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HomeMy WebLinkAboutAGENDA - 11/17/1998 - VILLAGE BOARD AGENDA Next ORD: 2668 (2668) Next RES. 49-98 (51-98) Recess: 9 p.m. AGENDA REGULAR VILLAGE BOARD MEETING - November 17, 1998 1 . Call to Order 2. Invocation (Rev. Mark Clem, Pastor, Elk Grove Baptist Church) 3. Approval of Minutes of October 27, 1998 4. President and Board of Trustees ' Report 5. Accounts Payable Warrants: October 30 and November 17, 1998 6. CONSENT AGENDA A) Consideration to authorize the payment of $2, 000 to the Community Education Foundation of Township High School District 214 for the Fighting Back Program. (Fighting Back: Communities Against Substance Abuse, is comprised of Elk Grove, Arlington Heights, Buffalo Grove, Des Plaines, Mt. Prospect, Rolling Meadows, and High School District 214. Each community is requested to - provide $2, 000 in funding on an annual basis. Fighting Back works to provide a regional drug-free environment through education and support of prevention and treatment agencies. Our social workers and Community Service office utilize the services of Fighting Back. (Funds for the donation are budgeted and available for this expense. (A report from the Chief of Police, recommending approval, is attached. ) B) Consideration of the following: • to allow the Northwest Suburban Council of the Boy Scouts of America, Inc. , to use a portion of the Super K Mart parking lot for the sale of Christmas trees from November 26 through December 26, 1998; and; • to waive the $200 business license fee required for nursery sales for the Boy Scouts of America. (This item authorizes the temporary use of the Super Kmart parking lot for the outdoor sale of holiday trees. The Boy Scouts are also requesting a waiver of the $200 business license fee due to the fact that they are a not- . for-profit organization. i Agenda for VB Me•ng 11-17-98 • (The Department of Engineering and Community Development has reviewed this request and determined that there would be no negative effects in terms of traffic or parking requirements. The same sale was also held last year without incident. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) C) Consideration to accept the Village's Comprehensive Annual Financial Report for the fiscal year ended April 30, 1998. (The Comprehensive Annual Financial Report (CAFR) is an audit prepared by an independent accounting firm. The CAFR complies with generally accepted accounting principles and legal requirements. The CAFR has been submitted to the Government Finance Officers Association for consideration to receive a Certificate of Achievement for Excellence in Financial Reporting. ) D) Consideration of the following: • to waive the formal bidding process; and • to award a purchase contract to Integrated Security Group (ISG) , Ltd. , Atlanta, Georgia for the purchase of three (3) ISG-K90 Talisman thermal imaging cameras and one (1) wireless video link, in an amount not to exceed $49, 600. (The Village Board authorized the purchase of two (2) thermal imaging cameras from the Foreign Fire Insurance Fund during the 1998-99 fiscal year at a total cost not to exceed $50, 000. After a review and test process of six different units by a Fire Department task force, it is recommended that the Village purchase the ISG-X90 "Talisman" thermal imaging cameras from ISG at a unit cost of $15, 500 each. In addition, the Fire Department is recommending the purchase of three (3) cameras at this time, along with a wireless video link ($3, 100) . (The thermal imaging cameras are primarily intended to locate victims inside of burning structures, These cameras can also locate "hot spots" inside of walls, ceilings and other non-visible and inaccessible locations. In addition, the cameras will assist multiple companies in responding to emergency situations by allowing different floors or different sides of a building to be viewed. The wireless video link will enable images to be transmitted to a remote location such as the Watch Commander's car. The wireless video link Agenda for VB Acing 11-17-98 � 3 will also allow training instructors to view training sessions in smoke and low visibility situations. (Reports from the Fire Chief and the Fire Department task force, recommending approval, are attached. ) E) Consideration to award a professional service contract to the lowest responsive and responsible bidder, Martam Construction, Inc. , Elgin, IL for the construction of a new 16" emergency water main connection under the Illinois Tollway between the Elk Grove Village and Arlington Heights in a total amount not to exceed $192, 320. (Bid specifications were provided to eleven (11) potential bidders, of which six (6) responded. The Public Works Department along with Stanley Consultants, Inc. , the consultants who prepared the specifications fez- this orthis project, reviewed the bids. Upon review, Martam Construction was determined to be the lowest responsive and responsible bidder. (This project is a joint venture with the Village of Arlington Heights, whereby, Elk Grove is the lead agency and will finance the cost of the entire project and be reimbursed by Arlington Heights for 50 percent of the construction cost ($96, 160) . (Adequate funds are budgeted and available for this project. Reports from the Director of Finance and the Director of Public Works, recommending approval, are attached. ) F) Consideration to award a purchase contract to the lowest responsive and responsible bidder, Avalon Petroleum Company, Tinley Park, IL, to furnish and deliver gasoline and diesel fuel for the period December 1, 1998 through November 30, 1999, in an amount not to exceed $175, 400. (Bid specifications were provided to six (6) potential bidders, of which two (2) responded. Upon review of the bids, Avalon Petroleum Company, was determined to have the most responsive and responsible bid. Avalon Petroleum has supplied fuel to the Village for the past five years to the satisfaction of the Public Works Department. (The Village has an option to extend the contract each year through November 30, 2003, with the provision that Avalon cannot exceed the percentage increase in the Chicago Area Consumer Price Index, which is limited to 5s per year. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached. ) i _I Agenda for VB Meing 11-17-98 4 G) Consideration to award a professional service contract to the lowest responsive and responsible bidder, Powell Tree Care, Inc. , Elk Grove Village, IL for high-branch pruning and trimming of parkway trees in an amount not to exceed $48, 720. (Bid specifications were provided to fifteen (15) potential bidders of which four (4) responded. Upon review of the bids, Powell Tree Care, Inc. , was determined to have the most responsive and responsible bid. Powell has performed this work to the satisfaction of the Village in the past. (The 1998/99 Fiscal Year Budget included only 2, 000 trees to be trimmed; however, at the direction of the Village Board an additional 1, 000 trees will be included in this fiscal year's project. The amount of this contract represents a cost of $16. 24 per tree, which is less than last year's cost of $20. 25 per tree. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached. ) H) Consideration to adopt RESOLUTION NO. 49-98 (attached) authorizing membership dues for the Illinois Municipal League (IML) in the amount of $1, 420. 00. (The IML publishes four monthly mailings which serve to educate municipalities on legislative activity in Springfield. It also offers educational conferences throughout the year and member services such as contracted services for drug and alcohol testing, a risk management pool and computer software packages. (Renewing membership in IML will assist the Village in remaining active on statewide legislation which effects local government authority. Also, the IML Municipal Calendar proves very helpful for record keeping purposes. ) 1) Consideration to adopt RESOLUTION NO. 50-98 (attached) authorizing the Village President and village Clerk to execute an agreement between the Village of Elk Grove Village and the Illinois Department of Transportation for the improvement of Arlington Heights Road adjacent to the Town Center and the construction of the Lonsdale Road cul-de-sac. (This Agreement provides the terms of the $50, 000 Grant that was authorized by the General Assembly for the Lonsdale cul-de-sac. The agreement requires the Village to prepare the plans, specifications, contract documents and bid and award the contract. The Village will also certify that all necessary right-of-way has been obtained i -� Agenda for VB Me•ng 11-17-98 • S and that utilities will be relocated at no expense to the State. (The State will provide the $50, 000 grant to the Village in advance of the project. Upon completion, any remaining funds must be returned to the state within 45 days. Any costs in excess of $50, 000 are the responsibility of the Village. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) 7. REGULAR AGENDA A) Consideration of a request from Hamilton Partners (attached) to permit a 1 ' x 10' x 6" panel to be added to their existing Town Center free-standing Pylon signs on Arlington Heights and Biesterfield Roads. (The sign expansion would be accomplished by removing approximately one foot of renaissance stone from the bottom of the existing sign. The new sign space would be used to display a Kinko's logo on one-half and a Blockbuster logo on the other one-half (diagram attached) . (Hamilton Partners has stated that it is important for these tenants to have exposure on the roadways. Kinko's location is back in the corner of the center (Building D) and does not have good visibility from either Arlington Heights or Biesterfield Roads. Blockbuster will be occupying the space adjacent to Arlington Heights Road next to Dominicks's (Building E) . (The new sign panel would be an extension to the three (3) existing panels. The new panels would be fabricated out of the same plastic face materials as the other tenant panels and be surrounded with the same green metal strips as the existing signs. (The existing signs were approved as part of the site plan for the Town Center, however, Village Code requires all signs in the B-5 Business District be subject to the Village Board consideration. (A report from the Director of Engineering and Community Development is attached. ) i _I • — Agenda for VB Meeting I1-17-98 6 BOARDS AND COMMISSIONS _ 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Feichter a. Landmeier Public Works Internal and Facade Improvement b. Sidewalk/Street Light Improvements C. Undergrounding of Electrical Lines d. Cosman Road Asphalt Path e. West Side Garage Improvement f. Salt Creek Improvements g. Fire Station 7 Renovations/Improvements 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner a. Wireless 9-1-1 Surcharge b. Thornton Oil Plat of Consolidation 10. PERSONNEL COMMITTEE - Trustee Petri a. Communication b. Wellness Program C. Interest Based Bargaining 11 . RECYCLING & WASTE COMMITTEE - Trustee Czarnik a. Scavenger Licenses 12. INFORMATION COMMITTEE - Trustee Dill a. Cable TV System Upgrade 13 . INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Parking Stall Size Requirements 14 . YOUTH COMMISSION - Trustee Prochno a. Use of Lions Club Donation b. High School Event 15. PARADE COMMISSION - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Parrin a. Gullo Revised Site Plan 17. ZONING BOARD OF APPEALS - Village Manager Pa=in a. Gullo Property - Variation for reduction in required parking stall size for proposed industrial development on Touhy Avenue (PH 9-9-98) b. 1055 Susan Court - Variation to Permit Structure in Rear Yard (PH 11/11/98) C. Spruce Meadow Lot #1 - Variation to Permit Fence on Side Lot Line and Garage Encroachment (PH 11-11-98) Agenda for VB Meeting 11-17-98 7 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/LiSsner b. Community Service Board - Trustee Czarnik C. Liquor Commission - President Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS - a. Pendinc7 Action By Village Board 1 . 232 E. Devon - Annexation and Rezoning to B-2 for commercial uses (PH 9/16/98) . 2. Manor Care Amended Annexation Agreement (PH 11/17/98) b. Pending Action by Village Attorney 21 . REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23 . ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Engelbrecht, MacArthur, Knickerbocker, Niehaus, Smith (2)