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HomeMy WebLinkAboutAGENDA - 05/12/1998 - VILLAGE BOARD AGENDA Next ORD: 2639 (2641) Next RES. 16-98 (16-98) Recess: 9 p.m. AGENDA Regular Village Board Meeting May 12 1998 Elk Grove Village 1. Call to Order 2. Invocation (Rev. Mark Clem, Pastor, Elk Grove Baptist Church) 3 . Approval of Minutes of April 28, 1998 4 . President and Board of Trustees' Report 5. Accounts Payable Warrants: April 30, 1998 and May 12, 1998 6. CONSENT AGENDA A) Consideration of a request (attached) from the Elk Grove Park District to waive vehicle license fees as follows: 3 Passenger vehicles @ $20 each $ 60 13 Class B vehicles @ $40 each 520 9 Class D, F. Vehicles @ $65 each 585 4 Class H, J, K Vehicles @ $90 each 360 3 Class L. N, P, Q vehicles @ $105 each - 315 $1, 840 B) Consideration to award a professional service contract to Integrated Technology Group (ITG) , Itasca, IL for the period from May 1, 1998 through April 30, 1999 to provide support of the Village's Information System,- activity ystemsactivity in an amount not to exceed $24, 000. (ITG provides the Village with professional services for the information systems activity including training, education, telephone support and planning assistance. ITG has provided these and other additional services to the Village for 6 years, and has served the Village well during that period. (The amount requested reflects the July 1997 revisions to the Village's professional services contract with ITG. These revisions call for the Village to compensate ITG in the amount of $2, 000 per month during fiscal year 1998-1999 for the services described above. ) (A report from the Director of Finance, recommending approval, is attached. ) Agenda for VB Meeting 5-12-98 2 C) Consideration of a request (attached) from the Greater O'Hare Association of Industry & Commerce (GOA) for payment of FY 1998-99 dues in the amount of $275. 00 (GOA represents 900 companies in the northwest suburban area and works to retain and attract new businesses in the greater O'Hare business community, including Elk Grove village. ) D) Consideration to award a purchase contract to the lowest responsive and responsible bidder, Prairie Materials, North Side Aggregate Division, Northbrook, Illinois for the purchase of 3, 550 tons of CA-6 Grade 9 gravel delivered at a unit cost of $9. 00 per ton at a total amount not to exceed $31, 950. (The gravel will be used to restore various construction sites involving water lines, storm sewers and inlets, and road restoration. This supply is sufficient for the 1998-99 fiscal year. (Reports from the Purchasing Agent and Director of Public Works, recommending approval, are attached. ) E) Consideration to award a purchase contract to Lampignano and Son Construction Company, Mount Prospect, IL, the lowest responsive and responsible bidder, for the removal and replacement of sidewalks, driveway aprons, curb and gutter under the 1998 Private Participation Concrete Replacement Program at a per unit cost not to exceed the following: FY 98199 Unit brit De5Crio ion Pri ing Sq. Ft. 5" PCC Sidewalk 2.00 - Sq. Ft. 8" PCC Sidewalk 2.13 Sq. Yd. 5" PCC Driveway Pavement 19.00 Sq. Yd. 8" PCC Driveway Pavement 19.25 Ln. Ft. Combination Concrete Curb 7.25 & Gutter (M) Ln. Ft. Combination Concrete Curb 7.40 & Gutter (B) Sq. Ft. Sidewalk Removal .45 Sq. Yd. Driveway Pavement 4.65 Removal Ln. Ft. Combination Curb & Gutter 2.25 Removal at a total cost not to exceed $74, 199, 00 Agenda for VB Meeting 5-12-98 3 (Bid notices were provided to twenty-five (25) potential bidders of which eleven (11) responded. Upon review, Lampignano and Son Construction Company was determined to have submitted the lowest responsive and responsible bid. (Approximately $38, 000 of the work is for the Village's portion; the remaining $36, 199 is for residents and businesses, and will be collected prior to commencement of the replacement work. (Reports from the Director of Public Works and Purchasing Agent, recommending approval, are attached. ) F) Consideration of the following: • to waive the formal bidding process; and • to renew a service contract with Chicago Communications Service, Inc. , to maintain Motorola radio and Mobile Data Terminals (KDT's) equipment for the Police, Fire and Public Works Departments in the total amount of $34,519.20_ (Chicago Communications has maintained the Village's radio contract since 1984, and has maintained the Motorola KDT equipment for Motorola directly. (The total cost is less than last fiscal year due to the three departments, along with Chicago Communications, performing a physical inventory of all equipment and deleting obsolete items. ) (Sufficient funds are budgeted and available for this expenditure. _(Reports from the Director of Finance, Fire Chief, Chief of Police, and Director of Public works, recommending approval, are attached.) G) Consideration to authorize the Community Service Coordinator to attend the 1998 Community Service conference in New Orleans, LA from June 26 through June 30, 1998 at a cost not to exceed $1,450. (Sufficient funds are budgeted for this expense. By registering now, the Village will receive and early registration discount. ) • • Agenda for VB Meeting 5-12-98 4 H) Consideration to increase the FY 1997-98 General Corporate Fund Budget in the amount of $480, 190. (Last year's budget needs to be increased to address necessary expenditures made by the Village prior to the close of the fiscal year. The General Fund increase is primarily attributable to approved cost increases for Dial-A-Ride Service, health insurance claims and increased wages as a result of the Fire Union contract awarded in November of 1997. (A report on this item was previously distributed. ) I) Consideration of the