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HomeMy WebLinkAboutAGENDA - 01/08/2002 - VILLAGE BOARD AGENDA Next ORD. 2872 (2874) Next RES. 1-02 (6-02) Recess: 9 P.M. AGENDA REGULAR VILLAGE BOARD MEETING January 8, 2002 1. Call to Order 2. Invocation (Rev. Thomas Smith, Deacon, Saint Nicholas Episcopal Church) 3. Approval of Minutes of December 3, 2001 4. Mayor and Board of Trustees ' Report S. Accounts Payable Warrant: January 8, 2002 / $1, 190, 206. 64 6 . CONSENT AGENDA A) Consideration of requests from five government agencies to waive the Village's annual alarm license fee for the period January 1, 2002 through December 31, 2002 for a total waiver amount of $775. 00. (waiver requests were submitted by the Elk Grove Park District, Elk Grove Public Library, School District 59, School District 54, and U.S. Customs Services for the Village's $25 alarm license fee. (It has been past practice of the Village Board to waive such fees for units of government. (A report from the Assistant Director of Finance is attached. ) B) Consideration to award a contract to W. J. Electric Company, Inc. , Bridgeview, IL to furnish, deliver, and install generator power systems at Pump House 2, Pump House 6, and the Fire Administration Building in a total contract amount not to exceed $178, 522. 00. (The FY01102 Budget includes funds to purchase emergency power generators for these village facilities. Requests for Proposals were obtained by eleven vendors, of which four responded. One of the responding vendors was not compliant with' the proposal specifications. (Upon review, W. J. Electric was determined to have provided the lowest and most responsive proposal . This vendor has completed this type of work at other municipalities and companies, all of which provided favorable references. (The proposal exceeds the budgeted amount of $170, 000 by $8, 522. Adequate funds are available to transfer for this purpose. Agenda for VB Meeting 01-08-02 2 (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached. ) C) Consideration to award a contract for the lowest responsive and responsible bidder, Visu-Sewer Clean & Seal, Inc. , Pewaukee, WI, for rehabilitation of approximately 10, 820 linear feet of sanitary sewers in a total contract amount not to exceed $290, 349. 00. (The FY01102 Budget includes funds for sewer rehabilitation in the Water & Sewer Fund. (Bid specifications were obtained by four potential bidders, of which two submitted bids. Upon review, Visu- Sewer Clean & Seal, Inc. was determined to be the lowest responsive and responsible bidder. (The work area is within the area bordered by Arlington Heights Road, Landmeier, Ridge, and Elk Grove Boulevard. The rehabilitation work will be performed using the cured in place pipe method. (This vendor is prepared to begin work this month. (Adequate funds are available for this purpose. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached. ) D) Consideration to increase an existing contract with Gerard Printing, Elk Grove Village, IL for Village 2001-2002 newsletter layout and printing services from $14, 000 to $23, 000. (Gerard Printing was awarded the Village's contract for newsletter printing at the June 26, 2001 Village Board meeting in the amount of $14, 000. (Due to the need to exceed the number of budgeted pages for the June and October Villager newsletters, and the July Business Matters newsletter, the contract amount has been exceeded. In addition, an unbudgeted special edition of the Villager was published in November to provide information regarding emergency preparedness and the Village's "Coins from Our Community, Coins for Our Country" fundraising program. (One more edition of the Villager and one more edition of Business Matters are scheduled for publication this fiscal year. (Adequate funds are available for this purpose. (A report from the Assistant to the Village Manager is attached. ) E) Consideration to increase an existing professional services contract with TranSystems Corporation, Schaumburg, IL for construction engineering and inspection of the Interstate 290 Bike Path and Overpass in an amount of $17, 923 for a total contract amount of $180, 500. Agenda for VB Meeting 01-08-02 3 (TranSystems was awarded this contract on November 14, 2000 in the amount of $162, 577. Additional hours of service were provided as a result of night-time expressway closures and coordination among the various agencies involved in this project. Additional material inspection was required to revise the material site source in ensuring the timely completion of this project. (This increase still brings the completed project under the budgeted and awarded costs. (Adequate funds are budgeted and available for this purpose. