HomeMy WebLinkAboutAGENDA - 06/23/1998 - VILLAGE BOARD AGENDA Next ORD: 2650 (2651)
Next RES. 24-98 (28-98)
Recess: 9 P.M.
AGENDA
Regular Village Board Meeting _
June 23, 1998
Elk Grove Village
1 . Call to Order
2. Invocation (Dan Lovaglia, Youth Minister,
Elk Grove Baptist Church)
3. Approval of Minutes of June 9, 1998
4. President and Board of Trustees' Report
5. Accounts Payable Warrant: June 23, 1998
6. CONSENT AGENDA
A) Consideration of a request (attached) from Elk Grove
High School to waive the $50 , parade license fee for
their 1998 Homecoming parade to be held on Friday,
October 2, 1997.
(It has been the past practice of the Village
Board to waive this fee for other governmental
agencies.
(A report from the Assistant Director of Finance,
recommending approval, is attached. )
B) Consideration of a request from Cathy Pollack, 1449
Morgan Drive, for a variation from Section 8-12B-1-
1D, Easements. of the Municipal Code to permit the
construction of a garage to encroach 2 feet into a 10-
foot public utility and drainage easement.
(The petitioner is proposing to install an above-
grounded pool which would encroach 2 feet into the
existing 10-foot utility easement. The petitioner has
been granted permission to encroach upon the easement
by Ameritech, Commonwealth Edison, Northern Illinois
Gas, and Media One. The Department of Engineering &
Community Development has determined that there are no
Village-owned utilities in the easement.
(The Village will retain the right to utilize the
easement in the future with restoration of the
Agenda for VB Meeting 6-23-98 2
easement limited to its existing state prior to the
installation of the pool.
(A report from the Director of Engineering and
Community Development, recommending approval, is
attached. )
C) Consideration to award a purchase contract to the
lowest responsive and responsible proposer,
Computerized Fleet Analysis, Inc. (CFA) , of Addison,
IL, for fleet management software in a total contract
amount not to exceed $14, 400. 00.
(The Public Works Department, in conjunction with
the Data Processing Supervisor, solicited formal
proposals from three (3) companies for upgraded fleet
analysis software. Upon review of the bids submitted,
CFA was determined to have submitted the lowest
responsible proposal . One of the proposals submitted
was lower than the contract amount, however, the
software package included in the proposal was
determined to be more appropriate for private fleet
maintenance.
(The current software used by Building & Fleet
Services is not year 2000 compliant and is in need of
an upgrade. CFA has been in the computer based fleet
management software application field since 1969. In
addition, nearly 950 of other municipalities in this
area use CFA software. All are very satisfied with
the software and service provided by CFA.
(The Public Works Department received a
demonstration of the CFA Win 96 Windows based PC
software and experimented with it for approximately 2
months. The software was determined to be compatible
and user friendly. The hardware and software that
will be provided as part of the CFA contract includes
Win96 Maintenance and Warranty Module, Win96 Parts
Inventory Module, Win96 Easy- Writer report writer
Module and a Car Code reader and cabling.
(The contract also includes 4 days of training
and one year of telephone service support. The second
year and any subsequent years are also available for
an annual fee equal to 12% of the original price of
software.
(The 1998-99 Budget contains 'sufficient funds for
this expenditure. Reports from the Director of Public
Works and the Purchasing Agent, recommending approval,
are attached. )
Agenda for VB Meeting 6-23-98 3
D) Consideration of the following:
• to approve a request from the Lions Club of Elk
Grove Village to waive the permit and license
fees for their 4th of July event to be held at
Lions Park; and
• to approve a donation of $10, 000 to the Lions
Club of Elk Grove Village for purchase of
fireworks for the 1998 4th of July fireworks
display.
(This item was previously discussed by the
Village Board at the June 9, 1998 Committee of the
Whole meeting. )
E) Consideration to award the following purchase
contracts to be funded from private donations and
Recycling Fund proceeds:
• to Jane De Decker, Fort Collins, Colorado for the
-Never Too Big" sculpture for the Village Green
area, in the amount of $21, 000;
• to Jane De Decker, Fort Collins, Colorado for the
^Overdue" sculpture for the Village Green area,
in the amount of $24, 000; and -
• to Blair Muhlestein, Loveland, Colorado for the
"Story Time" sculpture for the Village Green
area, in the amount of $12,500.