following: • To waive the formal bidding process; and, • To award a purchase contract to the lowest responsive and responsible proposer, Raymond Chevrolet and Oldsmobile, Antioch, II for the purchase of a 1998 Oldsmobile 98 LS for the Village Manager in the amount of $21, 092.51. (The Village solicited formal written quotations from 22 dealerships. Of those, 8 responded with competitive quotes or. the vehicle. Raymond Chevrolet and Oldsmobile provide the lowest price quotation. ) (The price of the vehicle includes a $1, 500 rebate. In addition, General Motors granted the Village an additional $500 credit from the purchase price if the vehicle was purchased off a dealer lot. ) (Sufficient funds are budgeted and available for this purchase. (A breakdown of the bid submitted is attached. ) J) Consideration to adopt ORDINANCE NO. 2639 amending Section 1-4-4-1B of the Municipal Code pertaining to the issuance of compliance tickets ("C" Tickets) . (The "C" Tickets are given by Police Officers for minor traffic violations and are meant to require offenders to pay small fines at the Police Information Center. However, included within the current ordinance are two sections related to vehicle registration and driver restrictions which are inconsistent with the "C" Ticket classification due to the mandatory court appearance associated with each offense. Therefore, the Police -Department, in Agenda for VB Meeting 5-12-98 5 conjunction with the Village Prosecutor, recommends an amendment to the Municipal Code to exclude these two items from the "C" Ticket classification. ) K) Consideration to adopt ORDINANCE No. 2640 (attached) amending Ordinance No. 2557 pertaining to the Mobil Oil property located at the northwest corner of Meacham and Nerge Roads by approving an amended site plan and providing conditions for the construction and continual maintenance of the building and property. (This item was previously discussed by the Village Board at the April 28, 1998, Committee of the Whole meeting. ) 7. REGULAR AGENDA A) Consideration of a request (attached) from LaSalle Bank, 70 Biesterfield Road, for a variation to the sign ordinance to permit the placement of a temporary 4' X 8' banner on their building for the month of June. This request exceeds the amount permitted by ordinance as follows: ITEM PROPOSED PERMITTED BY ORDINANCE VARIATION REOUEST Temporary banner Sign 4' x 12' (48'SgFC) Not In Biesterfield'/ To Permit Banner Banner Arlington Corridor in Biesterfield/ Arlington Corridor (The petitioner is requesting to install a promotional banner on their building which is located in the Biesterfield/Arlington Heights corridor. Temporary and banner signs, irrespective of their size, are prohibited within this area. (The Biesterfield/Arlington Heights Corridor was created by the President and Village Board in an effort to create a business zone that portrays a positive aesthetic image of Elk Grove and its business community. The Department of Engineering and Community Development has reviewed this request and recommends denial of the requested variation. (A report from the Director of Engineering and Community Development is attached. ) Agenda for VB Mee g 5-12-98 6 BOARDS AND CaMISSION 8. CAPITAL IMPROVEMENTS COMMTTTEE - Trustee Feichter a. Landmeier Public Works Noise Reduction Plan b. Sidewalk/Street Light Improvements C. Undergrounding of Electrical Lines d. Cosman Road Asphalt Path 9. JUDICIARY PLANNING AND ZONING COMMITTEE - Trustee Lissner a. Wireless 9-1-1 Surcharge b. Trick-Or-Treat Hours C. Taxi Cab Licensing Procedures d. Animal Noise Nuisance e. Massage Parlor Ordinance 10. PERSONNEL COMMITTEE - Trustee Petri a. Communication b. Wellness Program 11 . RECYCLING & WASTE COMMITTEE - Trustee Czarnik a. Scavenger Licenses 12. INFORMATION COMMITTEF, - Trustee Dill a. Cable TV System Upgrade b. FOIA Requests 13 . INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri 14 . YOUTH COMMISSION - Trustee Prochno a. Student Survey Results b. Premier Dance 15. PARADE COMMISSION - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Parrin a. Cellular One Antenna Requests - West Side Water Tower (PH 10-1-97) b. Nextel Antenna Request - West Side Water Tower (PH 11-19- 97) C. Sprint PCS Antenna Requests - West Side Water Tower & 1060 Oakton (PH 12-3-97) d. ABMC Annexation & Rezoning (PH 1-7-98) e. AT&T Wireless Antenna Request - ABMC (PH 5-6-98) 17. ZONING BOARD OF APPEALS - Village Manager Parrin a. 1735 Gibson Drive - Variation from side & rear property line restrictions for installation of a fence. (PH 3-19-98) Agenda for VB Meeting 5-12-98 _ 7 18. _RFPORM OF OTHER BOARDS. COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Community Service Board - Trustee Czarnik C. Liquor Commission - President Johnson d. Camelot Committee - President Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS - a. Pending Action By Village Board 1 . At the January 13, 1998 Village Board meeting, action was deferred on a motion to require Alexian Brothers Medical Center to landscape the temporary construction trailer at 955 Beisner Road, and to require the installation of a board on board fence to replace an existing chain link fence. The Village Board will review this issue again at the April 28, 1998 Village Board meeting. 2. At the April 28, 1998 Village Board meeting, action was deferred on a resident's request to modify a variation petition for 1735 Gibson Drive, subject to review of an alternative fencing plan by the Village Attorney and Director of Engineering & Community Development. 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the village Clerk, preferably no later than five days before the meeting. c: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Engelbrecht, MacArthur, Knickerbocker, Niehaus, Smith (2)