HomeMy WebLinkAboutAGENDA - 05/26/1998 - VILLAGE BOARD AGENDA • •
Next ORD: 2641 (2643)
Next RES. 17-98 (20-98)
Recess: 9 P.M.
AGENDA
Regular Village Board Meeting
May 26, 1998
Elk Grove Village
1 . Call to Order
2. Invocation (Rev. Angela Schenck, Pastor, Elk Grove
United Presbyterian Church)
3 . Approval of Minutes of May 12, 1998
4 . President and Board of Trustees' Report
5. Accounts Payable Warrant: May 26, 1998
6. CONSENT AGENDA
A) Consideration of a request (attached) from Alexian
Brothers Medical Center to waive building permit fees
for an emergency room expansion project in the amount
of $3, 627. 50.
(It has been the past practice of the Village
Board to waive building permit fees for not-for-profit
agencies.
(A report from the Director of Engineering &
Community Development is attached. )
B) Consideration of a request (attached) from Prince of
Peace United Methodist Church to waive the $100
business license fee for their Mother's Day Out
Preschool.
(It has been the past practice of the Village
Board to waive the business license fees for not-for-
profit agencies. A report from the Director of
Finance is attached.)
Agenda for VB Meeting 5-26-98 2
C) Consideration of a request (attached) from the Elk
Grove Park District to waive the following business
license fees for the 1998-99 fiscal year:
Pavilion:
Vending Machines $ 125
Restaurant, 0-2, 500 sq. ft. 200
General Retail 100
$ 425
Leisure Fitness Center: $ 100
General Retail
Al Hattendorf Center:
Vending Machines (1) $ 25
Restaurant 0-2, 500 sq. ft. 200
General Retail 100
$ 325
Pirates Cove:
Food Dealer $ 100
Farmhouse Museum:
General Retail $ 100
Rainbow Falls:
Golf Course $ 100
Park District:
Fuel Dispensers (3) $ 75
Fox Run Golf Links:
Golf Course/Range $ 100
Food Dealers 100
Vending Machines (2) 50
General Retail 100
$ 350
Liquor Licenses:
Fox Run Golf Links (Class A) $2, 500
Garden Terrace Room (Class A) 2, 500
Pirates Cove (beer & wine only) 2. 000
$7, 000
TOTAL FEES REQUESTED TO BE WAIVED $8,575
(It has been the past practice of the Village
Board to waive business license fees for other
governmental agencies.
Agenda for VB Meeting 5-26-98 3
(A report from the Director of Finance,
recommending approval, is attached. ) .
D) Consideration of a request (attached) from the Elk
Grove Village Public Library to waive the $25 business
license fee for its coin-operated vending machine.
(It has been the past practice of the Village
Board to waive the business license fees for other
governmental agencies. A report from the Director of
Finance is attached. )
E) Consideration of a request (attached) from the
Evangelical Lutheran Church of the Holy Spirit to
waive the $100 business license fee for their Holy
Spirit Pre-School.
(It has been the past practice of the Village
Board to waive the business license fees for not-for-
profit agencies. A report from the Director of
Finance is attached. )
F) Consideration of a request (attached) from Mr. & Mrs.
Wojtas, 617 Charing Cross, for a variation from
Section 8-12B-1-1D, Easements, of the Municipal Code
to permit the construction of a storage shed to
encroach 4 feet into a 10-foot public utility and
drainage easement.
(The petitioner is proposing to build a shed
which would encroach 4 feet into the existing 10-foot
utility easement. The petitioner has been granted
permission to encroach upon the easement by Ameritech,
Commonwealth Edison, Northern Illinois Gas, and Media
One. The Department of Engineering & Community
Development has determined that there are no Village-
owned utilities in the easement.
(The Village will retain the right to utilize the
easement in the future with restoration of the
easement limited to its existing state prior to the
construction of the shed.
(A report from the Director of Engineering and
Community Development, recommending approval, is
attached. )
Agenda for VB Meeting 5-26-98 4
G) Consideration of a request (attached) from Mr. Ed
O'Rourke, 912 Victoria Lane, for a variation from
Section 8-12B-1-1D, Easements, of the Municipal Code
to permit the construction of a storage shed to
encroach 4 feet into a 10-foot public utility and
drainage easement.
(The petitioner is proposing to build a shed
which would encroach 4 feet into the existing 10-foot
utility easement. The petitioner has been granted
permission to encroach upon the easement by Ameritech,
Commonwealth Edison, Northern Illinois Gas and Media
One. The Department of Engineering & Community
Development has determined that there are no Village-
owned utilities in the easement.
