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HomeMy WebLinkAboutAGENDA - 10/13/1998 - VILLAGE BOARD AGENDA Next ORD: 2664 (2664) Next RES. 45-98 (48-98) Recess: 9 P.M. AGENDA REGULAR VILLAGE BOARD MEETING October 13, 1998 1 . Call to Order 2. Invocation (Pledge of Allegiance) 3 . Approval of Minutes of September 22, 1998 4 . President and Board of Trustees ' Report S. Accounts Payable Warrant: October 13, 1998 6. CONSENT AGENDA A) Consideration of a request from Mr. Bob Blames, 551 Laurel Street, for a variation from Section 8-12B-1-ID, Easements, of the Municipal Code to permit the construction of a garage to encroach 4 feet into a 10- foot public utility and drainage easement. (The petitioner is proposing to construct a garage which would encroach 4 feet into the existing 10-foot utility easement. The petitioner has been granted permission to encroach upon the easement by Ameritech, Commonwealth Edison, Northern Illinois Gas and Media One. The Department of Engineering & Community Development has determined that there are no Village-owned utilities in the easement. (The Village will retain the right to utilize the easement in the future with restoration of the easement limited to its existing state prior to the construction of the garage. (A report from the Director of Engineering and Community Development, recommending approval, is attached. ) B) Consideration of a request (attached) from Alexian Brothers Medical Center to waive building permit fees for an expansion of the Cardiac Cath Lab in the amount of $10, 803 . 50. (It has been the past practice of the Village Board to waive building permit fees for not-for-profit agencies. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) Agenda for VB Me(!kg 10-13-98 • 2 C) Consideration of a request (attached) from the HIV Coalition to waive permit fees for a three-part renovation project at 990 Criss Circle in the amount of $376. 00. (It has been the past practice of the Village Board to waive permit fees for not-for-profit agencies. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) D) Consideration to authorize a public hearing before the Plan Commission to hear the petition of ManorCare Health Services, for an amended site and annexation agreement for their senior care complex located at 1920 Nerge Road. (ManorCare's existing facility consists of three separate buildings used for the purpose of providing nursing home and assisted living care to senior citizens. The entire Manor Care property was annexed into the village under three (3) separate annexation agreements in 1986, 1994 and 1997. Any changes to the site plans approved by the Village Board as part of the annexation agreements are required to go through the public hearing process before the Plan Commission prior to Village Board consideration of an amended site plan. (ManorCare is proposing to construct an addition to their facility that would provide 4, 480 sq. ft. of living space for the nursing home building located on the eastern portion of the property. Village staff has reviewed the subject petition and does not have any major objections. A report from the Assistant to the Village Manager, recommending approval, is attached. (If approved, a public hearing date will be established in accordance with the Plan Commission's schedule. ) E) Consideration of the following: • to award a professional services contract to the lowest responsive and responsible bidder, Bertholds Nursery, Elk Grove Village, IL, to provide equipment, planting materials, tools and labor to construct sixteen (16) landscape beds at a total contract amount not to exceed $32, 921. 58; and • to increase the Recycling Fund in the amount of $23, 700. (The sixteen (16) landscape beds will be installed in the medians of Elk Grove Boulevard, between Arlington Heights Road and Rev. Morrison Boulevard, and on J.F. Agenda for VB Mee•g 10-13-98 0 3 Kennedy between Arlington Heights Road and Elk Grove Boulevard. The beds were previously discussed by the Village Board at the July 14, 1998 Committee of the Whole meeting. (Bid notices were provided to seventeen (17) potential bidders of which one (1) responded. Contractors not responding to the bid stated that their nurseries could only provide the stock and did not install landscape beds. In addition, several potential bidders indicated that they were too busy at this time. Upon review, Bertholds Nursery's bid was determined to be competitively priced and Bertholds has performed satisfactory work for the Village in the past. (Reports from the Director of Public Works and Director of Finance, recommending approval, are attached. ) F) Consideration to award a professional services contract to the lowest responsive and responsible bidder, A. Lamp Concrete Contractors, Schaumburg, IL, for snowplowing services for the 1998-99 season at a per hour cost not to exceed the following: 1998/99 Per Hour Five (5) Wheelers w/10' Plow Regular Time $ 85. 