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HomeMy WebLinkAboutAGENDA - 01/13/1998 - VILLAGE BOARD AGENDA Next ORD: 2614 (2616) Next RES. 1-98 (1-98) - Recess: 9 P.M. AGENDA Regular Village Board Meeting January 13, 1998 Elk Grove Village 1. Call to Order 2. Invocation (Rev. Thaddeus Czarnecki, Deacon, Queen of the Rosary Parish) 3. Approval of Minutes of December 9, 1997 4 . President and Board of Trustees' Report 5. Accounts Payable Warrant: January 13, 1998 6. CONSENT AGENDA A) Consideration of a request from the Elk Grove Village Public Library to waive the $25 alarm license fee for the period of January 1, 1998 through December 31, 1998. (It has been the past practice of the Village Board to waive the alarm license fees for other governmental agencies. (A report from the Director of Finance, recommending approval, is attached. ) B) Consideration of a request (attached) from the Department of the Treasury, U.S. Customs Service Division to waive the $25 alarm license fee for the period of January 1, 1998 through December 31, 1998. (It has been the past practice of the Village Board to waive the alarm license fees for other governmental agencies. The U. S. Customs Service, Office of Internal Affairs is located at 25 Northwest Point Boulevard. (A report from the Director of Finance, recommending approval, is attached. ) C) Consideration of a request (attached) from School District 54 to waive the $25 alarm license fee for the period January 1, 1998 through December 31, 1998 for the following locations: Agenda for VB Meeting 1-13-98 2 Mead Junior High School Link School Stevenson School for a total amount of $75. 00. (It has been past practice of the Village Board to waive the alarm license fees for other governmental agencies. (A report from the Director of Finance, recommending approval, is attached. ) D) Consideration of a request (attached) from the Elk Grove Park District to waive the $25 alarm license fee for the period January 1, 1998 through December 31, 1998 for the following locations: Al Hattendorf Senior Center Al Hattendorf Recreation Center Elk Grove TV Studio Elk Grove Teen Center Elk Grove Park District (main office) Elk Grove Historical Society Museum Fox Run Golf Course Elk Grove Park District Warehouse in a total amount of $200. (It has been past practice of the Village Board to waive the alarm license fees for other governmental units. (A report from the Director of Finance, recommending approval, is attached. ) E) Consideration of a request (attached) from School District 59 to waive the $25 alarm license fee for the period January 1, 1998 through December 31, 1998 for the following locations: Admiral Byrd School Clearmont School Grove Junior High School Ridge School Rupley School Salt Creek School for a total amount of $200. 00. Agenda for VB Meeting 1-13-98 • 3 (It has been past practice of the Village Board to waive the alarm license fees for other governmental agencies. (Rupley School 's alarm license fee is $75 for the 1998 calendar year because it had an excess of five (5) false alarms during the previous calendar year. (A report from the Director of Finance, recommending approval, is attached. ) F) Consideration to award a purchase contract to the lowest responsible and responsive bidder, Body Dynamics Fitness Equipment, LTD. , of Loves Park, IL, for the four (4) Precor Cross-trainers in an amount not to exceed $13, 548. (Physical fitness equipment for the Fire Department was. approved for purchase through the Foreign Fire Insurance Fund. Bid specifications were provided to eleven (11) potential bidders, of which three (3) responded. (Upon review of the bids submitted, it was determined that Body Dynamics was the lowest responsive and responsible bidder. (The fitness equipment will be used at the four fire stations by Fire Department personnel . The unit cost of each crosstrainer is $3, 387. (Reports from the Purchasing Agent and Fire Chief, recommending approval, are attached. ) G) Consideration to award a purchase contract to the lowest responsible and responsive bidder, Stairmasters Sports, of Kirkland, Washington, for the purchase of four (4) Quinton Treadmills and four (4) Stairmaster Steppers in an amount not to exceed $35, 690. (Physical fitness equipment was approved for purchase through the Foreign Fire Insurance Fund. Bid specifications were provided to eleven (11) potential bidders, of which five (5) responded. Upon review of the bids submitted, it was determined that Stairmasters Sports was the lowest responsive and responsible bidder. (Reports from the Purchasing Agent and Fire Chief, recommending approval, are attached. ) Agenda for VB M•ting 1-13-98 • 4 H) Consideration of the following: • to increase