(This item was previously discussed by the
Village Board at the June 9, 1998 Committee of the
Whole Meeting.)
F) Consideration to authorize the Village Purchasing
Agent to attend the 1998 National Institute of
Governmental Purchasing (NIGP) Forum to be held in
Phoenix, Arizona from July 17 to 22 at a cost not to
exceed $1,100. 00.
(Since the Purchasing Agent is the current
President of the Midwest Association of Public
Procurement, the organization will pay for the
registration fee in the amount of $450. The
Agenda for VB Meeting 6-23-98 4
additional cost to attend is estimated at an amount
not to exceed $1, 100.
(This year's forum will feature over 50 seminars
related to governmental purchasing practices and
efficiency.
(Sufficient funds are budgeted and available for
this expense. )
G) Consideration to authorize the Assistant Village
Manager to attend the International City/County
Managers Association annual conference in Orlando,
Florida from October 24 through 28, 1998 at a cost not
to exceed $1, 600.
(Sufficient funds are budgeted and available for
this expense. )
H) Consideration to authorize the Fire Chief to attend
the International Association of Fire Chiefs' 125th
Annual Conference in Louisville, Kentucky from
September 11 to September 16, 1998 at a cost not to
exceed $1, 085.
(Authorization prior to July 1, 1998 will save
the Village $75. 00 in registration fees.
(Sufficient funds are budgeted and available for
this expense. )
I) Consideration to adopt RESOLUTION NO. 24-98 (attached)
authorizing the Village President to execute an
agreement between the Village of Elk Grove Village and
the Suburban Bus Division (PACE) of the Regional
Transportation Authority (RTA) .
(The Village's current local share agreement with
PACE contains semi-fixed route service from the
Village Grove Apartments to Randhurst Mall in Mount
Prospect. The revised agreement eliminates the
Randhurst Mall trip and replaces it with a trip to
Stratford Square Shopping Center in Bloomingdale.
(The revised agreement also adds a weekly stop at
the Dominicks store on Thursdays. This agreement will
be effective through the 1998 calendar year. These
changes will be made -at no additional cost to the
Village.
(This item was previously discussed by' the
Village Board at the June 9, 1998 Committee of the
Whole meeting.
Agenda for VB Meeting 6-23-98 5
J) Consideration of adopting RESOLUTION 25-98 (attached) -
authorizing the Village to execute a grant for private
easement agreement between Commonwealth Edison and the
village of Elk Grove.
(This agreement provides the Village with a grant
of private easement from Commonwealth Edison fox, the
temporary construction and parking areas required for
the construction of the Village's new fire station at
1060 Oakton Street. In order to accommodate the
amount of activity and vehicles during construction, a
portion of the Commonwealth Edison right-of-way off of
Oakton Street will be used.
(village staff, including the Village Attorney,
have reviewed the agreement and recommend approval . A
report from the Deputy Fire Chief, recommending
approval, is also attached.
(A copy of the agreement was previously
distributed. )
K) Consideration to adopt RESOLUTION NO. 26-98 (attached)
determining the appropriateness for Class 6 (B) status
pursuant to the Cook County Real Property
Classification Ordinance as amended January 1, 1996
for the building located at 1051 Oakton Street.
(The tax incentive allows a property tax assessed
valuation reduction from 36o to 16% of the fair market
value for an eight-year period. The class 6 (B)
status applies to the new construction.
(An additional (40) jobs will be created as a
result of this expansion. The estimated cost of
construction is $809, 000.
(A report from the Economic Development Officer,
recommending approval, and a letter from the
petitioner's representative requesting 6(B) status,
are attached. )
L) Consideration to adopt RESOLUTION NO. 27-98 (attached)
approving the 1998 Industrial/Commercial
Revitalization Master Plan.
(The Industrial/Commercial Revitalization Plan
was prepared by the .:ICRC in conjunction with the
Village's consultant, Planning Resources, Wheaton,
IL. )
Agenda for VB Meeting 6-23-98 6
(This issue was previously discussed by the
Village Board at the June 16, 1998 Committee of the
Whole meeting. )
M) Consideration to adopt ORDINANCE NO. 2650, raising the.