00 Overtime and Saturdays 100. 00 Sundays and Holidays 120. 00 Three (3) Wheelers w/8' Plow Regular Time 85. 00 Overtime and Saturdays 100. 00 Sundays and Holidays 120. 00 One (1) Yard Loader w/ Operators Regular Time 100. 00 Overtime and Saturdays 125. 00 Sundays and Holidays 150. 00 at a total contract amount not to exceed $50, 000. (Bid notices were provided to ten (10) potential bidders of which three (3) responded. Upon review, A. Lamp Concrete Contractors was determined to have submitted the lowest responsive and responsible bid. (Adequate funds are budgeted and available for this purpose. The contract is to be utilized on an as-needed basis only. (A report from the Director Public Works and Director of Finance, recommending approval, is attached. ) Agenda for VB Meeting 10-13-98 • 4 G) Consideration to award a purchase contract to the lowest responsive and responsible bidder, St. Aubin Nursery, Kirkland, IL to furnish and plant 150 balled and burlapped deciduous shade trees in an amount not to exceed $189. 80 (Group A) per tree, for a total contract amount not to exceed $30, 645. (Bid specifications were provided to twelve potential bidders of which five (5) responded. Upon review of the bids submitted, it was determined that St. Aubin's was the lowest responsive and responsible bid. (St. Aubin's Nursery has also agreed to participate in the Village's Private Tree Planting Program. Under the terms and conditions in the Village " contract, the resident 's cost will be per tree, including tax and planting on private property. All orders and payments will be $209. 80 (Group A) and $238. 80 (Group B) per tree, including tax and planting on private property. All orders and payments will be transacted directly between St. Aubin's Nursery and the resident. (Group A consists of shade trees of maple and ash varieties. Group B includes shade trees, including varieties of oak. (Sufficient funds are budgeted and available for this request. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached. ) H) Consideration to adopt Resolution No. 45-98 (attached) , authorizing the Village President and Village Clerk to execute estoppel certificates for the Redevelopment Agreement and the Reciprocal Easement Agreement between Hamilton Partners and the Village of Elk Grove Village (Elk Grove Town Center) . (The adoption of this resolution confirms that Hamilton Partners has met the criteria of the Redevelopment Agreement and the Reciprocal Easement Agreement adopted with the Village. Passage of this resolution will allow Hamilton Partners to secure a loan from Allianz Life Insurance Company, who has required a lien on the Town Center property be secured for the loan. Hamilton Partners is required to confirm that the property is in good standing by providing Allianz with the approved resolution. (The Village Attorney has reviewed the resolution and estoppel certificates and has no objections. ) Agenda for VB Mee•g 10-13-98 5 I) Consideration to adopt RESOLUTION NO. 46-98 (attached) releasing Irrevocable Standby Letter of Credit No. MAS219882 in the amount of $521, 598. 83 and accepting a Statement of Approval and Initial Acceptance; Deed of Conveyance/Bill of Sale; Maintenance Bond No. B12481179M, in the amount of $47, 418. 08, expiring October 14, 2000, guaranteeing maintenance of public improvements for the Huntington Chase Unit 2 Subdivision. (This maintenance bond replaces the previous letter of credit and guarantees the future maintenance of public improvements in the Huntington Chase subdivision over the next two years. (The Village Attorney has reviewed the Maintenance Bond and finds it acceptable. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) J) Consideration to adopt RESOLUTION NO. 47-98 (attached) releasing irrevocable letter of credit No. 50079807, accepted by Resolution No. 4-98, and accepting irrevocable standby letter of credit No. 3011948 from Bank of America NT 85A, in the amount of $20, 000, expiring December 31, 1999 to insure faithful performance by Grantee, Media One of Northern Illinois, Inc. (According to the Village's revised franchise agreement with Media One, Media One is required to provide a $20, 000 Letter of Credit to the Village to ensure the proper completion and restoration of construction in the Village. This resolution allows Media One to transfer their existing Letter of Credit to a different financial institution. (The Village Attorney and Director