an existing contract with All Tech Decorating Company of Lemont, IL in the amount of $357 for a total contract amount not to exceed $15, 307; and • to increase an existing_ contract with Oquendo Construction Company of Chicago, IL in the 'amount of $350 for a -total contract amount not to exceed $34, 385. (During recent work being performed at the Greenleaf and Meacham Fire Stations, it was found that additional work beyond the scope of that identified in the bid specifications was needed. (Certain items such as exposed plumbing and electrical fixtures had not been identified as needing painting. Furthermore, in the process of removing old ceiling tiles at Meacham Station, it was found that the exhaust hood over the kitchen stove had originally been improperly installed and needed to be mounted and secured in a proper fashion. (Sufficient funds are available for these expenses. (A report from the Fire Chief, recommending approval, is attached. ) I) Consideration of a request (attached) from PACE to waive building permit fees associated with the construction of a Park and Ride facility located at Northwest Point Park. (PACE plans to break ground on a new Park `n' Ride facility at Northwest Point in the Spring of 1998. PACE plans to use the lot for Route 616, which provides rush hour express service via the Northwest Tollway and Arlington Heights Road through connection to the CTA Rosemont Station and the Itasca Metra Station. (It has been the past practice of the Village Board to waive fees for other governmental agencies. .(A letter from PACE, along with a description of their service and a site plan for the facility, are attached. ) Agenda for VB M•ting 1-13-98 5 J) Consideration to authorize the Village Manager to execute a contract with TranSystems Corporation to provide technical support to the Blue Line Technical Committee on behalf of the Village of Elk Grove and the City of Rolling Meadows in an amount of $10, 000. (TranSystems will be hired to assist Elk Grove and Rolling Meadows with the technical support to make informed decisions on planning issues related ,to the extension of the CTA Blue Line, and act as a project manager. (Elk Grove will be the lead agency for awarding the contract and paying invoices. Rolling Meadows will reimburse Elk Grove for one-half of the contract costs. The contract will be on an hourly basis, with the overall costs not to exceed $10, 000. (A report from the Village Manager, recommending approval, is attached. ) K) Consideration to award a purchase contract to the lowest responsive and responsible bidder, Hoskins Chevrolet, of Elk Grove Village, IL to furnish and deliver one (1) 1998 Tandem Dump Truck and one (1) 1998 Single-Axle Dump Truck with Chipper Body in an amount not to exceed $140, 075. 00,. including a trade-in of a 1987 Ford LTS-8000 and a 1989 Ford F-350. (Adequate funds are budgeted for this purchase in the Capital Replacement Fund. Bid specifications were provided to seventeen (17) potential bidders, of which three (3) responded. (The Public Works Department reviewed the bids and determined the minor exceptions taken by Hoskins Chevrolet would not impede the performance of the vehicles and would meet the expectations of the department. Therefore, Hoskins was determined to be the lowest responsive and responsible bidder. (Reports from the Purchasing Agent and Superintendent of Building and Fleet Services, recommending approval, are attached. ) L) Consideration to authorize a public hearing before the Plan Commission to hear the petition of Stratford Road Enterprises, Elk Grove Village, IL to rezone property located at 1200 East Higgins Road from B-2 General Business District to B-3 Automotive Oriented Business District. Agenda for VB Meting 1-13-98 6 (Stratford Road Enterprises is seeking to rezone the property to B-3 for the purposes of operating an auto repair/paint shop under the name of Fender Menders, which currently operates at 1700 Busse Road. (Fender Menders has been in the Village 10 years and is looking to expand with a larger building. The building was previously occupied by Nelson Marine. (Staff has reviewed the subject petition and has no major objections to the proposed rezoning. A public hearing date will be established in accordance with the Plan Commission's schedule. (A report from the Assistant to the Village Manager, recommending approval, is attached. ) M) Consideration of the following. • to adopt ORDINANCE NO. 2614 (attached) amending the position classification and salary plan of Elk Grove Village by authorizing the creation of a temporary police officer position; • to concur with the previous authorization of the Village Manager to allow the Fire & Police Commission to appoint a Police Officer to fill a temporary vacancy effective -January 4; and • to concur with the Village Manager's previous authorization to allow Police Recruits Carl Sabo and Randall Schumacher to attend the Police Academy from January 12 to March 20, at a cost not to exceed $3, 851 . 