HomeMy WebLinkAboutAGENDA - 02/10/1998 - VILLAGE BOARD AGENDA Next ORD: 2617 (2617)
Next RES. 5-98 (7-98)
Recess: 9 P.M.
AGENDA
Regular Village Board Meeting
February 10, 1998
Elk Grove Village
8: 00 P.M.
1. Call to Order
2. Invocation (Rev. Mark Clem, Pastor, E1k .Grove Baptist
Church)
3. Approval of Minutes of January 27, 1998
4. President and Board of Trustees' Report
5. Accounts Payable Warrant: February 10, 1998
6. CONSENT AGENDA
A) Consideration of a request (attached) from the
Children's Advocacy Center for payment of FY 1997-98
dues in the amount of $3,500.
(The Children's Advocacy Center assists and
supports children and families victimized by sexual
abuse. The center works in conjunction with law
enforcement agencies to provide technical assistance.
(Sufficient funds are budgeted and available for
this purpose.
(A report from the Chief of Police, recommending
approval, is attached. )
B) Consideration to authorize the Village Manager to
execute a Customer Work Agreement and Supplement to
Rate 23 Contract with Commonwealth Edison for ongoing
energy and maintenance costs of 9 streetlights
installed in Phase I of the Huntington Chase
Subdivisions, at an ongoing monthly maintenance cost
of $225.56.
(At the September 23, 1997 Village Board meeting,
the Village accepted the ownership and maintenance of
the public improvements in Phase I of the Huntington
Chase Subdivision. The Supplement to Rate 23
Agreements adds 9 streetlights to the Village's
inventory.
Agenda for VB Ming 2-10-98 ® 2
(The original streetlights and their installation
costs were paid by the developer; however, the Village
will be responsible for future energy and maintenance
costs.
(A report from the Director of Engineering &
Community Development is attached. )
.C) Consideration to award a professional services
contract to Freidman, Eisenstein, Raemer and Schwartz
to perform the FY 1997-98 Annual Audit in, an amount
not to exceed $22,250. 00
(Freidman, Eisenstein, Raemer and Schwartz (FERS)
has performed the Village's audits since 1994. Their
technical knowledge and assistance in preparing the
Village's comprehensive annual financial report (CAFR)
assisted the Village in receiving its 14th consecutive
Certificate of Achievement for Excellence in Financial
Reporting. Due to the quality of their work and their
familiarity with the Village, FERS is recommended to
perform the Village's annual audit for FY 1997-98.
(FY 1997-98 represents the fifth year of a 5-year
RFP agreement with FERS. This year's audit fee
represents an increase of $635 or 2. 90 over last year.
(A report from the Director of Finance,
recommending approval, is attached.
D) Consideration to concur with the Assistant Village
Manager's prior authorization for Police Sergeant
Lynn Atkinson-Tovar to attend the 14th National
Symposium on child Sexual Abuse to be held in
Hunstville, AL, from March 17 through 20, 1998, at a
cost not to exceed $1, 134 . 96.
(Sufficient funds for this expenditure are
budgeted and available. The pre-registration before
February 5 allowed the village to save $200) .
E) Consideration to decrease a professional service
contract with Blank, Wesselink, Cook & Associates
(BWC) , Decatur, IL for the design and construction
management of a fire station and salt storage facility
at 1060 Oakton Avenue in the amount of $2, 181,215 for
a total contract amount not to exceed $235, 400;
(At the June 10, 1997 Village Board meeting, the
Village Board awarded a professional services contract
to BWC in the amount of $2, 282, 915 which represented
Agenda for VB Meeting 2-10-98 3
the total cost of construction for the Fire
Station/Salt Storage Dome Project. The correct amount
of the contract to be awarded is to BWC is $235, 400.
This represents the cost for design and construction
management only. The Village Board will award the
remaining contracts to individual companies as they
are bid and analyzed with the assistance of BWC.
F) Consideration of the following:
• to waive the formal bidding process;
• to award a purchase contract to Lite Technology,
Inc. , Vernon Hills, IL for the purchase and
delivery of eleven (11) laptop computers for Fire
Department vehicles in an amount not to exceed
$33, 913 . 00.
(The FY 1997-98 Fire Department budget contains
funds for the purchase of ten (10) laptop computers
and the FY 1997-98 Civil Defense budget contains funds
for the purchase of one (1) laptop computer.
(The Village Board approved a contract to
purchase six (6) similar laptop PC's in FY 1996-97
from Lite Technology. At that time, bids were
solicited and provided based on specifications
designed by the Fire Department. To date, the Fire
Department has been satisfied with the performance of
the laptops purchased last year.
(Presently, the Fire Department is attempting to
standardize the laptop computers used within the
department. Purchasing the upgraded laptops from Lite
Technology will enable all Fire Department personnel
to be familiar with each unit. In addition, Lite
Technology's ability to assemble the laptops allows
their pricing to be competitive.
(The laptops purchased under this contract will
have more hard drive space and a larger display than
the previously purchased units. In addition, the per
unit price of the laptops is $251 less than the
existing laptops.
(Reports from the Purchasing Agent and Fire
Chief, recommending approval, are attached. )
G) Consideration to adopt RESOLUTION NO. 5-98 (attached)
authorizing the Village President to execute an
amended agreement between the Village of Elk Grove and
Federal Express.