of Engineering and Community Development have reviewed the Franchise Bond and Letter of Credit and recommend approval . ) 7. REGULAR AGENDA A) Consideration of a request from Fannie May, 968 Town Center, to permit one (1) illuminated "Fannie May" sign on the north side of the building totaling 24.4 ft. , which was not indicated on the building signage plan approved by the Village Board on February 28, 1997. (Fannie May will be located in Retail Building "D" of the Town Center. The sign will be internally illuminated and has a red face. (The Department of Engineering and Community Development has reviewed the drawings and identified that the proposed building signage was not indicated on the Agenda for VB Meeting 10-13-98 • 6 building signage plans approved by the Village Board on February 28, 1997. (All proposed sign packages have been reviewed and approved by Hamilton Partners. In addition, the total area of all proposed building signage does not exceed the allowable area permitted by the Village's sign regulations. Village Board approval is required since the signs were not identified on the approved signage plan. (A report from the Director of Engineering and Community Development, recommending approval, is attached. ) B) Consideration of the following: • a request from Elk Grove Baptist Church, 801 Beisner Road, (attached) for a variation of the sign ordinance to permit the installation of an illuminated sign which exceeds the maximum sign area requirements as follows: ITEM PROPOSED PERMITTED BY VARIATION ORDINANCE Install Install a 4' x 8' 1 sign for property To permit 2 signs illuminated (32 sq. ft.) not to exceed 45 sq. totaling 57 sq. ft. sign Illuminated ft. (164 inc.) Replacement Sign and; • a request to waive all permit fees for the sign construction and installation if the variation is approved by the Village Board. (The Petitioner is requesting permission to replace an existing 3 ' x 4 ' (12 sq. ft. ) non-illuminated sign on Beisner Road with a 4 ' x 8' (32 sq. ft. ) illuminated sign. The proposed illuminated sign, in conjunction with an existing 5' x 5' (25 sq. ft. ) illuminated sign located in front of the church brings the total number of signs on the site to two (2) and the total square footage of both signs to 57 sq. ft. Both signs meet setback requirements and would identify the church its time of services and other information pertinent to the parishioners. (Elk Grove Baptist Church is located within a residential zoning district and by code is only permitted to have one (1) sign which is not to exceed 45 sq. ft. The church was previously granted a variation for two signs, one of which is being replaced with this variation request. The location of both signs is a minimum of 350' from any residential property. Agenda for VB Meeting 10-13-98 7 (A report from the Director of Engineering & Community Development, recommending approval, is attached, ) BOARDS & COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Feichter - a. Landmeier Public Works Internal and Facade Improvement b. Sidewalk/Street Light Improvements C. Undergrounding of Electrical Lines d. Cosman Road Asphalt Path e. West Side Garage Improvement f. Salt Creek Improvements g. Fire Station 7 Renovations/Improvements 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner a. Wireless 9-1-1 Surcharge b. Parking Requirement Review - Gullo 10. PERSONNEL COMMITTEE - Trustee Petri a. Communication b. Wellness Program C. Interest Based Bargaining 11 . RECYCLING & WASTE COMMITTEE - Trustee Czarnik a. Scavenger Licenses 12. INFORMATION COMMITTEE - Trustee Dill a. Cable TV System Upgrade b. FOIA Requests C. Year 2000 Preparations 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri 14 . YOUTH COMMISSION - Trustee Prochno a. Use of Lions Club Donation b. High School Event 15. BARADE COMMISSION - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Parrin a. Gullo Revised Site Plan b. 232 E. Devon - Annexation and Rezoning to 2-2 for commercial uses (PH 9116) . C. M & I Bank - Special Use Permit (PH 10-21-98) 17. ZONING BOARD OF APPEALS - Village Manager Parrin a. cull o Property - Variation for reduction in required parking stall size for proposed industrial development on Touhy Avenue PH 9-9-98) Agenda for VB Meer-Ing 10-13-98 • 8 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Community Service Board - Trustee Czarnik C. Liquor Commission - President Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS - a. Pending Action By Village Board b. Pending Action By Village Attorney 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23 . ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Engelbrecht, MacArthur, Knickerbocker, Niehaus, Smith (2)