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Home My WebLink AboutAGENDA - 01/22/2002 - VILLAGE BOARD AGENDA Next ORD: 2874 (2874) Next RES. 7-02 (9-02) Recess: 9 P.M. AGENDA REGULAR VILLAGE BOARD MEETING January 22, 2002 1 . Call to Order 2. Invocation (Rev. Michael Gates, Pastor, Living Hope Church) 3. Approval of Minutes of January 8, 2002 4. Mayor and Board of Trustees ' Report 5. Accounts Payable Warrant: January 22, 2002 6 . CONSENT AGENDA A) Consideration to award a professional service contract to Planning Resources, Inc. , Wheaton, IL for Phase 2 engineering studies for Local Landscape Improvements - Spring 2002, in a total contract amount not to exceed $14, 842 from the ICRC Fund. (Planning Resources, Inc. , has successfully completed all landscape and gateway treatments constructed in the Business Park. (Adequate funds are budgeted and available in the ICRC Fund for this purpose. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) Z) Consideration to award a professional service contract to TranSystems Corporation, Schaumburg, IL for Phase 2 engineering for the Local Street Lighting Program in an amount not to exceed $38, 108 from the ICRC Fund. (The ICRC has authorized the implementation of Phase 2 engineering for local street lighting improvements at specified locations in the Business Park, including continuous lighting along Touhy Avenue from Estes to Busse Road. (The engineering services include preparation of contract plans and documents for continuous and intersection lighting. Village staff will identify pole locations and coordinate service locations with Commonwealth Edison. (TranSystems successfully completed the preliminary street lighting layout for the Business Park and the designs for the 1999, 2000, 2001 street lighting programs. (Adequate funds are budgeted and available for this purpose. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) Agenda for VB Oting 01-22-02 2 C) Consideration to award a contract to Lebenson Advanced Systems, Gurnee, IL for provision of OTC electronic document management software and hardware and professional implementation services in a total contract amount not to exceed $56, 977. (Requests for Proposals were obtained by six vendors, of which four submitted proposals. Upon review, Lebenson's OTG system was determined to be the preferred system for electronic document storage and management. (Interviews with this vendor and site visits to two local customers currently using this system confirm the product's match for the Village's technical requirements and overall performance. (The contract includes the hardware, OTG software, and technical assistance needed to implement the electronic document system. Lebenson has a strong document management background and necessary knowledge of the OTG family of products. (In addition to this contract, the Village will need to acquire a new server, Microsoft operating system, and Microsoft database engine needed for the proper functioning of the document management system. (Adequate funds are budgeted and available for this purpose. A report from the Director of Finance recommending approval, is attached. ) D) Consideration of the following: • to adopt Resolution No. 7-02 (attached) authorizing the Maintenance of Streets and Highways by a Municipality under the Illinois Highway Code and appropriating $1, 497, 542 from Motor Fuel Tax for the 2002 Street Maintenance Program. • to approve the use of an additional $34, 000 of General Corporate Funds from the FY 02/03 Budget for the 2002 Street Maintenance Program; • to approve the 2002 Street Maintenance Program as recommended by the Capital Improvements Committee to resurface 10.1 miles of streets; and • to authorize Village Staff to advertise and accept bids on work included in this program. (This issue was discussed by the Capital Improvements Committee on January 10, 2002. Approval of this Agenda for VB ting 01-22-02 . 3 Resolution authorizes the Village to bid the 2002 MFT Program. ) E) Consideration to adopt Resolution No. 8-02 (attached) regarding the proposed refunding of outstanding General Obligation Bonds of the Village of Elk Grove Village. (The Village has the opportunity to refund the outstanding Series 1994 General Obligation bonds in the amount of $5, 565, 000. The issuance costs are estimated at $30, 000, and total savings are estimated at $200, 000. (The resolution stipulates that the Village would proceed with the refunding if net savings are $150, 000 or more. (A report from the Director of Finance, recommending approval, is attached. ) 7 . REGULAR AGENDA BOARDS AND OMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. West Side Garage Improvements b. Salt Creek Improvements C. Street Repair Following Sewer Repairs d. 2002 Street Program e. Building Construction Processes 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Dill 10. PERSONNEL COMMITTEE - Trustee Lissner a. Performance Evaluation - Village Manager and Attorney 11. RECYCLING & WASTE COMMITTEE - Trustee Prochno a. Household Hazardous Waste 12. INFORMATION COMMITTEE - Trustee Feichter a. New Trustee Orientation b. Providing Information to Community 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Higgins/Oakton Landscaping & Improvements b. Landmeier Public Works Facility Additional Landscaping C. Signage d. Improvements To Industrial Well Sites/Street Signs 14 . YOUTH COMMISSION - Trustee Prochno ' Agenda for VB Wing 01-22-02 • ¢ 15. PARADE COMMISSION - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Parrin a. P.C. Docket 01-5 - N. W. corner Ridge & Devon Request for annexation, rezoning and subdivision for a proposed development of 2 lots for an 18, 000 square foot multi-unit office/accessory storage building and a free- standing, sit-down and drive-in restaurant. A Special Use permit is requested to permit a drive-thru use in a B-2 Zoning district (P.H. 09-05-01) (Continued to 10-17-01) (Continued - TBA) b. P.C. Docket 02-1 - Pathway Senior Living/Alexian Brothers Public Hearing to consider rezoning, annexation and subdivision of 7. 9 acres of property (Alexian Brothers; Owners of Record) and petition for a Special Use for construction of an Assisted Living facility and a Text Amendment related to Assisted Living facilities, reduction of required parking and height of structures at property located at the northeast corner of Martha Street and Lincoln Street. (PH 1-16-02) 17. ZONING BOARD OF APPEALS - Village Manager Parrin 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Community Service Board - Trustee Czarnik C. Liquor Commission - Mayor Johnson C. Special Events Committee - Mayor Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD a. ZBA Docket 01-23 - 612 Birchwood Avenue Request for a variance which would allow an existing detached garage and storage shed in the. rear yard. [Pending JPZ Review of Zoning Ordinance. ] (PH 10-18-01) VILLAGE% ATTORNEY 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT • Agenda for VB*ting 01-22-02 5 In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Knickerbocker, Mac Arthur, Schmidt, Vadopalas, Walsh (8) 40