HomeMy WebLinkAboutAGENDA - 03/24/1998 - VILLAGE BOARD AGENDA Next ORD: 2622 (2622)
Next RES. 12-98 (14-98) ��
Recess: 9 P.M.
AGENDA
Regular Village Board Meeting
March 24, 1998
Elk Grove Village
1 . Call to Order
2. Invocation (Rev. Thomas G. Smith, Deacon, St. Nicholas
Episcopal Church)
3 . Approval of Minutes of March 10, 1998
4 . President and Board of Trustees' Report
5. Accounts Payable Warrant: March 24, 1998
6. CONSENT AGENDA
A) Consideration of a request from the Boy Scouts of
America (attached) to hold a carnival in the Wal-Mart
parking lot from April 27 through May 3, 1998 and to
waive all fees associated with the carnival in a total
amount of $825. 00. _
(The Boy Scout carnival is being held as a fund-
raiser to benefit the Northwest Suburban Council of
the Boy Scouts of America. A similar event was held
at the Wal-Mart location by the Boy Scouts in May of
1995 without incident.
(The fees to be waived are a food service license
($100) , Business License ($100 per day) and Electrical
Inspection Fee ($25) , for a total fee waiver of $825.
As with similar requests, the carnival will close by
I1 :00 p.m. each night, with all carnival music being
turned off by 10:30 p.m.
(The Director of Engineering & Community
Development has reviewed this request and has no
objections. A report from the Administrative Intern,
recommending approval, is also attached. )
B) Consideration to increase a purchase contract with
Kale Uniforms, Inc. , Chicago, IL for the purchase of
additional uniforms and clothing for the Fire
Department in the amount of $4, 000. 00 for a total
contract amount not to exceed $20, 430.
Agenda for . Meting 3-24-98 ® 2
(At the May 13, 1997 Village Board meeting, the
Village Board approved a contract award in the amount
of $16, 430. 00 for the purchase of uniforms and
clothing for the Fire Department. This figure was
used as a starting number since there was no way to
definitively determine how much of the total
uniform/clothing allowance will be needed by the end
of the fiscal year.
(A recent Fire Department clothing inspection
determined the need to purchase additional uniforms
and clothing. Sufficient funds are budgeted and
available for this expenditure.
(A report from the Fire Chief, recommending
approval, is attached. )
C) Consideration of the following:
• to approve the Balancing Change order for the
Tonne/Fargo Avenue Crossover Project with a net
decrease of $1, 403. 65 for a total project cost of
$51, 829. 85; and
• to approve a Final Pay Estimate for the project
of $1, 554 . 90.
(The Village Board awarded the Tonne/Fargo Avenue
Crossover Project to J. A. Johnson Paving company on
March 13, 1997. The project is now complete and has
been reviewed by the Engineering and Community
Development Department.
(The project was completed at a total cost of
$51, 829. 85, which is 2. 6°2. below the contractor's bid
price of $53,233 . 50.
(A report from the Director of Engineering and
Community Development, recommending approval, is
attached. )
D) Consideration- to increase an existing construction
services agreement with JBM Engineers and Planners for
construction engineering and material testing
consultation on the Biesterfield Road F.A. U.S. Section
2, Wellington Avenue to Arlington Heights Road
Project, . in the amount of $13, 957 for a total amount
not to exceed $191, 647.
Agenda for • Me•ng 3-24-98 3
(The Village Board originally approved the
agreement with JBM in February of 1996. JBM provided
the lowest bid price of $177, 690 for this project.
However, JBM has identified the need for additional
engineering and material testing services related to
additional IDOT material testing and project
documentation requirements. These additional
requirements were unforeseen at the time of the
initial contract. The additional costs have been
reviewed by the Department of Engineering & Community
Development and found to be acceptable.
(Adequate funds are available in the Biesterfield
Road Section 2 budget for this expenditure. The Cook
County Highway Department will reimburse the Village
for 10e of all construction-related engineering
services.
(A letter from the Director of Engineering and
Community Development, recommending approval, is
attached. )
E) Consideration to award a professional services
contract to the lowest responsive and responsible
bidder, All-Seasons Services, Inc. , Itasca, IL, for
grass mowing and maintenance of State and County
right-of-way on a bi-weekly basis and 5 Village
roadways and property sites on a bi-weekly basis in an
amount not to exceed $15, 900.24, from the FY 1999
budget.
