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HomeMy WebLinkAboutAGENDA - 08/11/1998 - VILLAGE BOARD AGENDA Next ORD: 2658 (2659) Next RES. 37-98 (38-98) Recess: 9 p.m. AGENDA Regular Village Board Meeting August 11, 1998 Elk Grove Village 1 . Call to Order 2. Invocation (Rev. David F. Stein, Evangelical Lutheran Church of the Holy Spirit) 3. Approval of Minutes of July 28, 1998 4. President and Board of Trustees' Report 5. Accounts Payable Warrant: August 11, 1998 6. CONSENT AGENDA A) Consideration of a request from Mr. & Mrs. David M. Granata, 931 Wilshire Avenue, for a variation from Section 8-12B-1-1D, Easements, of the Municipal Code to permit the construction of a garage to encroach 4 feet into a 10-foot public utility and drainage easement. (The petitioner is proposing to construct a garage which would encroach 4 feet into the existing 10-foot utility easement. The petitioner has been granted permission to encroach upon the easement by Ameritech, Commonwealth Edison, Northern Illinois Gas and Media One. The Department of Engineering & Community Development has determined that there are no Village-owned utilities in the easement. (The Village will retain the right to utilize the easement in the future with restoration of the easement limited to its existing state prior to the construction of the garage. (A report from the Director of Engineering and Community Development, recommending approval, is attached. ) B) Consideration of the following: to approve a request from the Queen of the Rosary Church (attached) , 750 Elk Grove Boulevard, to permit a fund-raiser, including an outdoor tent, on Friday, September 11 and Saturday, September 12 from 6: 00 p.m. until midnight; and Agenda for VB Ni•ting B-11-98 • 2 • to waive all permit and license fees associated With this event. (The Queen of the Rosary Church plans to hold a fund-raiser called "Bistro on the Boulevard" in the school gym. The event will consist of live music and dancing along with a variety of food and beverages. In addition, a tent will be erected on the paved area between the gym and the parish ministry center, and an exit door will be installed on the west wall of the gym. (Village staff has reviewed the plans and has no objections to the request. No adverse impacts on neighboring properties are anticipated. (A report from the Director of Engineering and Community Development, recommending approval, is attached. ) C) Consideration to authorize a public hearing before the Plan Commission to hear the petition of the Elk Grove Commercial Venture (EGCV) for the annexation and rezoning of 1 . 9 acres of property located at the northwest corner of Ridge and Devon Avenues for the commercial (B-2) uses, including the construction of a white Hen convenience store. (The subject property is currently occupied by a single-family residence and is located in unincorporated Cook County in the R-5 zoning district. The petitioner is seeking to rezone the property to the B-2 Business District for commercial uses. A White Hen is proposed for the southern portion of the property. No uses have been identified for the northern portion of the property at this time. (Village staff has reviewed the petitioners request and does not have any major objections with the exception of changes to the proposed site plan. In addition, a variation to the 75 foot required setback from residential property will be necessary. (If approved, a public hearing will be established in accordance with the Plan Commission's schedule. (A report from the Assistant to the Village Manager is attached. ) D) Consideration to award a purchase contract to Ambassador Business Solutions, Schaumburg, IT for the purchase of one (1) Canon Model NP 6560 copy machine in an amount not to exceed $10, 600, under the Cook County Cooperative Purchase Program. Agenda for VB Meeting 8-11-98 • 3 (Over the past si:: years, the Village has purchased Canon copiers to standardize on one manufacturer. Because of this standardization, the Village has realized a lower cost for annual maintenance agreements. (Ambassador is the area 's sole distributor for the Canon copier and is the Village 's current maintenance provider for the Canon equipment. Canon U. S.A. , Inc. is offering special pricing from the Cook County 's Cooperative Purchasing Program. The total cost of $10, 600 is lower than the Illinois State Contract pricing. (Reports from the Director of Finance and the Director of Engineering and Community Development, recommending approval, are attached. ) E) Consideration to increase the FY 1999 Recycling Fund Budget in the amount of $39, 585. 20. (At the June 9, 1998 Committee of the Whole Meeting, it was the consensus of the Village Board to pay for the portion of the Village Green statuary not covered by private donations from the Village 's Recycling Fund. Therefore, it is necessary to increase the FY 1998-99 Recycling Fund Budget to cover the expenditures to the extent they exceed the donations. (Sufficient funds are available for this increase. (A report from the Director of Finance, recommending approval, is attached. ) F) Consideration of the following: • to approve the Balancing Change Order for the demolition of buildings and related asbestos remediation on the former Grove Mall property with a net increase of $39,273. 90 for a total contract cost of $315, 950. 65; and • to approve the Final Pay Estimate to M & R Wrecking, McCook, Illinois for the demolition of buildings and asbestos remediation in the amount of $51, 999. 25. (The Village Board awarded this contract to M & R Wrecking, which was the lowest responsive and responsible bidder, in December 1996. The work completed under this project included the demolition and asbestos remediation for all buildings in the Agenda for VB Meeting 8-11-98 • 4 former Grove Mall, with the exception of the Elk Grove Theater. (Additional costs in the amount of $11 , 750 were incurred for delaying the demolition of the Walgreen 's , building until their new building could be constructed. Other additional costs were related to the identification of asbestos by the Village 's consultant, Mostardi-Platt. Those costs included additional asbestos removal for floor the ($13, 731 . 