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HomeMy WebLinkAboutAGENDA - 04/14/1998 - VILLAGE BOARD AGENDA Next ORD: 2625 (2635) Next RES. 14-98 (16-98) Recess: 9 P.M. AGENDA Regular Village Board Meeting April 14, 1998 Elk .Grove Village 1 . Call to Order 2. Invocation (Rev. David F. Stein, Evangelical Lutheran Church of the Holy Spirit) 3. Approval of Minutes of March 24, 1998 4. President and Board of Trustees' Report 5. Accounts Payable Warrant: April 14, 1998 - 6. CONSENT AGENDA A) Consideration of a request (attached) from Alexian Brothers Medical Center to waive the $100 business license fee and $15 sign inspection fee for their Auxiliary Thrift Shop. (It has been past practice of the Village Board to waive the business license and sign inspection fees for not-for-profit agencies. (A report from the Director of Finance, recommending approval, is attached. ) B) Consideration of a request (attached) from the Elk Grove Park District to waive engineering and building permit fees for construction of a funhouse water playground at Rainbow Falls Park in the amount of $6, 430. (It has been the past practice of the Village Board to waive permit fees for other governmental agencies. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) C) Consideration to authorize a public hearing before the Plan Commission for a petition filed by AT&T Wireless Services, Inc. , to allow the construction of an unmanned telecommunications facility on top of the Alexian Brothers Medical Center (ABMC) , 800 Biesterfield Road. Agenda for VB Meeting 4-14-98 2 (AT&T previously approached the Village Board with a similar request to construct a monopole structure on Village property located at 100 Biesterfield Road (Fire Station #7) . However, prior to submitting their petition, AT&T was directed to research the possibility of placing their antennas at other locations due to aesthetic concerns related to the development of the Elk Grove Town Center. According to the Zoning Ordinance, a special use permit is required for this request. (Staff has reviewed the subject petition and has no major objections to the proposed facility. A public hearing will be scheduled in accordance with the Plan Commission's schedule. (A report from the Assistant to the Village Manager, recommending approval, is attached. ) D) Consideration of a request (attached) from Village Cycle Sport, 63 Park `N' Shop Lane, to hold a temporary outdoor sale from Friday, April 17, through Sunday, April 19, 1998. (According to the Village's Zoning Ordinance, outdoor retail sales are prohibited except on a temporary basis. Therefore, Village Board approval of any outdoor sale is required. (The proposed event will include a 20' x 30' tent which would use approximately 7 parking spaces. The Department of Engineering & Community Development has reviewed this request and does not anticipate any negative impact on traffic and neighboring businesses. A similar event has been held by Village Cycle Sport for each of the last four years without incident. (A report from the Director of Engineering & - Community Development, recommending approval, is attached. ) E) Consideration of the following: • to increase the Public Works Capital Projects Fund for Fiscal Year 1998/99 from $50, 000 to $100, 000; and • to award a professional service contract to the lowest responsive and responsible bidder, Safeway Tuckpointing Company, Des Plaines, IL, for the restoration of masonry in various areas of the Agenda for VB Meeting 4-14-98 3 Municipal Complex in an amount not to exceed $99, 990. 00. (The Public Works Department, along with Structural Technology, Inc. , the Village's engineering consultant, has reviewed the bids and the qualifications of the contractors. The masonry project was rebudgeted in Fiscal Year 1998/99 in the amount of $50, 000 prior to the bids being let. The deterioration of the numerous bricks and the labor intensive work that is required for brick replacement substantially increased the cost of the project, therefore, causing a need to increase the budget accordingly. (The scope of work will include removal of brick cap on planter blocks with limestone cap, replacement of waterproof liners and installation of vertical control joints on the building. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached. ) F) Consideration to award a professional service contract to HTE, Inc. , Lake Mary, FL, - for technical assistance with implementing new AS 400 software, training for the new utility billing software, and reimbursement of travel expenses in an amount not to exceed $48, 700 from the FY 1999 budget. (The HTE applications currently utilized by the Village include the Payroll, Utility Billing, Business Licensing, and Land management packages. These packages were originally purchased in 1991, and last upgraded in 1995. Like, most software vendors, since that time, HTE has taken steps to address the year 2000 issues within its various software applications. (The majority of the funds requested reflect the cost of upgrading our existing applications to be year 2000 compliant. Although the cost of additional features available in new releases of HTE's software is typically included in their annual maintenance fees, our ability to ' "upgrade" or apply the latest version of their packages has been limited by the number of custom modifications previously made to applications to meet specific needs of the Village. The new features provided by these upgrades will reduce the number of custom modifications required, and thereby reduce the size and cost of future upgrade efforts. _ e e Agenda for VB Meeting 4-14-98 4 (A report from the Director of Finance, recommending approval, is attached. ) G) Consideration to award a contract to the lowest responsive and responsible bidder, Greco Contractors, Inc. , Des Plaines, IL to haul and dispose of non-toxic debris in an amount not to exceed $70, 000. (Due to the large volume of debris collected by street sweeping, ditch cleaning, and other general operations, an outside contractor is needed to remove debris from storage locations at the Diesterfield and Landmeier Public Works facilities as well as the Dierking Terrace facility. (Sufficient funds are budgeted and available for this expense. Greco's bid price of $7. 