(The Village will retain the right to utilize the
easement in the future with restoration of the
easement limited to its existing state prior to the
construction of the shed.
(A report from the Director of Engineering and
Community Development, recommending approval, is
attached. )
H) Consideration of a request (attached) from the
Northeastern Illinois Planning Commission for the
1998-99 dues in the amount of $5, 168.
(The Northeastern Illinois Planning Commission
(NIPC) works to address regional issues-such as solid
waste management, boundary agreements, floodplain and
wetland protection, fair housing standards, traffic
congestion, and stormwater drainage.
(Sufficient funds are budgeted and available for
this expenditure. )
I) Consideration to concur with the Assistant Village
Manager's prior authorization to allow Police Officers
Christopher Chausse and Casey Kowalczyk to attend
basic recruit training at the Chicago Police Academy,
Chicago, IL from May 11th through August 18th at a
total cost not to exceed $5,548.
(Prior authorization was required to allow the
Police Officers to start the class on time. Total
costs per officer excluding transportation is $2, 072.
(Sufficient funds are included in the FY 1998-99
budget for this expense. )
Agenda for VB Meeting 5-26-98 5
J) Consideration to award a professional services
contract to the lowest responsive and responsible
quoter, Gerard Printing, Elk Grove Village, IL for the
typesetting and printing of two (2) residential and
three (3) business newsletters in an amount not to
exceed $10, 090. 00
(Sufficient funds are included in the FY 1998-99
budget for the printing of two (2) additional Villager
and three (3) Business Matters newsletters. Notice to
bidders was published in the Daily Herald and sent to
potential vendors seeking request for proposals. A
total of five (5) firms responded.
(Upon review of the proposals submitted, Gerard
Printing was determined to have provided the lowest
proposal . Gerard Printing has provided printing
services to the Village, including the newsletters,
for the past five years. Their work was completed in
a satisfactory and acceptable manner.
(A report from the Administrative Intern,
recommending approval, is attached. )
K) Consideration to renew an existing service contract
with Dustcatchers, Inc. , Chicago, IL for the rental of
linens and floor mats in an amount not to exceed
$20, 300.
(This contract was originally bid in June of 1996
and awarded with the option to renew for two (2)
additional 12-month periods through the end of FY 98-
99. Dustcatchers was determined to have submitted the
lowest responsive and responsible bid and has provided
satisfactory service to the Village for the past two
years.
(All mats and linens are furnished to the Village
at the same fixed rate as last year. This year's
contact represents the same fixed unit prices as
Fiscal Year 96/97.
(Sufficient funds are budgeted and available for
this expense.
(Reports from the Director of Finance, Director
of Public Works and Fire Chief, recommending approval,
are attached. )
L) Consideration to renew the current contract with
Cintas Uniform Company, Inc. , Schaumburg, IL for a
one-year period from May 1, 1998 through April 30,
1999 for Public Works uniforms and accessories in an
amount not to exceed $16,920.
Agenda for VB Meeting 5-26-98 6
(The uniform rental contract was awarded to
Cintas in FY 96/97 on an annual renewal basis. Cintas
has provided excellent service to the Village since
the mid-1980 's.
(Sufficient funds are budgeted and available for
this expense.
(Reports from the Director of Finance and
Director of Public Works, recommending approval, are
attached. )
M) Consideration of the following:
• to waive the formal bidding process; and
• to award a blanket purchase contract to Kale
Uniforms, Inc. , Chicago, Illinois for Fire
Department uniforms for the period May 1, 1998
through April 30, 1999, in an amount not to
exceed $23, 400. 00.
(Kale Uniforms has provided quality uniforms in
the past and is the only known source available at
this time for Police and Fire Department uniforms.
Past attempts to locate additional sources for these
uniforms have proven ineffective.
(The contract includes the purchase and/or
replacement of firefighter uniforms and accessories on
an as needed basis.
(Reports from the Purchasing Agent and Fire
Chief, recommending approval, are attached. )
N) Consideration to approve a contract with the Illinois
Criminal Justice Information Authority, Chicago, IL,
in the amount of $18, 480 to provide computer hardware
access and software programming and maintenance for
the Police Information Management System (PIMS) .
(The RIMS System is operated and maintained by
the Illinois Criminal Justice Information Authority.
Elk Grove has participated in PIMS since 1984 .
(Approximately fifty (50) other law enforcement
agencies participate in PIMS. The Illinois Criminal
Justice Authority provides four main-frame computers
for PIMS services, which are directly connected to
State and National Crime Information Computers.
