HomeMy WebLinkAboutAGENDA - 08/25/1998 - VILLAGE BOARD AGENDA 11 .L
Next ORD: 2659 (2659)
Next RES. 38-98 (40-98)
Recess: 9 p.m.
AGENDA
Regular Village Board Meeting
August 25, 1998
Elk Grove Village
1 . Call to Order
2. Invocation (Rev. Norman R. Anderson, Pastor, Elk Grove
Baptist Church)
3. Approval of Minutes of August 11, 1998
4 . President and Board of Trustees' Report
5. Accounts Payable Warrant: August 25, 1998
6. CONSENT AGENDA
A) Consideration to award a purchase contract to the
lowest, responsive and responsible bidder, ASAP
Software Experts, Buffalo Grove, Illinois, for the
purchase of forty-six (46) new and upgraded Microsoft
office 97 licenses, twenty-five (25) Microsoft Windows
95 license upgrades, and associated documentation for
both products, in an amount not to exceed $12,371 . 00.
(The FY 1998-99 budget includes funds for the
standardization of Village computer networks on the
suite. Formal bid specifications were provided to
eleven (11) companies, of which five (5) responded. .
Upon review ASAP Software Experts was determined to
have provided the lowest responsive and responsible _
bid. Information Systems Staff has reviewed ASAP's
qualifications and finds them to be acceptable.
(The licenses will be used to standardize all
departments, on the Microsoft Office Suite for word
processing, spreadsheet, and graphic software
applications.
(Sufficient funds are budgeted and available for
this purchase.
(Reports from the Director of Finance and
Purchasing Agent, recommending approval., are
attached. )
B) Consideration to award a purchase contract to Kustom
Signals Inc. , of Lenexa, Kansas for the purchase of -
one (1) Smart Model I, radar speed monitoring trailer
system, in a total contract amount not to exceed
$12, 795. 00.
Agenda for VB Meeting 8-18-98 2
(The FY '98-99 budget includes funds for the
purchase of a radar speed monitoring trailer system.
A request for proposals was published in the Daily
Herald which resulted in three (3) proposals being
received.
(The proposals received represented three
different manufacturer's products. Each unit was
evaluated on manufacturer's design and engineering
reliability factors and proven dependability of
equipment, as well as references from surrounding
Police Departments. Based on the aforementioned
factors, an Evaluation Panel of the Elk Grove Village
Police Department assigned ratings to each proposal.
Kustom Signals, Inc. was found to have the highest
ranking and to have better safety features and is
superior in design.
(The Kuscom Signals' system contains a statistics
computer for gathering traffic data which provides
data analysis on traffic flow and patterns. In
addition, the radar unit used in the Kustom trailer is
the same unit being used by the Elk Grove Village
Police Department. They have expressed complete
satisfaction with the Kustom brand radar hand units
because of the excellent range this system provides.
(Sufficient funds are budgeted and available for
this expense.
(Reports from the Purchasing Agent and Chief of
Police, recommending approval, are attached. )
C) Consideration of the following: -
to approve the Balancing Change Order for the
1997 Sidewalk Improvement Project for a net
decrease of $11,206. 20; and
to approve a Final Pay Estimate of $2, 749. 40 for
this project.
(The Village Board awarded the 1997 Sidewalk
Improvement Project to Triggi Construction, Inc. , in
FY 1997-98. The project included the installation of
sidewalk on Arlington Heights and Landmeier Roads.
The project is complete and has been reviewed by the
Engineering and Community Development Department.
(The project was completed at a total cost of
$27, 494. 00, which is 28. 9s below the bid price of
$38, 700. 20.
(A report from the Director of Engineering and
Community Development recommending approval, is
attached. )
Agenda for VB Meeting 8-I8-98 3
D) Consideration of the following:
• to approve the Balancing Change Order for the
Landmeier Station -- off-site Public Improvement
Project for a net decrease of $25, 742.20;
• - to approve a Final Pay Estimate of $8, 677. 48 for
this project; and
• to refund $11,242.20 to the North West Housing
Partnership, which represents the amount of their
cash deposit which was not necessary for the
completion of the project.
(The Village Board awarded the Landmeier Station
off-Site - Public Improvement Project to Mola
Construction Company, Inc. , in FY 1997-98. The
project is complete and has been reviewed by the
Engineering & Community Development Department .
(The project was completed at a total cost of
$60, 962. 80, which is 29. 7s beloe:- the bid price of
$86, 705. 00.
(Funding for this construction project cane from
a combination of a Community Development Block Grant
funds in the amount of $50, 000 and a cash deposit from
the North West Housing Partnership in the amount of
$22,205. Since the project was completed for a total
cost of $60, 962. 80 funds in the amount of $11 ,242. 20
($72,205 total funds on hand minus 560, 962. 80 in total
contract costs) need to be reimbursed to the North
A7est Housing Partnership.
(A report from the Directo.- of Engineering &
Community Development, recommending approval, is
attached. )
E) Consideration of the following:
• to approve the Balancing Change Order for the
1997 Watermain Improvement Project for a net
decrease of $39,548. 42. and
• to approve the Final Pay Estimate of $12, 724. 91
for this project.
(The Village Board awarded the 1997 Watermain
Project to Mola Construction Co. , Inc. , on June 10,
1997. The project is complete and has been reviewed
and approved by the Engineering and Community
Development Department.
Agenda for VB Meeting 8-18-98 4
(The project was completed at a total cost of
$294, 183. 58, which is 11 . 90 below the bid price of
,5333, 732. 00.