70. (This ordinance will authorize a temporary Police Officer position before a vacancy resulting from retirement. This action will permit the Village to orient and train the new police officers and have them begin Police Academy training which begins January 12, as well as maintain authorized strength. (When the existing Police Officer retires, the temporary Police officer position will lapse. ) N) Consideration to adopt ORDINANCE NO. 2615 (attached) amending Title 6, Chapter 7, Section 6-7-1-8, Curfew for Minors of the Village Code at the Village of Elk Grove Village. Agenda for VB Meeting 1-13-98 • 7 (This ordinance amends the Village Code to extend curfew hours from 10:30 p.m. Sunday through Thursday, and 11 :30 p.m. on Friday and Saturday to 11 : 00 p.m. Sunday through Thursday and midnight on Friday and Saturday. (Other communities contiguous with Elk Grove have the same curfew times except for Chicago and Des Plaines. These times are consistent with the maximum time limits set by State law. (This issue was previously discussed at the December 9, 1997 Committee of the Whole meeting. ) 7. REGULAR AGENDA . A) Consideration of a request (attached) from Alexian Brothers Medical Center (ABMC) ` to authorize the placement of a temporary trailer facility on the Neihoff Pavilion property located at 955 Beisner Road for a one-year period. (Alexian Brothers Medical Center, in conjunction with the Rehabilitation Institute of Chicago, provides in-patient and out-patient therapy at the Neihoff Pavilion. Due to the closure of .a similar facility at Loyola Medical Center and the expansion of services at the Neihoff Pavilion, the existing building is no longer sufficient for ABMC's purposes. (In response to their immediate space limitations, ABMC requested and received 30-day approval to install a temporary trailer on the property to be used for office and clerical staff. The vacated office space will be used for therapy purposes. (The temporary trailer will be placed on the eastern boundary of the property, north of the existing building and adjacent to the tennis courts. Authorization of the trailer for a one-year period will enable ABMC to design an addition to the building. if construction schedules dictate a need for the trailer beyond one year, ABMC will need to petition the Village Board for an extension. (Village staff has reviewed the request and does not have any objections to the proposed location of the temporary trailer. Sufficient parking is available on the site to accommodate additional visitors to the facility. Agenda for VB Melting 1-13-98 8 (A report from the Assistant to the Village Manager, recommending approval, is attached. ) BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Feichter a. Landmeier Public Works Noise Reduction Plan b. Sidewalk/Street Light Improvements C. Undergrounding of Electrical Lines d. Cosman Road Asphalt Path 9. JUDICIARY, PLANNING AND ZONING OMMTTTE - Trustee Lissner a. Wireless 9-1-1 Surcharge b. Trick-Or-Treat Hours C. Taxi Cab Licensing Procedures 10. PERSONNEL COMMITTEE - Trustee Petri a. Communication b. Wellness Program C. Insurance Premiums 11. RECYCLING & WASTE COMMITTEE - Trustee Czarnik a. Scavenger Licenses 12. INFORMATION COMMITTEE - Trustee Dill 13 . INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri 14 . YOUTH COMMISSION - Trustee Prochno 15. PARADE COMMISSION - Trustee Czarnik 16. PLAN OMMI TON - Village Manager Parrin a. Cellular One Antenna Requests - West Side Water Tower & Lions Park(PH 10-1-97) b. Nextel Antenna Request - West Side Water Tower (PH 11-19- 97) C. Sprint PCS Antenna Requests - West Side Water Tower &1060 Oakton (PH 12-3-97) d. ABMC Annexation & Rezoning (PH 1-7-98) 17. ZONING BOARD OF APPEALS - Village Manager Parrin a. M & M Industries, 1600 Pratt Boulevard Parking Variation (PH 12-17-97) Agenda for VB Ming 1-13-98 9 18. REPORTS OF OTHER BOARDS. -COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Community Service Board - Trustee Czarnik C. Liquor Commission - President Johnson d. Camelot Committee - President Johnson 19. ORDINANCES. RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS - a. Pending Action By Village Board None b. Pending Action by Village Attorney None 21 . REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23 . ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Niehaus, Korn, Boffice, Cech, Engelbrecht Ingebrigtsen, MacArthur, Smith (2) , Knickerbocker