40) and pipe fittings ($9, 765) . (A report from the Director of Engineering & Community Development, recommending approval, is attached. Sufficient funds are available for this expense. ) G) Consideration of the following: • to waive the formal bidding process; and • to award a sole source purchase contract to Symtron Systems, Inc. , Fair Lawn, NJ for the purchase and installation of a Fire Trainer T- 1000 for the Oakton Street Training Facility in an amount not to exceed $390, 000. (This item was previously discussed by the Village Board at the July 28, 1998 Committee of the Whole meeting. (Symtron Systems has installed over 100 fire training systems that are currently operational or under contract. Symtron is the sole provider of computer operated fire training systems. All other systems available are manually operated under live conditions. The computer operated system supplied by Symtron provides for a safer training environment due to its emergency shut-down capabilities. In addition, it utilizes natural gas, which is a safer fuel element in fire training systems. All natural gas will be provided to the site via underground pipes. (The total cost of the Fire Trainer T-1000 amounts to $390, 000. This includes two (2) fireplaces, all associated equipment and installation of the system. In addition, Village 's cost for the system may potentially be reduced by $160, 000 should the Foreign Fire Insurance Board approve the purchase of the second fireplace out of its funds. (A report from the Fire Chief, recommending approval, is attached. ) Agenda for VB ting 8-11-98 • 5 H) Consideration to adopt RESOLUTION NO. 37-98 (attached) authorizing the Village President to execute a license agreement between the Village of Elk Grove Village and Manor Care Health Services, Inc. (The license agreement is necessary to allow Village personnel to have full access to the property 's domestic water service, which is located on private property. This access is required to initiate and terminate water service without impacting the fire suppression system. (Similar agreements have been executed with Manor Care in the past, as well as with Sheraton Suites, Mallard Crossing, Super Mart, and E1 Betel Christian Center. (A report from the Director of Engineering and Community Development, recommending approval, is attached. ) I) Consideration to adopt ORDINANCE NO. 2658 (attached) amending the position classification and Salary Plan of the Village of Elk Grove Village. (Approval to increase the authorized strength for the firefighter position is necessary in order to hire an additional firefighter in time to attend the September 1998 Fire Academy. This individual will be hired from the existing firefighter list. The additional position will automatically revert back to the original authorized strength, pending the decision of the Fire Pension Board on an existing retirement request. ) 7. REGULAR AGENDA A) Consideration of a request from La Magdalena Restaurant (attached) to permit outdoor seating for 60 people in the portico area of 950 Elk Grove Town Center (Building C) . (La Magdalena has requested a permit to allow outdoor dining at their restaurant in the Elk Grove Town Center. In accordance with the B-5 Business District requirements, requests for outdoor dining are to be reviewed by the Village Board based on specific criteria, including aesthetics, compatibility with neighboring uses, impact on the entire shopping center and the benefit derived from the outdoor use. (The Department of Engineering and Community Development has reviewed this request and believes that the outdoor seating area will not detract from Agenda for VB Meting 8-11-98 6 the aesthetic environment of the Town Center and will be compatible with the adjacent uses. In addition, the outdoor dining will benefit the restaurant from increased capacity and more choices of dining environment. (A report from the Director of Engineering & Community Development, recommending approval, is attached. B) Consideration of a request from La Magdalena Mexican Cuisine, 950 Town Center, to permit one (1) illuminated "La Magdalena Mexican Cuisine" sign on the east side of the building totaling 90 Sq. Ft. , which was not indicated on the building signage plan approved by the Village Board on February 28, 1997. (La Magdalena Mexican Cuisine will be located in Retail Building "C" of the Town Center. The sign will be internally illuminated and has a red face. (The Department of Engineering and Community Development has reviewed the drawings and identified that the proposed building signage was not indicated on the building signage plans approved by the Village Board on February 28, 1997. (All proposed sign packages have been reviewed and approved by Hamilton Partners. In addition, the total area of all proposed building signage does not e:{ceed the allowable area permitted by the Village's .sign regulations. Village Board approval is required since the signs were not identified on the - approved signage plan. (A report from the Director of Engineering and Community Development, recommending approval, is attached. ) BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Feichter a . Landmeier Public Works Internal and Facade Improvement b. Sidewalk/Street Light Improvements C. Undergrounding of Electrical Lines d. Cosman Road Asphalt Path e. West Side Garage Improvement f. Salt Creek Improvements g. Fire Station 7 Renovations/Improvements 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner a . Wireless 9-1-1 Surcharge b. Taxi Cab Licensing Procedures C. Massage Parlor Ordinance d. Mobile Food Vending Licenses • Agenda for VB Meeting 8-11-98 7 10. PERSONNEL COMMITTEE - Trustee Petri a . Communication b. Wellness Program C. Interest Based Bargaining 11 . RECYCLING & WASTE COMMITTEE - Trustee Czarnik a . Scavenger Licenses 12. INFORMATION COMMITTEE - Trustee Dill a . Cable TV System Upgrade b. FOIA Requests 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri 14. YOUTH COMMISSION - Trustee Prochno a . Use of Lions Club Donation b. High School Event 15. PARADE COMMISSION - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Parrin a . Gullo Revised Site Plan b. Shinnyo-En Annexation 17. ZONING BOARD OF APPEALS - Village Manager Parrin 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a . Cable Television Committee - Trustees Petri/Lissner b. Community Service Board - Trustee Czarnik C. Liquor Commission - President Johnson d. Camelot Committee - President Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS - a . Pending Action By Village Board b. Pending Action By Village Attorney 21 . REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT Agenda for VB fting 8-11-98 8 In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Engelbrecht, MacArthur, Knickerbocker, Niehaus, Smith (2)