(Following the completion of the Elk Grove
Boulevard/Reverend Morrison Enclosure Project and the
Fire Administration building in 1995, a greater amount
of personnel time was devoted to maintain Village
right-of-way areas. As a result, a private contractor
is utilized to maintain the State and County rights-
of-way.
(I.D. O. T. and Cook County only provide minimal
maintenance at their locations. Traditionally, the
village has assumed additional responsibility for
these locations as a service to residents. The right-
of-way to be cut under the contract include Meacham
Road, Merge Road, Rohlwing Road, Arlington Heights
Road, Devon Avenue, and "Little" Higgins Road.
(The Village roadway and property sites to be cut
include Wise Road, the West Side Garage, Meacham Fire
Station #10, Biesterfield Road and the Fire
Administration Building.
Agenda for VB Meeting 3-24-98 4
(Reports from the Director of Public Works and
the Purchasing Agent, recommending approval, are
attached. )
F) Consideration to award a professional services
contract to Seeco Consultants, Inc. , Tinley Park, IL
to provide construction material engineering services
required for the 1998 MFT Program and Private
Participation Concrete Replacement Program in an
amount not to exceed $18, 000, from the FY 1999 budget.
(Requests for proposals were solicited from three
(3) engineering firms. Upon review, Seeco
Consultants, Inc. , was determined to provide this
service at the lowest cost. In addition, Seeco
provided the same services for the Village's 1997 MFT
Program to the satisfaction of the Public Works
Department.
(Adequate funds are budgeted and available for .
this expenditure. )
G) Consideration to award a contract to the lowest
responsive and responsible bidder, Allied . Asphalt
Paving, Des Plaines, IL, to furnish bituminous paving
materials on a per unit cost basis as follows:
Unit Comparative
Qty Unit Description Prienun Pricing
FY 94/99 FY 77/94
4,000 Tons Bituminous Concrete Course 1690/Tun st5.90/Ton
1000 Tons Bituminous Surface Course 20.65/Ton 19.35/Ton
5W Gals Emulsific0 Asphalt SS-I 3.00/Gal 22.50/Gal
and at a total cost not to exceed $71, 750 from the MFT
fund and $18, 000 from the General Fund for a total
cost of $89, 750.
(Allied Asphalt Paving was determined to be the
lowest bidder_ after the hauling charge was calculated
into the bid prices. The hauling charge is the cost
incurred by the Village to pick up the materials at
the vendor's location. The hauling charge is based on
the mileage for that trip.
(Sufficient funds have been previously
appropriated through resolution and are available for
this purpose.
(Reports from the Purchasing Agent and Director
of Public Works, recommending approval, are attached. )
• 0 •
Agenda for VB Meeting 3-24-98 5
H) Consideration to award a contract to the lowest
responsive and responsible bidder, Lampignano and Sons
Construction, Mt. Prospect, TL for sidewalk, curb,
gutter, and driveway removal and replacement on per
unit cost basis as follows:
Unit Prising CmuRarative
QTY UNIT DESCRIPTION FY 98199 Pricing
FY 97/98
60,000 Sq.FL 5"PCC Sldo—lk 1.95 200
15,000 Sq.FL 8"PCC Sideaialk 2.15 2.15
2DO Sq.Yd. 5"PCC Dj,t ay Pavcmcnt 20,00 1900
100 Sq.Yd. 8"PCC Drfvewoy Pavement 24,00 20.50
7,000 Ln.Pt. Combination Concrctc Club l Gutter(Il) SAO 7.90
5,000 Le.PL Combination Concrctc Curb l Gutter(M) 8.20 7.90
75,000 Sq.Pt. Sidevvolk Removal 40 38
100 Sq,Yd. Orivnvny Pavement Removal 700 1,05
8000 Ln.FL Combination Concrete Curb/Gutter Removal 180 2.50
and at a cost not to exceed $268, 350. 00 from the MFT
Fund.
(Sufficient funds have been previously
appropriated through resolution and are available for
this purpose.