(A report from the Director of Engineering and
Community Development, recommending approval is
attached. )
F) Consideration to authorize a public hearing before the
Village Board to consider the Annexation Agreement for
Shinnyo-En USA to annex 4 .55 acres of property located
at 120 East Devon Avenue on Tuesday, September 22,
1998, at 7: 45 p.m.
(Shinnyo-En 's petition was previously discussed
and recommended for approval by the Plan Commission in
public hearing on July 1, 1998. The subsequent
minutes and finding-of-fact from that date have been
distributed. Village staff, including the Village
Attorney have completed an initial review of the
proposed annexation agreement which is being revised
by the petitioner. A copy of the revised annexation
agreement will be provided to the Village Board for
discussion at the September 8, 1988 Committee of the
%%hole meeting. Any changes requested by the Village
Board will be included in the agreement to be
discussed in public hearing on September 22. )
(A report from the Assistant to the Village
Nanager, recommending approval, is attached. )
G) Consideration to increase a purchase contract with
Lampignano and Son Construction Company, Mount
Prospect, IL for the removal and replacement of
sidewalks, driveway aprons, curb and gutter under the
1998 Private Participation Concrete Replacement
Program in the amount of $82,126. 60 for a total
contract amount not to exceed $156,327. 60.
(At the May 12, 1998 Village Board meeting,
Lampignano and Son was awarded a contract for the 1998
Private Participation Concrete Replacement Program in
the amount of $74,199. The contract was awarded
following a formal bid process which determined that
Lampignano and Son was the lowest responsive and
responsible bidder.
(The existing contract needs to be increased due
to the volume of private work requested under the
program. A total of 156 private property owners have
enrolled in the program and pre-paid $108,327. 60. Of
the $82, 128. 60 increase, $72, 128. 60 is being
attributed to the self-funded portion of the program.
The remaining $10, 000 will be used for additional
Village work under the contract.
Agenda for VB Meeting 8-18-98 e 5
(A report from the Director of Public Works,
recommending approval, is attached. )
H) Consideration to adopt RESOLUTION NO. 38-98
(attached) , determining the appropriateness for Class
6(3) status pursuant to the Cook County Real Property
Classification Ordinance as amended January 1, 1995
for certain property located at 1280 Landmeier Road.
(Electric City, Inc. , plans to occupy a building
that has been vacant for more than 2 years.
(The 613 tax incentive allows a property tax
assessed valuation reduction from 36� to 16s of the
fair market value for an eight-year period. The class
6(B) status applies to the building being vacant for
twenty-four continuous months.
(An additional twenty (20) new ' jobs will be
created as a result of this renovation.
(A report from the Economic Development Officer,
recommending approval, and a letter from the
petitioner 's representative requesting 6(B) status,
are attached. )
I) Consideration to adopt RESOLUTION NO. 39-98 (attached)
authorizing the Village President and Village Clerk to
execute a general release between Elk Grove Village
and Video Update, Inc.
(The adoption of this general release is the
conclusion of 'itigaticn between Elk Grove Village and
Video Update, Inc. The release requires Video Update
to pay the Village $3, 837. 50 and to dismiss their suit
against the Village)
(The Village Attorney has reviewed the release
and recommends approval.
7. REGULAR AGENDA
None
BOARDS AND COMMISSIONS
B. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Feichter
a . Landmeier Public Works Internal and Facade Improvement
b. Sidewalk/Street Light Improvements
C. Undergrounding of Electrical Lines
d. Cosman Road Asphalt Path
e. West Side Garage Improvement
f. Salt Creek Improvements
g. Fire Station 7 Renovations/Improvements
Agenda for VB Meeting 8-18-98 6
9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner
a . Wireless 9-1-1 Surcharge
b. Taxi Cab Licensing Procedures
C. Massage Parlor Ordinance
d. Mobile Food Vending Licenses
10. PERSONNEL COMMITTEE - Trustee Petri
a . Communication
b. Wellness Program
C. Interest Based Bargaining
11 . RECYCLING & WASTE C014MITTEE - Trustee Czarnik
a. Scavenger Licenses
12. INFORMATION COMMITTEE - Trustee Dill
a . Cable TV System Upgrade
b. FOIA Requests
C. Year 2000 Preparations
13. INDUSTRIAL/COMMERCIAL
REVITALIZATION COMMISSION - Trustees Lissner/Petri
19. YOUTH COMMISSION - Trustee Prochno
a . Use of Lions Club Donation
b. High School Event
15. PARADE COMMISSION - Trustee Czarnik
16. PLAN COMMISSION - Village Manager Parrin
a . Gullo Revised Site Plan
17. ZONING BOARD OF APPEALS - Village Manager Parrin -
1 . 399 Cedar Lane - Variation to permit side-yard encroachment
(PH 8-26-98)
2. Gullo Property - Variation for reduction in required parking
stall size for proposed industrial development -on Touhy Avenue
(PH 8-26-98)
18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES
a. Cable Television Committee - Trustees Petri/Lissner
b. Community Service Board - Trustee Czarnik
C. Liquor Commission - President Johnson
d. Camelot Committee - President Johnson
19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk
20. UNFINISHED BUSINESS -
a. Pending Action By Village Board
b. Pending Action By Village Attorney
Agenda for VB Meeting 8-18-98 7
21 . REPORT FROM VILLAGE MANAGER
22. NEW BUSINESS
23. ADJOURNMENT
In compliance with the Americans with Disabilities Act and
other applicable Federal and State laws, the meeting will be
accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk,
preferably no later than five days before the meeting.
C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri,
Prochno, Parrin, Rummel, 3office, Cech, Ingebrigtsen,
Encelbrecht, MacArthur, Knickerbocker, Niehaus; Smith (2)
a