HomeMy WebLinkAboutAGENDA - 04/28/1998 - VILLAGE BOARD AGENDA Next ORD: 2637 (2638)
Next RES. 16-98 (16-98)
Recess: 9 P.M.
AGENDA
Regular Village Board Meeting
April 28, 1998
Elk Grove Village
1 . Call to Order
2. Invocation (Rev. Rodney L. Pickett, Pastor, Wesleyan
Community Church)
3. Approval of Minutes of April 14, 1998
4. President and Board of Trustees' Report
5. Accounts Payable Warrant: April 28, 1998
6. CONSENT AGENDA
A) Consideration of a request (attached) from Township
High School District 214 to waive the 1998-1999
vehicle sticker fees for three (3) passenger vehicles,
one (1) class D vehicle and one (1) Class F vehicle,
in the amount of $190.
(The total amount of fees to be waived amounts to
$190 ($20/passenger vehicles and $65 for Class D and F
vehicles) . It has been the past practice of the
Village Board to waive vehicle license fees for other
governmental agencies. A report from the Director
of Finance, recommending approval, is attached. )
B) Consideration of a request from School District 59
(attached) to waive the 1998 annual alarm license fee
for their Lively Storage facility in the amount of
$25. 00.
(It has been the past practice of the Village
Board to waive the alarm license fee for other
governmental agencies. A report from the Director of
Finance, recommending approval, is attached. )
C) Consideration of a request (attached) from Momentum
IMC, on behalf of the Elk Grove Super Kmart, to host a
"Kids Against Drugs Race" in their parking lot at 600
Meacham Road on July 18 and 19, 1998.
(Super Kmart is requesting permission to hold a
"Kids Against Drugs Race" in their parking lot on July
Agenda for VB Meeting 4-28-98 2
18 from 9: 00 a.m. to 6: 00 p.m. , and on July 19, from
12:00 p.m. to 6: 00 p.m. This event will consist of
children ages 7 through 13 racing around a track on
motorized lawn tractors at maximum speeds of up to 5
miles per hour. For each child that participates, the
Kmart Corporation will donate $5. 00 toward local
organizations that fight drug abuse.
(The Department of Engineering and Community
Development has reviewed this request and anticipates
no complications with zoning regulations and no
negative impact on the surrounding residential area.
Momentum IMC is operating similar events across the
country for Kmart and is fully insured.
(A report from the Assistant to the village
Manager, recommending approval, is attached. )
D) Consideration to authorize the payment of $12,202 to
the Northwest Municipal Conference for FY 1998-99
dues.
(The Village has been a member of the Northwest
Municipal Conference (NWMC) since 1961 . The Northwest
Municipal Conference is comprised of 35 municipalities
and 5 townships with a combined population of over 1
million. It provides services on a regional basis,
including joint purchasing, legislative overviews,
training and education, and many other services.
(Dues are based on a $0.365 per capita rate.
This amount is identical to the FY 1997-98 dues.
(Sufficient funds are budgeted for this purpose
in the FY 1998-99 budget. )
E) Consideration to renew a professional services
contract with HTE, Inc. , Lake Mary FL for the
maintenance, support, and service of the payroll,
utility billing, occupational licenses, and cash
receipt software packages on the AS/400, for a total
cost not to exceed $11, 980 for FY 1998-99.
(The maintenance service includes upgrades to
each software system and unlimited phone support. HTE
has provided this service to the Village for the last
7 years.
(A report from the Director of Finance,
recommending approval, is attached. )
Agenda for VB Meeting 4-28-98 3
F) Consideration to renew a professional service contract
to Just Networks, Inc. , to provide computer network
implementation and support services on an annual basis
from May 1, 1998 through April 30, 1999, in an amount
not to exceed $82, 875.