(Reports from the Purchasing Agent and Director
of Public Works, recommending approval, are attached. )
I) Consideration to award a contract to the lowest
responsive and responsible bidder, Arrow Road
Construction, Mt" Prospect, IL for street milling and
resurfacing on a per unit cost basis as follows:
Unit Pricing Com Parative
QTY UNIT DESCRIPTION FY 98/99 Pricing
FY 977'98
50,000 Sq,Yd, Bituminous Concrete Surface Ram...I O'artml Width 1 1/2" .95 90
21,064 Sq,Yd, Bituminous Concrete Surface Removal(Pull Width 1 1/2") 71 75
25 000 Sq,Yd. Bituminous Concrctc Surface Removal(Pull Width 4") .65 N/A
12,977 Ton Bituminous Concrete Surface Cams.,Mix.D 25.55 27.05
3,500 Tons Bituminous Concrctc Binder Cama Mix B,Type 2 2150 N/A
1,500 Ton Leveling Binder,Mix C.TSpa 2 25.55 2705
17,000 Gal. Bituminous Prime Coat Material - .50 50
100 Ton Prime Coal A^_eregate IOn IOO
Agenda for VB Meeting 3-24-98 6
and at a cost not to exceed $532, 340.59 from the MFT
Fund.
(Sufficient funds have been previously
appropriated through resolution and are available for
this purpose.
(Reports from the Purchasing Agent and the
Director of Public Works, recommending approval, are
attached. )
J) Consideration to award a purchase contract to HTE,
Inc. of Orlando, FL, for the purchase of AS/400
hardware upgrades, financial software applications and
professional implementation services needed to attain
year 2000 compliance in an amount not to exceed
$165, 794 . 60 from the FY 1999 budget.
(These upgrades were included in the Finance
Department proposed 1999 budget. Although the 1999
budget is not yet formally adopted by the Village
Board, approving the request prior to March 31 will
enable the Village to save $5, 975, which is equivalent
to 5s of the software licensing fees. Waiting until
after April 1 to contract with HTE will increase the
total amount needed to $172, 769. 60.
(The upgrades under consideration would replace
existing Village financial software that is currently
not covered by our maintenance agreement.
Furthermore, the new software would be year 2000
compliant as compared to the existing software which
was purchased in 1989. After Village Staff surveyed
other communities, reviewed other software options and
attended an on-site demonstration, the HTE software
was determined to be the_,superior choice.
(A report from the Director of Finance,
recommending approval, is attached. )
K) Consideration to award a professional services
contract to the lowest responsive and responsible
guoter, Layne-Western Company, Aurora, IL for the
inspection of Well #6, 1751 Greenleaf Avenue, on a _
time and materials basis not to exceed $30, 000.
(The Public Works Department solicited formal
quotes from qualified companies to provide
inspectional services on Well #6. Layne-Western
Company submitted the only qualified quote for the
project. Layne-Western performed the original drill
work and has provided necessary contractual work on
Agenda for VB Meeting 3-24-98 7
Well #6 for the past several years. Based on their
experience and past working relationship with the
Village, the Public Works Department recommends
approval of the contract. The Well functions as an
emergency supply of water in the event of an
unforeseen disruption of Lake Michigan water.
(Inspection of Well #6 is necessary to determine
why it is no longer producing water. In order to
assess the cause of the problem, the well equipment
must be pulled to determine the extent of necessary
repairs. The estimated cost of the inspection is
$26, 080; however, the recommended contract includes a
15% contingency fund. After completing the inspection
and determining the cause of the problem, the Public
Works Department will assess whether Well #6 should be
repaired or abandoned, depending on the cost estimate.
(A report from the Director of Public Works,
recommending approval, is attached. )
L) Consideration to adopt RESOLUTION NO. 12-98 (attached)
determining the appropriateness for Class 6(B) status
pursuant to the Cook County Real Property
Classification Ordinance as amended January 1, 1996
for the building located at 1495 Tonne Road.
(Tasty Catering has purchased the building iat
1495 Tonne Road and plans to renovate the 5, 000 square
foot site for use in conjunction with their catering
business.
(The tax incentive allows a property tax assessed
valuation reduction from 36% to 160 of the fair market
value for an eight-year period. The class 6 (B) status
applies to the renovation of the existing building.
In addition, the building has been vacant for over
two-years.
(An additional (3) jobs will be created as a
result of this expansion. The estimated cost of
renovation is $312, 000.
(A report -from the Economic Development Officer,
recommending approval, and a letter from the
petitioner's representative requesting 6 (B) status,
are attached. )
M) consideration to adopt RESOLUTION No. 13-98 (attached)
determining the appropriateness for Class 6 (B) status
pursuant to the cook County Real Property
Classification Ordinance as awarded January 1, 1995
for the building located at 1595 Oakton Street.
o0 0 •
Agenda for VB Meeting 3-24-98 8
(Acme Finishing Company, Inc. , plans to construct
a 50, 000 square foot addition to their existing
manufacturing plant at 1595 Oakton Street.