Agenda for VB Meeting 5-26-98 7
(The contract is for a one-year period (July 1,
1998 to June 30, 1999) , based upon the State's fiscal
year.
(Sufficient funds are budgeted and available for
this expenditure.
(Reports from the Purchasing Agent and Chief of
Police, recommending approval, are attached. )
O) Consideration to award a purchase contract to the
lowest responsive and responsible bidder, Ace
Computers, Prospect Heights, IL for the purchase and
delivery of fourteen (14) personal computer
workstations, and thirty-three (33) personal computer
upgrades in an amount not to exceed $31, 373.
(Bid materials were provided to ten (10)
potential vendors of which three (3) responded. Upon
review of the bids by Data Processing, it was
determined that Ace Computers had supplied the lowest
responsive and responsible bid.
(Data Processing performed a complete review of
the two lowest bids. Ace Computers was determined to
have the lowest overall cost due to offering the
newest technology, more support service, and a longer
warranty. Ace Computers is also the same vendor that
was selected for the Village's computer purchases in
FY 1997-98. Over the past year their equipment and
service was deemed to be reliable and efficient.
(Sufficient funds are budgeted and available for
this purchase.
(A report from the Director of Finance,
recommending approval, is attached. )
P) Consideration to renew an existing services contract
with Neat Cleaning Service, Chicago, IL to furnish
custodial services at the Fire Administration Building
and Landmeier Public Works Facility for the period,
July 1, 1998 through April 30, 1999, in an amount not
to exceed $24, 070. 00.
(This contract was originally bid and awarded for
the period July 1, 1997 through June 30, 1998 with the
option to renew. In order to coincide with the
Village's fiscal year, Neat Cleaning Systems agreed to
a ten-month contract to expire April 30, 1999 for the
second year option with optional renewals not to
exceed three years.
(Under the terms of the contract, Neat Cleaning
Service will provide general custodial services at the
Agenda for VB Meeting 5-26-98 8
Fire Administration and Landmeier Public Works
Facility. In addition, the contract provides for
management of the paper products inventory and floor
stripping services at both locations.
(Sufficient funds are budgeted and available for
this request.
(Reports from the Purchasing Agent and Director
of Public Works, recommending approval, are attached. )
Q) Consideration to award a professional services
contract to Blank, Wesselink, Cook & Associates (BWC) ,
Decatur, Illinois for the design and construction
management of a fire training facility at 1060 Oakton
Avenue in an amount not to exceed $95, 000.
(The contract amount of $95, 000 represents the
cost for design and construction management of the
fire training facility adjacent to the Oakton Street
Fire Station. The remaining contracts to individual
construction companies will be awarded as they are bid
and analyzed with the assistance of BWC. Upon
approval of the contract, BWC will begin preliminary
design work on the training facility.
(The original estimated cost of construction for
the training facility was $950, 000. However, the
actual cost of construction is subject to change due
to preliminary work which is being done in conjunction
with the Fire Station construction, as well as the
removal of some redundant costs included in the
original estimate.
(This contractor was recommended by the Capital
Improvements Committee at their May 18 meeting.
(A report from the Fire Chief is attached. )
R) Consideration of a request from the Elk Grove Park
District to temporarily waive the no parking
restrictions at the following locations for the period
of June 5 through August 16, 1998.
• the south side of Gibson Drive from the west end
of Mead park to Biesterfield Road; and
• the west side of Biesterfield Road from Gibson
Drive south to the property line of Mead Jr.
High.
(The Park District is requesting a . temporary
waiver of parking restrictions on the streets around
Agenda for VB Meeting 5-26-98 9
Fountain Square Park due to construction at Mead Jr.
High which will limit off-street parking in the
school 's parking lot to only 22 vehicles. Due to the
popularity of Fountain Square Park, additional parking
is required. The additional on-street parking on
Biesterfield Road and Gibson Drive will be sufficient
to accommodate the Park District's needs. No parking
waivers will be granted in front of residential
dwellings.
(The Village Board granted a similar request in
1996 during the first phase of renovations at Mead
School . The waiver of parking restrictions will be
limited to June 5 through August 16.
(The Park District has indicated that they will
not be doing any mass advertising of Fountain Square
Park this year. The only advertisement utilized will
be flyers available at the Pavilion facility.
(A report from the Chief of Police, recommending
approval, is attached. )
S) Consideration to adopt RESOLUTION NO. 17-98 (attached)
authorizing the Village President to execute an
Intergovernmental Agreement between Cook County, the
Sheriff of Cook County and Elk Grove Village for the
provision of Criminal Apprehension and Booking System
(CABS; equipment and related services for a total
contract amount not to exceed $20, 000.
