HomeMy WebLinkAboutAGENDA - 10/27/1998 - VILLAGE BOARD AGENDA Next ORD: 2665 (2665)
Next RES. 48-98 (49-98)
Recess: 9 P.M.
AGENDA
REGULAR VILLAGE BOARD MEETING
October 27, 1998
1. Call to Order
2. Invocation (Reverend Arthur Fagan, Queen of the Rosary
Parish)
3. Approval of Minutes of October 13, 1998
4. President and Board of Trustees ' Report
S. Accounts Payable Warrant: October 27, 1998
6. CONSENT AGENDA
A)_ Consideration of a request from Ms. Monica L. Keane, 1722
Hampshire Drive, for a variation from Section 8-12B-1-1D,
Easements, of the Municipal Code to permit the
construction of a shed to encroach 9 feet into a 15-foot
public utility and drainage easement.
(The petitioner is seeking to construct a shed which
would encroach 9 feet into an existing 15-foot easement.
The petitioner has been granted permission to encroach
upon `the-"'easemen t--^by-^Ameritech, Commonwealth-
Northern
ommonwealth•Northern Illinois Gas, and Media One. The Department of
Engineering & Community Development has determined that
there are no Village-owned utilities in the easement.
(The Village will retain the right to utilize the
easement in the future with restoration of the easement
limited to its existing state prior to the installation
of the shed.
W report from the Director of Engineering & Community
Development, recommending approval, is attached. )
B) Consideration to reject all bids received for the
Rohlwing Road Bituminous Sidewalk Improvement.
(Two (2) contractors submitted bids for the
installation of a bituminous asphalt sidewalk on Rohlwing
Road. Upon review, the lowest bid submitted was received
from Chicagoland Paving, Inc. , in the amount of
$26, 220. 00. This amount exceeds the Engineer's Cost
Estimate by 48 The Engineer's Estimate of Cost for the
project is $17, 740. 00.
(It is believed that the bid prices are excessive due
to the small scale of the project and the fact that this
project is being bid at the end of the construction
season with a limited time frame to complete the work.
Agenda for VB Meeting 10-27-98 2
v/ After analyzing the bids, the Department of Engineering
and Community Development recommends rebidding this
project in the spring of 1999 in combination with the
Cosman Road Bituminous Sidewalk. At that time it is
anticipated that a more reasonable cost will be obtained.
(A report from the Director of Engineering and
Community Development, recommending denial of the bids,
is attached. )
C) Consideration of the following:
• to increase the Public Works General Fund Budget in
the amount of $14, 135.90; and
• to confirm the Village Board's prior authorization to
award a professional service contract to the lowest
responsive and responsible quoter, Holiday Decorating
Enterprises, Elk Grove Village, IL, to furnish,
install and maintain decorations and lights for the
Village Green and Municipal Building, including a 25-
foot tree, for the 1998 Holiday season in a total
contract amount not to exceed $19, 134. 90.
(Quotes were obtained from three (3) companies of
which Holiday Decorating Enterprises was determined to
have the lowest responsive and responsible quote. The
quote includes the purchase of a -25-foot-,holiday tree for
ribbons and garland including set-up and take down. The
quote also includes the rental, installation, maintenance
and removal of approximately 80, 000 lights around the
Municipal Building and 40, 000 lights on trees in the
Village Green/Fountain Area. All decorations will be
installed by November 25, 1998, and removed at a date
determined by the Village.
(This issue was previously discussed at the October
13, 1998, Committee of the Whole Meeting. )
D) Consideration to authorize Deputy Police Chief, Stephen
Schmidt, to attend the Commission on Accreditation for
Law Enforcement Agencies Conference in Knoxville,
Tennessee from November 18 through 22, at a cost not to
exceed $1, 051. 59.
(Sufficient funds are budgeted and available for
this expense. )
Agenda for VB Meeting 10-27-98 3
E) Consideration to approve the following fixed holiday
schedule for Calendar Year 1999:
New Year's Day Friday, January 1
President 's Day Monday, February 15
Memorial Day Monday, May 31
Independence Day Monday, July 5
Labor Day Monday, September 6
Thanksgiving Day Thursday, November 26
Friday After Friday, November 27
Thanksgiving
Christmas Day Friday, December 25; and
F) Consideration to award a purchase contract to the lowest
responsive and responsible bidder, IMC Salt, Inc. ,
Overland Park, KS, for the purchase and delivery of 3, 600
tons of rock salt in an amount of $28. 33 per ton, with a
$3. 00 per 'Lon conveyor loading fee, for a total cost not
"to"`ezcee"cl-"$109 54:8,,,.00 ...> -.-� :._..... _ .__..,-.� ..-•<;. :_,,.<�..+
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(IMC Salt, Inc. , was awarded the contract for rock
salt under the joint purchase agreement with the State of
Illinois. They were the lowest bidder for the northwest
suburban region under the State bidding process.
(In the event that this winter season does not require
extensive salting, the Village is only required to
purchase 700 of the amount ordered or 2, 520 tons at a
price of $71, 391 . 60.
(Sufficient funds are budgeted and available for this
expenditure.