(The tax incentive allows a property tax assessed
valuation reduction from 36o to 16% of the fair market
value for an eight-year period. The class 6 (B) status
applies to the construction of this addition.
(An additional fifty-four (54) new jobs will be
created as a result of this expansion. The estimated
cost of construction is $1.9 million.
(A report from the Economic Development Officer,
recommending approval, and a letter from the
petitioner requesting 6 (B) status, are attached. )
N) Consideration to adopt ORDINANCE NO. 2621 (attached)
amending Section 6-4-3-1 of the village Code, one and
two-way stop intersections, by adding Charlela Lane at
Huntington Drive.
(The Huntington Chase Homeowners Association
requested a review of traffic control in their
subdivision. Upon review of their request by the
Police Department, it was determined that a stop sign
was warranted at the intersection of Charlela Lane and
Huntington Drive.
(A report from the Traffic Division of the Police
Department, recommending approval, is attached. )
7. REGULAR AGENDA
None
BOARDS AND COMMISSTONS ..
B. CAPITAL rMPROVEMFNTS COMMITTEE - Trustee Feichter
a. Landmeier Public Works Noise Reduction Plan
b. Sidewalk/Street. Light Improvements
C. Undergrounding of Electrical Lines
d. Cosman Road Asphalt Path
9. _IUDICTARY PLANNING AND ZONING COMMITTEE - Trustee Lissner
a. Wireless 9-1-1 Surcharge
b. Trick-Or-Treat Hours
C. Taxi Cab Licensing Procedures
d. Animal Noise Nuisance
e. Massage Parlor Ordinance
Agenda for V Meeting 3-24-98 9
10. PERSONNEL COMMITTEE - Trustee Petri
a. Communication
b. Wellness Program
C. Insurance Premiums
d. Village organizations
11. RECYCLING & WASTE OMMrTT - Trustee Czarnik
a. Scavenger Licenses
12. INFORMATION COMMITTEE - Trustee Dill
a. Arlington Heights Road Construction
b. 9-1-1 Wireless Service
c. Cable TV System Upgrade
13 . INDUSTRIAL/COMMERCIAL
REVITALIZATION COMMISSION - Trustees Lissner/Petri
14 . YOUTH COMMISSION - Trustee Prochno
a. Student Survey
15. PARADE COMMISSION - Trustee Czarnik
16. PLAN COMI71SSION - Village Manager Parrin
a. Cellular One Antenna Requests - West Side Water Tower &
Lions Park(PH 10-1-97)
b. Nextel Antenna Request - West Side Water Tower (PH 11-19-
97)
C. Sprint PCS Antenna Requests - West Side Water Tower & 1060
Oakton (PH 12-3-97)
d. ABMC Annexation & Rezoning (PH 1-7-98)
e. Sprint PCS Antenna Request - Lions Park (PH 3-4-98)
17. ZONING BOARD OF APPEALS - Village Manager Parrin
a. 711 Penrith Avenue - Variation for installation of 3 season
enclosure to replace an existing porch (PH 3-12-98)
b. E. H. McNichols - 1951 Lively Boulevard - Parking variation
(PH 3-12-98)
C. 1735 Gibson Drive-- Variation from side & rear property line
restrictions for installation of a fence. (PH 3-19-98)
18. REPORTS OF OTHER BOARDS COMMISSIONS & COMMITTEES
a. Cable Television Committee - Trustees Petri/Lissner
b. Community Service Board - Trustee Czarnik
C. Liquor Commission - President Johnson
d. Camelot Committee - President Johnson
19. ORDINANCES RESOLUTIONS AND COMMUNICATIONS - Village Clerk
Agenda for
M•ting 3-24-98 • 10
20. UNFINISHED BUSINESS -
a. Pending Action By Village Board
1 . At the 1-13-98 Village Board meeting, action was deferred
on a motion to reouire Alexian Brothers Medical Center to
landscape the temporary construction trailer at 955
Beisner Road, and to require the installation of a board
on board fence to replace an existing chain link fence.
The Village Board will review this issue again at the
April 28, 1998 Village Board meeting.
b. Pending Action by Villaae Attorney
None
21. REPORT FROM VILLAGE MANAGER
22. NEW BUSINESS
23 . ADJOURNMENT
In compliance with the Americans with Disabilities Act and
other applicable Federal and State laws, the meeting will be
accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk,
preferably no later than five days before the meeting.
C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno,
Parrin, Rummel, Niehaus, Korn, Boffice, Cech, Engelbrecht
Ingebrigtsen, MacArthur, Smith (2) , Knickerbocker