(The Intergovernmental Agreement will allow the
Village to participate in Livescan, Cook County's
countywide electronic Criminal Apprehension and
Booking System (CABS) . The requested funds represent
the Village's share of a total $10 million dollar
project. There are slightly over 100 local government
police agencies which have opted to participate in
this project to enhance law enforcement's criminal
identification capabilities and heighten department
efficiency by reducing officer's time to complete the
identification process required. It is estimated that
the Police Department will experience a reduction of
1, 300 man hours presently dedicated to identification
processes by participation in the Livescan project.
(The Village Attorney has reviewed and approves
the language of the Agreement.
(This issue was previously discussed as part of
the Police Department's 1996-97 Budget. There are
sufficient funds budgeted and available for this
expenditure in the Police Department's 1998-99 budget.
Agenda for VB Meeting 5-26-98 • 10
(A report from the Chief of Police, recommending
approval, was previously distributed. )
T) Consideration to adopt RESOLUTION NO. 18-98 (attached)
determining the appropriateness for Class 6(B) status
pursuant to the Cook County Real Property
Classification ordinance as amended January 1, 1996
for the building located at 1951 Lively Boulevard.
(McNicholas Company plans to construct a
substantial addition to their existing warehouse,
including a new office section.
(The tax incentive allows a property tax assessed
valuation reduction from 36% to 169d of the fair market
value for an eight-year period. The class 6 (B) status
applies to the new construction at 1951 Lively
Boulevard.
(An additional (20) jobs will be created as a
result of this expansion. The estimated cost of the
project is $1, 000, 000.
(A report from the Economic Development officer,
recommending approval, and a letter from the
petitioner's representative requesting 6 (B) status,
are attached. )
U) Consideration to adopt RESOLUTION NO. 19-98 (attached)
determining the appropriateness for Class 6 (B) status
pursuant to the Cook County Real Property
Classification Ordinance as amended January 1, 1996
for the building located at 800 West Arthur.
(Missner Development Corporation has purchased
the property located at 800 West Arthur, which has
been vacant for over two years.. The existing building
will be demolished and replaced by a new building.
(The tax incentive allows a property tax assessed
valuation reduction from 36% to 16% of the fair market
value for an eight-year period. The class 6(B) status
applies to the new construction.
(An additional (75) jobs will be created as a
result of this new construction. The estimated cost
of the project is $2, 500, 000.
(A report from the Economic Development Officer,
recommending approval, and a letter from the
petitioner's representative requesting 6(B) status,
are attached. )
Agenda for VB Meeting 5-26-98 S 11
V) Consideration to adopt ORDINANCE NO. 2641 (attached)
amending Title 3, Chapter 9, Section 3-9b-12 of the
Village Code as it pertains to Halloween Solicitation. ,
(This ordinance extends the permitted hours for
Trick-or-Treating by one hour from 7 p.m. to 8 p.m. on
October 31 of each year. This item was previously
discussed by the JPZ Committee and Village Board. )
W) Consideration to adopt ORDINANCE NO. 2642 (attached)
amending the Fire Department/Paramedic Personnel of
the Village of Elk Grove Village.
(This ordinance increases the number of
authorized firefighter/paramedic allowances for Fire
Department employees from forty-one (41) to fifty-two
(52) . This item was previously discussed by the
Village Board. )
7. REGUL LAGENDA
A) Consideration of a request from Alexian Brothers
Occupational Health Center, 136-138 Biesterfield Road,
for a variation to the sign ordinance to permit either
a 2 ' x 10 ' section be added to the existing 511 1/4" x
10 ' free-standing sign that currently identifies Sears
Hardware, Boston Market and Einstein Brothers Bagels,
or to permit a new sign with approximately the same
dimensions as the existing sign. This sign would be
located approximately 200 ' to the west of the existing
sign near the right-in/right-out entrance to the
shopping center. These request exceed the amount
permitted by ordinance as follows:
' TTEM PROPOSID PERMITTED HY ORDINANCE VARIATION
Freestanding 2'x10' (20SgFt) addition 96 SgFt per Face To permit
Identification to the existing 5'1 %"x10' 192 SgFt Total Free- additional
Sign (51SgFt) per Face Free- standing Sign per signage
Standing Sign or 5'1 V"x10' shopping center
(51 SgFt) additional Free-
standing Sign _
(The petitioner is requesting to install a new
sign which is located in the Biesterfield/Arlington
Heights Road corridor.