00 per cubic yard of debris is the lowest bid price the Village has received for this hauling service. (Reports from the Director of Finance and Public Works Director, recommending approval, are attached. ) H) Consideration of the following: • to approve a donation of $10, 000 to the Elk Grove Rotary Club for the 1998 Rotaryfest. • to approve a request from the Rotary Club of Elk Grove Village to waive fees and licenses incidental to the 1998 Rotaryfest in a total amount of $2, 740; and • to grant variations required to permit the usage of portable signage related to Rotaryfest (The Rotary Club has made similar requests in previous years. The fees requested to be waived are Class D Liquor License ($2, 000) , Carnival License ($500) , Food Service License ($100) , and Fire Hydrant Deposit and connection ($140) . (The Rotary Club may have the need to post identification signs ' at various locations in the Village for advertisement and directional purposes. The signs would be 4 feet by 8 feet if used, and require variations from the Village's sign ordinance. (The Rotary Club is also seeking assistance from the Village through the provision of street sweeping services of the Rotaryfest parking lots. This will be administered by the Department of Public Works. Agenda for VB Meeting 4-14-98 5 (This issue was previously discussed at the March 24, 1998 Committee of the Whole meeting. ) I) Consideration to concur with the Village Manager's prior authorization to allow Firefighters William Elliott, Ronald Naida, Belinda Sindelar and Kevin Nejedlo to attend paramedic training at Northwest Community Hospital, Arlington Heights, IL from April 6, 1998 through January 1999 at a total cost not to exceed $8, 268. (Prior authorization was required to allow the firefighters to start the class on time. This is the only training class scheduled for paramedics in 1998. (The Firefighters will attend a fourteen-week classroom session, three weeks of clinical work in area hospital emergency rooms, and 14 weeks of a field internship. After all sessions are completed, the Firefighters will have a five-day review session in preparation for the Illinois State examination in late January 1999. (Sufficient funds are included in the FY 1998-99 budget for this expense. ) J) Consideration to adopt the following Budgets for the FY 1998-99. General $ 25, 225, 109 Civil Defense 46, 048 Water & Sewer 8, 699, 102 Recycling/Municipal 1, 039, 584 Waste Systems Asset Seizure 108, 075 Motor Fuel Tax 1, 118, 960 Municipal Purpose 0 Capital Projects 5, 495, 896 Capital Replacement 754,210 Industrial/Commercial 7, 327, 050 Revitalization Grove Shopping Center 700, 000 Redevelopment Fund Foreign Fire Insurance Fund 161 . 520 $ 50, 675, 554 (The above amounts include . wage and salary adjustments for FY 1998-1999. (The FY General Fund Budget represents a 5. 3% increase over the current fiscal year, not including carryover items from the FY 1997-98 budget. Agenda for VB Meeting 4-14-98 6 (A report from the Director of Finance was previously distributed. ) K) Consideration to adopt RESOLUTION NO. 14-98 (attached) amending the Accounting and Financial Reporting Method for the Section 457 Deferred Compensation Plan of the Village of Elk Grove Village in accordance with the Internal Revenue Code and Governmental Accounting Standards Board Statement No. 32. (A deferred compensation plan administered by the International City Management Association (ICMA) was established in 1980 for all Village employees in accordance with the provisions of Section 457 of the Internal Revenue Code. Accounting and financial reporting requirements for Section 457 plans are governed by the Governmental Accounting Standards Board (GASB) . (Recent legislative changes modified Section 457 requiring employers to establish a trust or similar arrangement to hold assets of deferred compensation plans for the exclusive benefit of plan participants and their beneficiaries. These revisions also required GASB to change the reporting standards for Section 457 Plan assets. New plans must comply with this provision immediately while existing plans have until January 1, 1999 to comply. By approving this Resolution now, the Finance Department can incorporate the change in the fiscal year 1998 financial reports. (A report from the Director of Finance, recommending approval, is attached. ) L) Consideration to adopt RESOLUTION NO. 15-98 (attached) authorizing Village officials to sign a work permit from the Illinois Department of Transportation (I-DOT) for work performed by the Village or Village contractors in State-owned rights-of-way. (The State of Illinois requires municipalities to adopt such a resolution prior to work being performed in state rights-of-way, including