(The amount requested provides support from Just
Networks on an average of two days per week, 52 weeks
per year, at an hourly rate of $106.25. Although the
new hourly rate reflects a $11 .25 increase over the
current $95/hr. rate, this is the first increase
incurred in the past two years. Two days per week is
the amount the Village has used Just Networks'
services on average during the current fiscal year. It
is anticipated that the same time commitment will be
required in the coming fiscal year to adequately
support and maintain the Village's wide area and (5)
local area networks.
(Sufficient funds are budgeted and available for
this expense.
(A report from the Director of Finance,
recommending approval, is attached.
G) Consideration to concur with the Assistant Village
Manager's previous authorization to allow Police
Officers John Suarez and Michael Garrison to attend
the "Police Motorcycle Operator Training &
Certification" training program hosted by the Fort
Wayne Police Department in conjunction with Harley
Davidson Motorcycles, Fort Wayne, Indiana from May 2
through May 9, 1998 at a cost not to exceed $2, 518. 35 -
from the FY 1998-99 budget. --
(This training program provides motorcycle
instruction and education on the special problems
encountered in police motorcycling. Advance
authorization was necessary to meet the registration
deadline. Sufficient funds are budgeted and available
for this expense. )
H) Consideration to award a purchase contract to the
lowest responsive and responsible bidder,
Finkbiner Equipment, Burr Ridge, Illinois for the
purchase of one (1) Hypac Asphalt Roller & Contrail
Trailer at a total contract not to exceed $24, 950,
including the trade-in of a static roller for $7, 050.
Agenda for VB Melling 4-28-98 • 4
(Bid specifications were provided to eight (8)
potential bidders of which four (4) responded. Upon
review it was determined that Finkbiner Equipment
submitted the lowest responsive and responsible bid.
In addition, the Village will trade-in one 1979 Gallon
Dual-Drum Static Roller at a value of $7, 050 for a
total cost of $24, 950.
(Reports from Director of Public Works and
Purchasing Agent, recommending approval, are
attached. )
I) Consideration to award a professional service contract
to the lowest responsive and responsible bidder, HBK
Water Meter Services, Inc. , Arlington Heights,
Illinois for the water meter readings for the
Village's industrial/commercial accounts for the
period May 1, 1998 through April 30, 1999 at a total
contract not to exceed $14, 000.
(HBK is the firm currently under contract with
the Village since November 1997. The contract is
based on unit prices to read 2,200 inside and outside
meters, and the cost for postcard readings during the
next fiscal year.
(The Public works Department has been satisfied
with HBK's degree of service that has been provided
during the six-month trial period. In addition, by
continuing to outsource the meter reading services,
the proposed costs remain significantly lower than
having Village personnel perform the work.
(Reports from the Director of Public Works and
the Purchasing Agent, recommending approval, are
attached. )
J) Consideration to award a service contract to the
lowest responsive and responsible bidder, R. Ascencio
Landscape Company, Elgin, IL for parkway sod
restoration at a unit price of. $4. 00 per square yard
with a total contract amount not to exceed $16, 000.
(The FY 1998-99 budget contains funds for a
private contractor to perform parkway sod restoration
throughout the Village. Notice was provided to (23)
bidders, of which (5) responded. Upon review of the
bids submitted, it was determined that R. Ascencio
Landscape Company had submitted the lowest responsive
and responsible bid for complete site work which
includes installation of sod as well as gravel and
black soil .
Agenda for VB Meeting 4-28-98 5
(By awarding this contract, the Village will be
able to use R. Ascencio Landscape Company for sod
restoration work on an as needed basis, thereby
freeing up Public Works employees for other duties
when necessary.
(Reports from the Director of Finance and
Director of Public Works, recommending approval, are
attached. )
K) Consideration to extend a maintenance and time-and-
materials contract to the lowest responsive and
responsible bidder, Lyons/Pinner Electric Companies,
Lyons, SL for the maintenance of Village-owned traffic
signals and overhead lights in an amount not to exceed
$29, 121 . 42 for the period of May 1, 1998 through April
30, 1999.