Agenda for VB Meeting 2-10-98 4
(in their existing agreement with the Village,
Federal Express was authorized to place ten (10)
letter centers in Village's right-of-ways. Under the
revised agreement, Federal Express is authorized to
place (12) letter centers at various locations in the
Village's right-of-way. All locations are in
commercial and industrial districts.
(The revised agreement also increases the annual
rent per letter center from $210 to $325 dollars per
year. This brings Federal Express's agreement in line
with the amount currently being paid to the Village by
other carriers.
(A report from the Assistant to the Village
Manager, recommending approval, is attached. The term
of the agreement is for a three-year period expiring
February 10, 2001 . )
H) Consideration to adopt Resolution NO. 6-98 (attached)
authorizing the Village of Elk Grove Village to enter
into an intergovernmental Major Case Assistance Team
Agreement (MCAT) .
(The Major Case Assistance Team (MCAT) combines
resources from 15 local government agencies for the
purpose of creating a regional task force of Cook
County communities, including officers from the State
Police and Cook County Sheriff's Police.
(The mission of the MCAT is to assist a member
agency who is involved in a major investigation by
providing additional trained manpower and equipment.
However, under the agreement, each agency will have
the ability to withdraw or not send police personnel,
depending upon each community's individual needs at
the time assistance is requested. Each community will
maintain control of any investigations in which the
MCAT is asked for assistance unless that community
opts to do otherwise.
(The Village's cost to participate in the MCAT
program is $2, 500. These funds will be used as seed
money for equipment, including specialized radios and
a shared computer to build an essential criminal data
base. A $500 annual assessment will also be charged
to the Village.
(Each agency member will be responsible for its
own costs and risk of liability associated with
personnel, training and equipment when providing
assistance to another member.
Agenda for VB Meeting 2-10-98 5
(A report from the Chief of Police, recommending
approval, is attached. )
7. REGULAR AGENDA
None
BOARDS AND COMMISSIONS
8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Feichter
a. Landmeier Public Works Noise Reduction Plan
b. Sidewalk/Street Light Improvements
C. Undergrounding of Electrical Lines
d. Cosman Road Asphalt Path
9. JUDICIARY PLANNING AND ZONING COMMITTEE - Trustee Lissner
a. Wireless 9-1-1 Surcharge
b. Trick-Or-Treat Hours
C. Taxi Cab Licensing Procedures
10. PERSONNEL COMMITTEE - Trustee Petri
a. Communication
b. Wellness Program
C. Insurance Premiums
d. Village Organizations
11. RECYCLING & WASTE COMMITTEE - Trustee Czarnik
a. Scavenger Licenses
12. INFORMATION COMMITTEE - Trustee Dill
13 . INDUSTRIAL/COMMERCIAL
REVITALIZATION COMMISSION - Trustees Lissner/Petri
14 . YOUTH COMMISSION - Trustee Prochno
15. PARADE COMMISSION - Trustee Czarnik
16. PLAN COMMISSION - Village Manager Parrin
a. Cellular One Antenna Requests - West Side Water Tower &
Lions Park (PH 10-1-97)
b. Nextel Antenna Request - West Side Water Tower (PH 11-19-
97)
C. Sprint PCS Antenna Requests - West Side Water Tower & 1060
Oakton (PH 12-3-97)
d. ABMC Annexation & Rezoning (PH 1-7-98)
e. Fender Menders Rezoning - 1200 E. Higgins Road (PH 2-4-98)
f. Sprint PCS Antenna Request - Lions Park (PH 3-4-98)
Agenda for VB Meeting 2-10-98 6
17. ZONING BOARD OF APPEALS - Village Manager Parrin
a. Plainesbank of Illinois - 450 Higgins Road - Height Variation
(PH 2-17-98)
b. 711 Penrith Avenue - Variation for installation of 3 season
enclosure to replace an existing porch (PH 3-12-98)
C. E. H. McNichols - 1951 Lively Boulevard - Parking variation
(PH 3-12-98)
18. REPORTS OF OTHER BOARDS COMMISSIONS & COMMITTEES
a. Cable Television Committee - Trustees Petri/Lissner
b. Community Service Board - Trustee Czarnik
C. Liquor Commission - President Johnson
d. Camelot Committee - President Johnson
19. ORDINANCES RESOLUTIONS AND COMMUNICATIONS - Village Clerk
20. UNFINISHED BUSINESS -
a. Pending Action By Village Board
1 . At the 1-13-98 Village Board meeting, action was deferred
on a motion to require Alexian Brothers Medical Center to
landscape the temporary construction trailer at 955
Beisner Road, and to require the .installation of a board
on board fence to replace an existing chain link fence.
The Village Board will review this issue again at the
April 28, 1998 Village Board meeting.
b. Pending Action by Village Attorney
None
21 . REPORT FROM VILLAGE MANAGER
22. NEW BUSINESS
23 . ADJOURNMENT
In compliance with the Americans with Disabilities Act and
other applicable Federal and State laws, the meeting will be
accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk,
preferably no later than five days before the meeting.
c: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno,
Parrin, Rummel, Niehaus, Korn, Boffice, Cech, Engelbrecht
Ingebrigtsen, MacArthur, Smith (2) , Knickerbocker