emergency work on broken water mains and sanitary sewers. (The State of Illinois asks municipalities to adopt this resolution every other year rather than every year. The resolution is acceptable to the State in lieu of a Surety Bond.) Agenda for VE Meeting 4-14-98 7 M) Consideration to adopt ORDINANCE NO. 2625 (attached) temporarily amending the Fire Department/Paramedic Personnel of the Village of Elk Grove Village. (This ordinance increases the authorized number of paramedic positions within the Fire Department from 42 to 46 in order to accommodate 4 firefighters that are nearing paramedic certification. This increase is necessary to maintain the existing firefighter/paramedic positions on a temporary basis while the overall issue of paramedic strength is being evaluated. N) Consideration to adopt ORDINANCE NO. 2626 (attached) , amending Title 3, Chapter 3, Section 3-3-6: Classification of Licenses of the Village Code of the Village of Elk Grove Village (Liquor) . (This ordinance establishes a Class "AAA" Liquor License to be issued to hotels who have locked storage cabinets of liquor in the guest rooms. Keys for the cabinets would be given only to a guest 21 years of age or older at the time of registration. The license fee would be set at $1, 000. 00. (A report from the Village Clerk recommending approval, is attached. ) O) Consideration of the following items with an effective date of April 20, 1998: • To authorize a 3. 0% value increase to non-Union Step-Pay Plan positions; • To authorize a 3. 0% value increase to Specific Rate Pay Plan positions; • To authorize a O% to 4% increase for Merit Salary personnel based on individual performance, including a merit pool of $163, 545 for Merit Salary personnel, based on individual performance; • To authorize a Range Movement Pool of $30, 665 for Merit Salary personnel with range movements of 0% to 2% for Merit employees, funded at a rate of 0. 75% of Merit salaries; Agenda for VB. Meeting 4-14-98 8 • To maintain the non-Union Merit Employee Management Enhancement Program to consist of payments of $450, $550, $625, and $700, for Groups I through IV, respectively, on November 1 of 1998 and $1, 000 payment to Group V employees, effective May 1, 1998; • To increase the Longevity Program for full-time, non-union General Step Pay Plan employees by $50 at each level of service on November 1, 1998 in accordance with the following schedule: 10 yrs. to 15 yrs, service $200 16 yrs. to 19 yrs, service $300 20 yrs. plus service $400 • To adopt ordinance No. 2627 (attached) amending the classification and salary plans; the classification plan; and the salary range for Merit-Pay Plan positions and the Step-Pay Plan Rates for General Step-Pay Plan positions of the Municipal Code; • To adopt Ordinance No. 2628 (attached) amending wages for Residential Water Meter Readers; • To adopt Ordinance No. 2629 (attached) amending the wage rates for School Crossing Guards; • To adopt Ordinance No. 2630 (attached) amending the hourly rates for custodial personnel; • To adopt Ordinance No. 2631 (attached) amending the hourly rate for Summer employees; • To adopt Ordinance No. 2632 (attached) maintaining the hourly rates for Village Interns. (Copies of Ordinances No. 2627 through 2632 were previously distributed. CONSENT AGENDA ADDENDUM to Regular Village Board Agenda _ of April 14, 1998 8:00 P.M. 6. CONSENT AGENDA (continued) R) Consideration of the following Health Care items to be effective May 1, 1998 through April 30, 1999: • To authorize the Village Manager to enter into a contract with HMO Illinois to provide 1970 Medical benefits at the following monthly rates: Monthly Premium Employee Only $184 . 70 Employee with One Dependent 356. 08 Employee with Two Plus Dependents. 548. 47 • To authorize the Village Manager to enter into a contract with First Commonwealth Dental HMO to provide HMO Dental benefits at the following monthly rates: Monthly Premium Employee Only 19.18 Employee with One Dependent 35. 64 Employee with Two Plus Dependents 53. 14 • To renew an agreement with Gallagher Bassett to administer the Village's Self-Insured Medical and - Dental Plans at a cost of $17. 25 per participant per month for medical claims, and $5. 92 per participant per month for dental claims; (These monthly rates represent a decrease of 9.2% for medical claims administration and 11 .20 for dental claims administration. ) • To renew a contract with Lloyds of London to provide Specific Stop Loss Re-Insurance coverage at a cost not to exceed $280, 389. ; • To renew a contract with Lloyds of London to provide Aggregate Stop Loss Re-Insurance coverage at a cost not to exceed $19, 215. i � Addendum 4/14/9 8 • 2 a" • To renew a contract with Arthur Gallagher and Co. for consulting services at a cost of $5, 000. • To renew a contract with Cost Care Consultation Services through Gallagher Bassett at a cost of $5.25 per participant per month ; and • To renew the Flex Spending Plan administered by Gallagher Bassett at a cost of $5. 45 per participant per month; and • To establish the monthly premium rates for the Village Self-Insured Medical and Dental Plans as follows: Monthly Medical Premium Employee Only $227. 78 Employee with One Dependent 478. 34 Employee with Two Plus Dependents 520. 44 Dental Employee Only 33 . 66 Employee with One Dependent - 70. 68 Employee with Two Plus Dependents 88. 61 C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Niehaus, Korn, Boffice, Cech, Engelbrecht Ingebrigtsen, MacArthur, Smith (2) , Knickerbocker