(This contract was originally bid and awarded for
the period June 1, 1997 through April 30, 1998 with
the option to renew annually up to two additional one-
year periods. The Village now has the option to
extend this contract for the first renewal period.
(The contract will provide traffic signal
maintenance to eight (8) Village-owned traffic signals
and ninety-two overhead lights. In addition, the
contract includes fixed labor and materials costs for
a time-and-materials contract. The time-and-materials
contract will be utilized for repairs and service to
the Village's traffic signal pre-emption system which
was also installed by Lyons/Pinner.
(Reports from the Director of Public Works and
Purchasing Agent, recommending approval, are
attached. )
L) Consideration of the following item with an effective
date of April 20, 1998:
to authorize the assignment of an annual salary of
$105, 000 for the Village Manager, and a one-time
$2, 000 merit award.
M) Consideration to award a service contract to Bartlett
Heating and Air Conditioning, Wheeling, TL for the
annual maintenance of Village-owned heating,
ventilation, and air conditioning units at a total
cost not to exceed $32, 520. 39.
(The existing contract with Bartlett Heating and
Air Conditioning will expire on April 30, 1998. This
Agenda for VB Me•ng 4-28-98 • 6
contract was originally bid for a one-year period from
May 1, 1994 to April 30, 1995 with the option to renew
annually up to four additional one-year periods. Over
the past four years, Bartlett has provided excellent
service in maintaining the HVAC units at Village Hall,
666 Landmeier, 1635 Biesterfield, Fire Administration
Building, and Fire Stations #7, #8, #9, and #10.
(This contract will cover the same buildings as
last year. The contract amount represents a 3s
increase over last year.
(Reports from the Director of Finance and
Director of Public Works, recommending approval, are
attached. )
N) Consideration of the following:
• to waive the formal bidding process;
• to increase the current contract with Kale
Uniforms for Fiscal Year `97- '98 in the amount of
$6, 000 for a total contract amount of $33, 000,
and,
• to award a blanket purchase contract to Kale
Uniforms, Inc. , Chicago, IL, for Police
Department uniforms for the period May 1, 1998
through April 30, 1999 in an amount not to exceed
$30, 500.
(Kale Uniforms has provided quality uniforms in
the past and is the only known source available at
this time for Police Department uniforms. Past
attempts to locate alternative sources for these
uniforms have proven ineffective.
(The contract includes the purchase and/or
replacement of uniforms and accessories on an as
needed basis. The increase to the current contract is
necessary due to the hiring of four new officers and
promotion of three existing officers to new positions.
(Reports from the Director of Finance and Chief
of Police, recommending approval, are attached. )
O) Consideration of the following item with an effective
date of April 20, 1998:
• to authorize the assignment of an annual salary
of $100, 000 for the Village Attorney, and a one-
time $2, 000 merit award.
Agenda for VB Meeting 4-28-98 7
P) Consideration of the following:
• to increase the FY 1998-99 Capital Project Fund
Budget in the amount of $389, 226 for the Oakton
Street Fire Station/Salt Storage Dome for the
purposes of construction, professional fees and
a 5o contingency fund; and
• to award the following professional design,
mechanical, electrical, plumbing and construction
management contracts for the Oakton Street Fire
Station and Salt Storage Dome to the lowest
responsive and responsive bidders as determined
by the Village's consultant, Blank, Wesselink &
Cook (BWC) , for a total cost for construction in
an amount not to exceed $2, 448, 120:
• to MCM Associates, Inc. , Glenview, IL for
general construction and site work in an
amount not to exceed $1, 729, 000;
• to Rush Mechanical Contractors, Lockport,
IL for mechanical contract work in an
amount not to exceed $139, 700;
• to Argo Electrical, Chicago, IL for
electrical contract work in an amount not
to exceed $234, 500;
• to Bert C. _ Young & Sons Corporation,
Bellwood, IL for plumbing contract work in
an amount not to exceed $195, 970; and
• to Bulk Storage Inc. , Beecher, IL for
construction of a salt storage dome in an
amount not to exceed $148, 950
(This item was discussed at the April 15, 1998
Capital Improvements Committee meeting and is
scheduled for discussion by the Village Board at the
April 28, 1998 Committee of the Whole meeting.