• •
Agenda for VB Meeting 5-26-98 12
(The existing free-standing sign for Sears
Hardware, Boston Market and Einstein Brothers Bagels
received a variation in 1996, because even though it
is under the permitted square footage for a free-
standing sign in a shopping center, the George Gullo
Shopping Center (Sears) shares common access with Elk
Crossing and they are collectively considered one
shopping center subject to the limitations of shopping
center signage. The-.-existing Elk Crossing Shopping
Center sign located on Arlington Heights Road was the
only sign permitted by Village regulations. The
original request for additional ground signage on
Beisterfield Road by Gullo required a variation. At
previous meetings the President and Village Board
approved the sign with the understanding that it would
be the only freestanding sign for the development.
(In consideration of the Village Board's previous
discussions and conclusions regarding signage at this
shopping center the Department of Engineering and
Community Development recommends that the variation
request be denied.
(A report from the Director of Engineering and
Community Development was previously distributed.
BOARDS AND CQMMISSIONS
8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Feichter
a. Landmeier Public Works Noise Reduction Plan
b. Sidewalk/Street Light Improvements
C. Undergrounding of Electrical Lines
d. Cosman Road Asphalt Path
e. Sidewalk on Plum Grove Road
f. Fire Department Training Facility
9. JUDICIARY. PLANNING AND ZONING COMMITTEE - Trustee Lissner
a. Wireless 9-1-1 Surcharge
b. Taxi Cab Licensing Procedures
C. Massage Parlor Ordinance
10. PERSONNEL COMMITTEE - Trustee Petri
a. Communication
b. Wellness Program
11. R_F.C_vCr.7NG & WASTE COMMITTEE - Trustee Czarnik
a. Scavenger Licenses
Agenda for VB Meeting 5-26-98 13
12. INFORMATION COMMTT E - Trustee Dill
a. Cable TV System Upgrade
b. FOIA Requests
13. INDUSTRIAL/COMMERCIAL
REVITALIZATION COMMISSION - Trustees Lissner/Petri
14. YOUTH COMMISSION - Trustee Prochno
a. Student Survey Results
b. Premier Dance
15. PARADE COMMISSION - Trustee Czarnik
16. PLAN COMMISSION - Village Manager Parrin
a. Cellular One Antenna Requests - West Side Water Tower
(PH 10-1-97)
b. Nextel Antenna Request - West Side Water Tower (PH 11-19-
97)
C. Sprint PCS Antenna Requests - West Side Water Tower & 1060
Oakton (PH 12-3-97)
d. ABMC Annexation & Rezoning (PH 1-7-98)
e. AT&T Wireless Antenna Request - ARMC (PH 5-6-98)
f. Gullo Revised Site Plan (6-3-98)
17. ZONING BOARD OF APPEALS - Village Manager Parrin
a. 2951 Touhy Avenue -- Super 8 Motel - Variation From Setback
Requirements For Addition To Existing Motel (PH-6-10-98)
18. REPORTS OF OTHER BOARDS. COMMISSIONS & COMMITTEES
a. Cable Television Committee - Trustees Petri/Lissner
b. Community Service Board - Trustee Czarnik
C. Liquor Commission - President Johnson
d. Camelot Committee - President Johnson
19. ORDINANCES RESOLUTIONS AND COMMUNICATIONS - Village Clerk
20. UNFINISHED BUSINESS -
a. Pending Action By Village Board
1. At the January 13, 1998 Village Board meeting, action was
deferred on a motion to require Alexian Brothers Medical
Center to landscape the temporary construction trailer at
955 Beisner Road, and to require the installation of a
board on board fence to replace an existing chain link
fence. The Village Board will review this issue at date
to be determined.
2. At the May 12, 1998 Village Board meeting, the Village
Board directed the Village Attorney to prepare an
Agenda for VB Meng 5-26-98 14
ordinance amending the Trick-or-Treat hours of the
Village Code by increasing them one (1) hour to 8:00 p.m.
3 . At the May 12, 1998 Village Board meeting, the Village
Board directed the Village Attorney to prepare an
ordinance granting a variation from side & rear yard
restrictions to allow the installation of a fence at 1735
Gibson Drive.
21 . REPORT FROM VILLAGE MANAGER
22. NEW BUSINESS
23. ADJOURNMENT
In compliance with the Americans with Disabilities Act and
other applicable Federal and State laws, the meeting will be
accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk,
preferably no later than five days before the meeting.
c: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri,
Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen,
Engelbrecht, MacArthur, Knickerbocker, Niehaus, Smith (2)