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) F) Consideration of the following: • To accept the ownership and maintenance of the pumping station improvements to the Fire Administration Building stormwater pumping station; • To approve the change orders in a net decrease amount of $14, 311; and • To approve the final pay estimate of $88, 027. (Ridgewood Engineering Inc. has completed all punch list work for the new wet well, pumps, and controls at the Fire Administration Building. (Public Works is satisfied with the contractor's work and recommends close out of the contract, acceptance of the pumping station improvements, and final payment to the contractor. (A report from the Director of Public Works, recommending approval, is attached. ) C) Consideration to concur with the prior authorization of the Assistant Village Manager to authorize Police Sergeant Jeffrey Prior to attend the School of Police Staff & Command Course at Northwestern University from January 7, 2002 through March 15, 2002 at a cost not to exceed $3, 600. (The training course will run from January 7 through March 15 and is included in the current budget. As the estimated cost exceeds $1, 000, Village Board authorization is required. ) H) Consideration to adopt Resolution No. 1-02 (attached) accepting a Certificate of Approval and Initial Acceptance; Deed of Conveyance/Bill of Sale; Maintenance Agenda for VB Meeting 01-08-02 4 Bond in the amount of $110, 226. 70 expiring May 1, 2004 guaranteeing public improvements (roads, watermain, sanitary sewer, storm sewer, sidewalk, parkway and streetlights) and releasing an irrevocable straight Letter of Credit No. 941682 (accepted by Resolution No. 21-00) from Bank of America, Chicago in the amount of $1, 102, 267. 00 for Whytecliffe Subdivision (Cambridge Homes) . (All public improvements at the Cambridge Homes Whytecliffe subdivision have been completed to the satisfaction of the Department of Engineering & Community Development. Approval of this item will formally accept and convey ownership of these improvements to the Village. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) I) Consideration to adopt Resolution No. 2-02 (attached) approving a Plat of Subdivision identified as Advantage National Bank Subdivision (75 E. Turner Avenue. ) (The Village Board approved the preliminary plat of subdivision and granted a Special Use permit allowing the operation of drive-thru lanes in a 9-2 zoning district at the September 13, 2001 Village Board meeting. (The Department of Engineering & Community Development has reviewed the final plat, and recommends approval. ) J) Consideration to adopt Resolution No. 3-02 authorizing the Mayor and Village Clerk to execute an agreement between the Village of Elk Grove village and the Suburban Bus Division (Pace) of the Regional Transportation Authority (Dial-A-Ride) . (This agreement requires renewal for the period January 1, 2002 through December 31, 2002. (Due to budget constraints, Pace's subsidy increase of 2..5o does not keep pace with the estimated cost increase of 3 . 1°2., resulting in a cost increase to the Village of approximately $7, 000. In addition, Pace increased fare amounts on April 1, 2001 . The Village Board elected to subsidize the increase, resulting in an additional $6, 500 in estimated expenses. (Adequate funds are budgeted in the FY 02/03 Budget for this purpose. (A report from the Assistant to the Village Manager is attached. ) K) Consideration to adopt Resolution No. 4-02 (attached) authorizing a depository and certain officials as appropriate signatories (Financial Investors Trust) . 0 Agenda for VB Meeting 01-08-02 5 (The Director of Finance recommends the execution of an agreement with Mischler Financial Group, Inc. (MFG) for cash management and investment services. Currently, the Director administers security purchases and is recommending this outsourcing agreement to improve the effectiveness, yield, and efficiency in managing the Village's investments. (MFG would have no discretionary authority beyond the Village's investment policy, State Statutes, . and the direction of the Director of Finance. (MFG's client list includes local municipalities, the City of Chicago and several State agencies. , Reference checks reported positive experiences and increased yields on investments. (Financial Investors Trust would be designated as the approved depository, and funds from the Village's U.S. Government Money Market account with Financial Investors Trust would be used for investment transactions. (The Village Manager previously distributed information about this