(A report from the Fire Chief, recommending
approval, is attached. )
Agenda for VB Meeting 4-28-98 ® 8
Q) Consideration of the following:
• to approve the Liability Insurance Premiums for
FY 1998-99, submitted by Arthur J. Gallagher &
Company, at a premium level as determined for the
following coverage:
FY 2999
Worker's Compensation Excess $ 27, 311
General Liability Package 228, 975
Includes:
Auto
Building/Contents
EMT/Paramedic Liability
Public Officials' Liability
Police Professional Liability
Boiler & Machinery 11, 167
Federal Flood Coverage 7, 876
Excess Liability (HELP) 75, 404
Community Nurse/Clinics 6, 198
Fiduciary Liability-Pension Funds 5, 000
Underground Storage Tanks 3, 224
Public Official Bond (1997-2001) -0-
$365, 155
and,
• to award a professional service contract to
Gallagher Bassett for the administration of the
Village's self-insurance liability plan in an
amount not to exceed $54, 725.
(This year's premium renewal represents the same
limits and deductibles that were negotiated last year.
The insurance premiums for FY 1998- '99 represent a
decrease of 5. 70 or $21, 870 from last year due to a
favorable market and the Village's experience.
(The contract with Gallagher Bassett to
administer our self-insured liability program
represents a 3 . 8e increase over the previous year
(from $52, 741) to $54, 725) . This increase is due to
increased labor costs and the anticipated number of
claims and types of claims to be handled during the
Agenda for VB Meeting 4-28-98 • 9
fiscal year. Over the past year, Gallagher saved the
Village $19, 773 through subrogation.
(Sufficient funds have been budgeted and are
available for this expense_
(A report from the Director of Finance,
recommending approval, is attached. )
R) Consideration to adopt ORDINANCE No. 2637 (attached)
amending the position classification and salary plan
of Elk Grove Village by authorizing the creation of
two (2) temporary firefighter positions.
(This ordinance will authorize temporary
firefighters position before two (2) vacancies
resulting from retirement. This action will permit
the Village to train and orient the new firefighters
in advance of the retirements occurring. This will
enable the Village to maintain maximum strength
without any temporary vacancies.
(When the existing firefighters retire, the
temporary positions will lapse. )
7. REGULAR AGENDA
A) Consideration of a request (attached) from Dominick's
Food Store for authorization of a temporary sign
package, including ten (10) banners totaling 1, 350
square feet, for a thirty (30) day period in
conjunction with their grand opening celebration
scheduled for May 12, 1998.
(In preparation for their Grand opening,
Dominicks has submitted _a temporary sign package for
consideration by the Village Board. The sign package
includes ten (10) banners, which will be attached to
the building columns and facade. The total area of
the banners amounts to 1, 350 square feet. In addition,
Dominicks will be posting flags and banners on the
parking lot light poles.
(In accordance with Section 7B-5-8: of the Zoning
Ordinance, all signage requests for the Elk Grove Town
Center must be submitted to the Engineering &
Community Development Department for review prior to
consideration by the Village Board. The temporary
signage will be limited to a thirty (30) day period
effective from the grand opening of the Dominick's
store.
Agenda for VB Meeting 4-28-98 • 10
(A report from the Director of Engineering &
Community Development is attached. )
E) Consideration of a request from Dominicks (attached)
for permission to conduct the outdoor sale of plants
in a 40-foot x 3-foot area on the sidewalk in front of
their building for the period of May 15 through June
19, 1998.