9-1-1 emergency telephone system surcharge from $.30
to $. 75 per month for each network connection
effective September 1, 1998.
(The NWCD is a public safety dispatch agency that
provides centralized dispatch services to 6 (six)
communities in the Northwest suburbs. Increasing the
surcharge will raise Elk Grove Village to the $. 75 cap
and place the Village on the same level as other
member communities.
(The surcharge increase is necessary to allow the
Northwest Central Dispatch (NWCD) to update their
system with modern equipment while also allowing the
construction of an 800mhz trunked radio system for all
of the public safety departments and the Elk Grove
Village Public Works Department. The current system
has become antiquated and is felt to be inadequate
with the growing demand on Police and Fire Departments
in NWCD. The new trunked system will eliminate
inadequate coverage while also increasing the number
of available frequencies to eight (8) .
(This issue was previously discussed by the
Village Board at the June 1988 Committee of the Whole
Meeting. )
7. REGULAR AGENDA
A) Consideration . of the following signage for Retail
Building A in the Elk Grove Town Center, not indicated
on the building signage plan approved by the Village
Board on February 28, 1997:
• a request from Schlotzky's Deli to permit three
(3) illuminated "Schlotzky's Deli" signs on the
north, east and south sides of the building,
totaling 172 square feet. All signs are
internally illuminated and have a red face over
the word "Schlotzky's" and a green face over
the word "Deli";
• a request from Wolf Camera to permit two (2)
illuminated "Wolf Camera" wall signs on--the north
Agenda for Weeeting 6-23-98 • 7
and south sides of the building, totaling 92
square feet. Both signs are internally
illuminated and have a red face over the word
"Wolf" and a white face over the word "Camera";
and
• a request from Pearle Vision to permit two (2)
illuminated "Pearle Vision" wall signs on the
north and south sides of the building, totaling
92 square feet. Both signs are internally
illuminated and have a red face over the words
"Pearle Vision".
(All three of the petitioner's stores will be
located in retail building A, which is situated along
Biesterfield Road between the Citgo gas station and
the new Walgreen's location. Detailed drawings of the
requested signs for each company are attached.
(The Department of Engineering and Community
Development has reviewed the drawings. and identified
that the proposed building signage was not indicated
on the building signage plans approved by the Village
Board on February 28, 1997.
(All proposed sign packages have been reviewed
and approved by Hamilton Partners. In addition, the
total area of all proposed building signage does not
exceed the allowable area permitted by the Village's
sign regulations. Village Board approval is required
since the signs were not identified on the approved
signage plan.
(A report from the Director of Engineering and
Community Development, recommending approval, is
attached. )
B) Consideration of a request from Burton Grove
Apartments, 991 Charlela Lane (attached) for a
variation of the sign ordinance to permit the
installation of a free-standing Monument
identification sign which exceeds the maximum sign
area requirements as follows:
ITFM PROPOSED PERMITTFD BY ORDINANCE VARIATION
Replace Freestanding 8' x 3'8 " 2 Sq.Ft. 58 Sq.Ft.
Sign with Monument Sign 2-sided Monument .(2900t)
Sign (60 Sq.Ft. Total)
i
Agenda for VB Meeting 6-23-98 8
(The petitioner is requesting permission to
construct a '2-sided 8' x 3'8" (60 Sq. Ft. ) 8' high
Monument identification sign for the Burton Grove
Apartments. This sign would replace the existing 12'
high 70 Sq. Ft. freestanding identification sign that
had previously received a variation.
(The current Burton Grove Apartments sign_ is in
need of repairs. While the proposed replacement sign
is smaller than the existing sign, it is still larger
than permitted by Village Ordinance. Therefore a sign
variation is necessary.
(The Department of Engineering & Community
Development has reviewed the request and recommends
that the variation be granted due to the decrease in
size of the proposed sign and the fact that the
monument sign is aesthetically more compatible with
the surrounding area.