recommendation. ) L) Consideration to adopt Resolution No. 5-02 (approving a Plat of Subdivision identified as Manor Care II (Nerge Road) . (This item approves a plat of subdivision related to the rezoning petition of Patrick Flayers Builders. This subdivision creates a Lot 2 in the Manor Care subdivision which will be resubdivided into 10 residential lots. (The village Attorney will distribute copies of the Resolution on January 4 . ) M) Consideration to adopt Ordinance No. 2872, rezoning and granting a variation. from the Zoning .Ordinance and Subdivision Control Ordinance for property located on the north side of Nerge Road, east of Plum Grove Road (Patrick Flayers Builders, Inc. ) (This item rezones this 2. 8 acre parcel from A-2 Residential to R-3 Residential zoning for the construction of ten single-family homes. This petition was discussed by the Village Board at its December 3, 2001 meeting. (The petitioner has negotiated a parking agreement with Manor Healthcare as directed by the Village Board. The Village Attorney has reviewed the agreement and finds it acceptable. (The petitioner has drafted Letters of Understanding advising potential homebuyers of surrounding land uses, ai2d advising of the homeowners' responsibility to maintain an eight-foot fence to be installed along the western boundary of the subdivision (Lots 1 thru 4) . • Agenda for VB Meeting 01-08-02 6 (This item currently appears under the Plan Commission portion of the agenda. (The Village Attorney will distribute copies of the Ordinance on January 4 . ) ' N) Consideration to adopt Ordinance No. 2873 (attached) amending Section 1-4-4-28 of the Village Code pertaining to penalty amounts for citations issued by the Office of Health Services, and Section 3-1-15 Reinspection Service Fees by increasing the amount charged for three or more reinspections. (This item was discussed at the December 3, 2001 Committee of the Whole meeting. ) 7 . REGULAR AGENDA BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. West Side Garage Improvements b. Salt Creek Improvements C. Street Repair Following Sewer Repairs 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Dill 10. PERSONNEL COMMITTEE - Trustee Lissner a. Performance Evaluation - Village Manager and Attorney 11 . RECYCLING & WASTE COMMITTEE - Trustee Prochno a. Household Hazardous Waste 12 . INFORMATION COMMITTEE - Trustee Feichter a. New Trustee Orientation b. Providing Information to Community 13 . INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Higgins/Oakton Landscaping & Improvements b. Landmeier Public Works Facility Additional Landscaping 14 . YOUTH COMMISSION - Trustee Prochno 15. PARADE COMMISSION - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Parrin a. P. C. Docket 01-5 - N. W. corner Ridge & Devon Agenda for VB Meeting 01-08-02 7 Request for annexation, rezoning and subdivision for a proposed development of 2 lots for an 18, 000 square foot multi-unit office/accessory storage building and a free- standing, sit-down and drive-in restaurant. A Special Use permit is requested to 'permit a drive-thru use in a B-2 Zoning district (P.H. 09-05-01) (Continued to 10-17-01) (Continued - TBA) b. P. C. Docket 01-6 - Nerge Road, East of Plum Grove Request to rezone 2. 8 acres of vacant land from A-2 multiple family Residence District to R-3 Single-Family Residence District, subdivide for construction of 10 single-family homes. (PH 9-19-01) C. P. C. Docket 02-1 - Pathway Senior Living/Alexian Brothers Public Hearing to consider rezoning, annexation and subdivision of 7. 9 acres of property (Alexian Brothers; Owners of Record) and petition for a Special Use for construction of an Assisted Living facility and a Text Amendment related to Assisted Living facilities, reduction of required parking and height of structures at property located at the northeast corner of Martha Street and Lincoln Street. (PH 1-16-02) 17. ZONING BOARD OF APPEALS - Village Manager Parrin 18. REPORTS OF OTHER BOARDS COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Community Service Board - Trustee Czarnik C. Liquor Commission - Mayor Johnson d. Special Events Committee - Mayor Johnson 19. ORDINANCES RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD a. ZBA Docket 01-23 - 612 Birchwood Avenue 'Request for a variance which would allow an existing detached garage and storage shed in the rear yard. [Pending JPZ Review of Zoning Ordinance. ] (PH 10-18-01) VILLAGE ATTORNEY 21 . REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23 . ADJOURNMENT Agenda for VB Meeting 01-08-02 8 In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Knickerbocker, Mac Arthur, Schmidt, Vadopalas, Walsh (8)