(In accordance with Section 7B-5-7 of the Zoning
Ordinance as it pertains to B-5 zoned uses, a special
permit may be issued for outdoor sales by the Village
subject to the request addressing various factors,
including aesthetic concerns, impact on neighboring
uses, and length of permit.
(Dominicks has addressed these concerns to the
satisfaction of the Engineering & Community
Development Department. The requested duration for
the permit is May 15 through June 19, which would
enable Dominicks to sell flowers through the spring
planting season.
(Engineering & Community Development has reviewed
Dominick's request and recommends approval . A report
from the Director of Engineering & Community
Development is attached. )
BOARDS AND COMMISSIONS
8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Feichter
a. Landmeier Public Works Noise Reduction Plan
b. Sidewalk/Street Light Improvements
C. Undergrounding of Electrical Lines
d. Cosman Road Asphalt Path
e. Oakton Street Fire Station
9. JUDICIARY PLANNING AND ZONING COMMITTEE - Trustee Lissner
a. Wireless 9-1-1 Surcharge
b. Trick-Or-Treat Hours
C. Taxi Cab Licensing Procedures
d. Animal Noise Nuisance
e. Massage Parlor Ordinance
10. PERSONNEL COMMITTEE - Trustee Petri
a. Communication
b. Wellness Program
11 . RECYCLLNC & WA TE COMMITTEE - Trustee Czarnik
Agenda for VS Me ing 4-28-98 II
a. Scavenger Licenses
12. INFORMATION COMMITTEE - Trustee Dill
a. Arlington Heights Road Construction
b. 9-1-1 Wireless Service
c. Cable TV System Upgrade
13 . INDUSTRIAL/COMMERCIAL
REVITALIZATION COMMISSION - Trustees Lissner/Petri
14. YOUTH COMMISSION - Trustee Prochno
a. Student Survey Results
b. Premier Dance
15. PARADE COMMISSION - Trustee Czarnik
16.- PLAN COMMISSION - Village Manager Parrin
a. Cellular One Antenna Requests - West Side Water Tower
(PH 10-1-97)
b. Nextel Antenna Request - West Side Water Tower (PH 11-19-
97)
C. Sprint PCS Antenna Requests - West Side Water Tower & 1060
oakton (PH 12-3-97)
d. ABMC Annexation & Rezoning (PH 1-7-98)
e. Citizens Banking Corporation Special Use (PH 4/15/98)
f. AT&T Wireless Antenna Request - ABMC (PH 5-6-98)
17. ZONING BOARD OF APPEALS - Village Manager Pa=in
a. 1735 Gibson Drive - Variation from side & rear property line
restrictions for installation of a fence: (PH 3-19-98)
18. REPORTS OF OTHER BOARDS COMMISSIONS & COMMITTEES
a. Cable Television Committee - Trustees Petri/Lissner
b. Community Service Board - Trustee Czarnik
C. Liquor Commission - President Johnson
d. Camelot Committee - President Johnson
19. ORDINANCES RESOLUTIONS AND COMMUNICATIONS - Village Clerk
20. UNFINISHED BUSINESS -
a. Pending Action By Village Board
1 . At the 1-13-98 Village Board meeting, action was deferred
on a motion to require Alexian Brothers Medical Center to
landscape the temporary construction trailer at 955
Beisner Road, and to require the installation of a board
on board fence to replace an existing chain link fence.
The Village Board will review this issue again at the
April 28, 1998 Village Board meeting.
Agenda for VB Meeting 4-28-98 12
21 . RZPORT FROM VILLAGE MANAGER
22. MZK_BLLSZNESS
23 . ADJOURNMENT
In compliance with the Americans with Disabilities Act and
other applicable Federal and State laws, the meeting will be
accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk,
preferably no later than five days before the meeting.
c: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri,
Prochno, Parrin, Rummel, Boffice, Cech, Tngebrigtsen,
Engelbrecht, MacArthur, Knickerbocker, Niehaus, Smith (2)