(Reports from the Purchasing Agent and Director
of Public Works, recommending approval, are attached. )
G) Consideration to adopt Resolution No. 48-98, (attached)
amending the expiration date of irrevocable letter of
credit no. 570004194-201 from the First Midwest Bank,
National Association in the amount of $100, 000 payment
for liquidated damages in accordance with the
redevelopment agreement/Elk Grove Town Center L.L. C. from
October 31, 1998 to December 31, 1998.
(Letter of Credit No. 570004194-201 was adopted at the
March 25, 1997 Village Board meeting in accordance with
Agenda for VB Meeting 10-27-98 • 4
the Village's redevelopment agreement for the Elk Grove
Town Center and Village Green. This financial commitment
will ensure that Hamilton Partners will comply with the
terms of the redevelopment agreement.
(This resolution extends the expiration date of
Hamilton Partner's Letter of Credit to December 31, 1998
in conjunction with the anticipated completion of the
Town Center and Village Green. The existing expiration
date is October 31, 1998. )
7. REGULAR AGENDA
'A) Consideration of the following:
• a request from the Lutheran Church of the Holy
Spirit, 150 Lions Drive, (attached) for a variation
of the sign ordinance to permit the installation of
a non-illuminated free-standing sign which exceeds
the Village's sign requirements as follows:
ITEFf PROPOSED PERMITTED BY ORDINANCE VARIATION I
Freestanding 4'x41 (16 SgFt) 1 Sign not To permit a 16 SgFt
Identification Sign non-illuminated sign exceeding sign in addition to
45 SgFt the existing 64 Sq
Ft church sign
• a request from the Lutheran Church of the Holy Spirit
to waive all permit fees for the sign construction and
installation if the variation is approved by the
Village Board.
(The petitioner is requesting permission to construct
a 4 ' x 4 ' (16 sq. ft. ) non-illuminated free-standing sign.
The sign is a replacement for their previous
preschool/kindergarten sign that was damaged and removed
due to its poor condition. The church has purchased the
identical cast iron sign used by the Elk Grove Park
District. The sign will have different placards
depending on the church school season. This sign is in
addition to the existing 4 ' x 8 ' two-sided (64 sq.ft. )
illuminated sign which identifies the church.
(Village Ordinance specifies that a church in a
residential district shall be limited to one sign not to
exceed 45 sq. ft. in area. However, the church is
located between the High School, Queen of the Rosary,
Rainbow Falls and Elk Grove Boulevard, which separates
this sign from the closest residential properties by over
200 feet.
Agenda for VB Meeting 10-27-98 5
(A report from the Director of Engineering & Community
Development, recommending approval, is attached. )
BOARDS AND COMMISSONS
8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Feichter
a. Landmeier Public Works Internal and Facade Improvement
b. Sidewalk/Street Light Improvements
C. Undergrounding of Electrical Lines
d. Cosman Road Asphalt Path
e. West Side Garage Improvement
f. Salt Creek Improvements
g. Fire Station 7 Renovations/Improvements
9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner
a. Wireless 9-1-1-Surcharge - - -
10. PERSONNEL COMMITTEE - Trustee Petri
a. Communication
b. Wellness Program
C. Interest Based Bargaining
11. RECYCLING & WASTE COMMITTEE - Trustee Czarnik
a. Scavenger Licenses
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a. Cable TV System Upgrade
13 . INDUSTRIAL/COMMERCIAL
REVITALIZATION COMMISSION - Trustees Lissner/Petri
a. Parking Stall Size Requirements
14 . YOUTH COMMISSION - Trustee Prochno
a. Use of Lions Club Donation .
b. High School Event
15. PARADE COMMISSION - Trustee Czarnik
16. PLAN COMMISSION - Village Manager Parrin
a. Gullo Revised Site Plan -
b. M & I Bank - Special Use Permit (PH 10-21-98)
C. Manor Care - Amended Site Plan/Annexation Agreement
17. ZONING BOARD OF APPEALS - Village Manager.Parrin
a. Gullo Property - Variation for reduction in required parking
stall size for proposed industrial development on Touhy Avenue
(PH 9-9-98)
Agenda for VB Meet 10-27-98 6
18. REPORTS OF OTHER BOARDS COMMISSIONS & COMMITTEES
a. Cable Television Committee - Trustees Petri/Lissner
b. Community Service Board - Trustee Czarnik
C. Liquor Commission - President Johnson
19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk
20. UNFINISHED BUSINESS -
a. Pending Action By Villacie Board
b. Pending Action By Village Attornev
1. 232 E. Devon - Annexation and Rezoning to B-2 for
commercial uses (PH 9/16) .
21 . REPORT FROM VILLAGE MANAGER
22. NEW BUSINESS
23 . ADJOURNMENT
In compliance with the Americans with Disabilities Act and
other applicable Federal and State laws, the meeting will be
accessible to individuals with disabilities. Persons requiring
auxiliary .aids._and/or ,se-rvices_,should.,contac.t.fthe Village.Clerk,,,
=% �7� referabl nos$1`ater%;than�faue.?da. s,�belor-e=; hensmeetin ��
C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri,
Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen,
Engelbrecht, MacArthur, Knickerbocker, Niehaus, Smith (2)