(A report from the Director of Engineering &
Community Development, recommending approval, is
attached. )
BOARDS AND COMMISSIONS
8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Feichter
a. Landmeier Public Works Improvement
b. Sidewalk/Street Light Improvements
C. Undergrounding of Electrical Lines
d. Cosman Road Asphalt Path
e. West Side Garage Improvement
f. Salt Creek Improvements
9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner
a. Wireless 9-1-1 Surcharge
b. Taxi Cab Licensing Procedures
C. Massage Parlor Ordinance
10. PERSONNEL COMMITTEE - Trustee Petri
a. Communication
b. Wellness Program
11. RECYCLING & WASTE COMMITTEE - Trustee Czarnik
a. Scavenger Licenses
12. INFORMATION COMMITTEE - Trustee Dill _
a. Cable TV System Upgrade
b. FOIA Requests
Agenda for VBMeeting 6-23-98 9
13. INDUSTRIAL IOMM R TA
REVITALIZATION OMMI rON - Trustees Lissner/Petri
14. YOUTH COMMISSION - Trustee Prochno
a. Student Survey Results
15. PARADE COMMISSION - Trustee Czarnik
16. PLAN COMMISSION - Village Manager Parrin
a. Cellular One Antenna Requests - West Side Water Tower
b. Nextel Antenna Request - West Side Water Tower
C. Sprint PCS Antenna Requests - West Side Water Tower
d. ABMC Annexation & Rezoning
e. Guile Revised Site Plan
f. Shinnyo-En Annexation (PH 7-1-98)
17. ZONING BOARD OF APPEALS - Village Manager Parrin
a. 2951 Touhy Avenue -- Super 8 Motel - Variation From Setback
Requirements For Addition To Existing Motel (PH-6-10-98)
b. 1850 Longboat Dr. - Front Yard Deck - Variation from front
yard set back requirements (PH-7-8-98)
18. REPORTS OF OTHER BOARDS. COMMISSIONS & COMMITTEES
a. Cable Television Committee - Trustees Petri/Lissner
b. Community Service Board - Trustee Czarnik
C. Liquor Commission - President Johnson
d. Camelot Committee - President Johnson
19. ORDINANCES. RESOLUTIONS AND CO mrr ATrONS - Village Clerk
20. UNFINISHED BUSINESS -
a. Pending Action By Village Board
b. Pending Action By Village Attorney
21. REPORT FROM VILLAGE MANAGER
22. NEW BUSINESS
23. ADJOCm_N_M_ENT
In compliance with the Americans with Disabilities Act and
other applicable Federal and State laws, the meeting will be
accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk,
preferably no later than five days before the meeting.
Agenda for •eeting 6-23-98 10
C: Johnson (2) , Czarnik, Dill, Feichter, . Lissner, Petri,
Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen,
Engelbrecht, MacArthur, Knickerbocker, Niehaus, Smith (2)
1
ADDENDUM
to
Regular Village Board Agenda
June 23, 1998
8:00 P.M.
7. REGULAR AGENDA (continued)
C) Consideration of the following requests from the Elk
Grove Theater (attached) :
• to hold a grand opening celebration in the Elk
Grove Theater parking lot on July 15, 1998;
• to utilize a rotating search light in conjunction
with the grand opening celebration on July 15,
1998; and
• for a variation from the Village's sign ordinance
to permit a temporary banner sign on the east
wall of the Elk Grove Theater and to utilize
decorative pennants in conjunction with the grand
opening celebration on July 15. 0
(The Elk Grove Theater is planning to hold a
grand opening celebration for their renovated facility
on July 15. As part of the celebration, the Theater
plans on installing special signage on the east side
of the building and placing pennants on the existing
parking lot poles in front of the theater. In
addition, Elk Grove Theater is seeking permission to
use rotating search lights on the day of the event.
(A similar grand opening celebration, including
the use of search lights, was approved for the Super
Kmart in January 1994.
(The celebration will include theater tours, 'a
ribbon cutting ceremony and special movie showings. A
portion of the proceeds from the event will be donated
to the Village Green Beautification Fund.
(The Director of Engineering and Community
Development has reviewed these requests and has no
objections based on the temporary nature of the
event. )
C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno,
Parrin, Rummel, Niehaus, Korn, Boffice, Cech, Engelbrecht
Ingebrigtsen, MacArthur, Smith (2) , Knickerbocker