bids. Upon review of the bids submitted, T.N. T. Landscaping was determined to be the lowest responsive and responsible bidder. Agenda for VB Meeting 03-12-02 3 (The contract is to be awarded on a unit price of $3.15 for soil preparation based on a quantity of 4, 000 square yards, and a unit price of $3 . 15 for final grading and laying sod based on a quantity of 8, 000 square yards. (Sufficient funds are budgeted in the proposed FY 02/03 Budget for this purpose. (A report from the Director of Finance, recommending approval, is attached. ) F) Consideration to increase an existing contract with Layne- Western, of Aurora, IL, for repair and reconstruction to Well #9, 1400 Brummel, in the amount of $40, 488.50 for a total contract amount of $101,363 .50. (The Village Board awarded this well repair contract to Layne-Western at the April 10, 2001 meeting. (Due to deterioration of the pump bowl, an alternative removal process was needed, which included additional labor and bailing of sand from the well . (This increase will permit the removal process to move forward and Layne-Western will submit a final repair estimate in the near future. (Adequate funds are budgeted and available in the Water & Sewer Fund for this purpose. (A report from the Director of Public Works, recommending approval, is attached. ) G) Consideration to adopt Resolution No. 18-02 (attached) authorizing the Village Clerk, Deputy village Clerk, Village Manager and Village Treasurer to have access to the safety deposit box maintained by the Village of Elk Grove Village at the Advantage National Bank, 75 East Turner Avenue, Elk Grove Village, IL. (The Village currently maintains a safety deposit box at Bank One, 100 East Higgins Road, for storage of Village documents. The Village Clerk surveyed other Elk Grove banks and recommends the Village relocate to Advantage National for cost savings and improved convenience. (This item only revises the location of the safe deposit box. The authorized officials remain unchanged. ) 7 . REGULAR AGENDA A) Consideration of a request (attached) to grant a variation from the Sign Ordinance to permit the replacement of an existing free-standing sign with a smaller free-standing sign at Harris Bank, 500 East Devon Avenue. • 0 Agenda for VB Meeting 03-12-02 4 (The Village originally granted the variation to install a sign at the November 8, 1988 Village Board Meeting. (The existing free-standing sign was permitted by a previous variation which allowed the construction of a free-standing sign instead of the required monument sign. The proposed free-standing sign would be installed in the same location as the existing sign and be smaller by 25 sq. ft. per face. (A free-standing sign is requested due to the bank's location of Devon Avenue, which is characterized by both high volume and high speed traffic. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Salt Creek Improvements b. Street Repair Following Sewer Repairs c. Building Construction Processes 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Dill a. Fence Code Text Amendment 10, PERSONNEL COMMITTEE - Trustee Lissner a. Performance Evaluation - Village Manager and Attorney 11 , RECYCLING & WASTE COMMITTEE - Trustee Prochno a. Household Hazardous Waste 12, INFORMATION COMMITTEE - Trustee Feichter a. New Trustee Orientation b. Providing Information to Community 13 . INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Higgins/Oakton Landscaping & Improvements b. Landmeier Public Works Facility Additional Landscaping C. Signage d. Improvements To Industrial Well Sites/Street Signs 14. YOUTH COMMISSION - Trustee Prochno 15. PARADE COMMISSION - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Parrin a. P. C. Docket 02-2 - Text Amendments - Fences (PH 2-6-02) (Continued 3-6-02/Fences Only) Agenda for VB Meeting 03-12-02 5 b. P. C. Docket 02-3 - Text Amendment to permit business and trade schools as conditional uses in the I-1 and I-2 zoning districts (P.H. 3-06-02) 17. ZONING BOARD OF APPEALS - Village Manager Parrin a. ZBA 02-1 - (Sarah Gullo/Lakeview Partners, to utilize existing parking spaces for a reduction of 17 spaces at 110-160 Biesterfield Road (P.H. 3-14-02) b. ZBA 02-2 - Rollex Corporation - Variation for a fence at 1001 Busse Road (P.R. 3-14-02) c. ZBA 02-3 - (998 Leicester Road) Variation to allow construction of a basement stairwell that would encroach approximately 6' into the required 25' setback. (PH 4-4-02) 18. REPORTS OF OTHER BOARDS. COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Community Service Board - Trustee CzarnYk C. Liquor Commission - Mayor Johnson d. Special Events Committee - Mayor Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD VILLAGE ATTORNEY 21 . REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Knickerbocker, Mac Arthur, Schmidt, Vadopalas, Walsh (8)