HomeMy WebLinkAboutAGENDA - 12/15/1998 - VILLAGE BOARD AGENDA Next ORD: 2671 (2676)
Next RES. 52-98 (56-98)
Recess: 9 P.M.
AGENDA
REGULAR VILLAGE BOARD MEETING
December 15, 1998
1. Call to Order
2. Invocation (Rev. Mark Clem, Pastor, Elk Grove Baptist Church)
3. Approval of Minutes of November 17, 1998
4. President and Board of Trustees ' Report
5. Accounts Payable Warrant: December 15, 1998
6 . CONSENT AGENDA
A) Consideration to authorize a public hearing before the
Plan Commission to hear the petition of Pecora Development
Company, for the annexation and rezoning of property
located on Higgins Road east of Wildwood Road for the
construction of multi-family residential dwellings.
(Pecora Development Company has petitioned the Village
for the annexation of 4 . 9 acres currently located in
unincorporated Cook County in the R-5 zoning district.
The petitioner is seeking to rezone the property for the
development of three (3) two-story condominiums with a
total of 72 dwelling units.
(Village staff has reviewed the proposed site plan and
has no major objections. However, Pecora is seeking a
variation to permit multiple buildings on one lot. Due to
the rezoning and the requested variances, a public hearing
before the Plan Commission is required.
(A report from the Assistant to the village Manager is
attached. )
B) Consideration to authorize a public hearing before the
Plan Commission to hear the petition of Metricom, Inc. ,
for a special use permit to the installation of wireless
telecommunications equipment within the Village's right-
of-way.
(Metricom provides high-speed, low cost wireless
access to the Internet through radios employed on top of
existing light poles. In accordance, with Section 3-4 :13
of the zoning Ordinance, telephone transmission structures
are allowed as a special use permit in all zoning
districts. Therefore, a public hearing before the Plan
Commission is required.
(Village staff has reviewed Metricom's petition and
has no major objections. If approved, a public hearing
Agenda for VB Meeting 12-15-98 • 2
will be scheduled in accordance with the Plan Commission's
schedule.
(A report from the Assistant to the Village Manager,
recommending approval, is attached. )
C) Consideration of a request (attached) from Alexian
Brothers Medical Center (ABMC) to authorize the placement
of a temporary trailer facility on the Neihoff Pavilion
property located at 955 Beisner Road for an additional
one-year period from January 13, 1999 through January 12,
2000:
(Alexian Brothers Medical Center, in conjunction with
the Rehabilitation Institute of Chicago, provides in-
patient and out-patient therapy at the Neihoff Pavilion.
Due to the closure of a similar facility at Loyola Medical
Center and the expansion of services at the Neihoff
Pavilion, the existing building is no longer sufficient
for ABMC's purposes.
(In response to their space limitations, ABMC is
requesting an extension to allow the existing trailer on
the property to be used for office and clerical staff for
a period of one year. The Village Board previously
approved the trailer for a one-year period on January 12,
1998.
(Authorization of the trailer for a one-year period
will enable ABMC to determine if an addition to the
existing building will be necessary. At this time, ABMC
is researching potential building options at alternative
locations.
(Village staff has reviewed the request and does not
have any objections to the extension of the temporary
trailer.
D) Consideration of a request (attached) from School District
59 to waive the $25 alarm . license fee for the period
January 1, 1999 through December 31, 1999 for the
following locations:
Admiral Byrd School
Clearmont School
Grove Junior High School
Ridge School
Rupley School
Salt Creek School
Lively Storage Facility
for a total amount of $175. 00.
(It. has been past practice of the Village Board to
waive the alarm license fees for other governmental
agencies.
�J Agenda for VB Meeting 12-15-98 3
(A report from the Director of Finance, recommending
approval, is attached. )
E) Consideration to award a professional services contract to
FGM. , Inc. , Oak Brook, Illinois for Phase 1 architectural
and engineering design services related to the initial
master plan for the Biesterfield and Landmeier Fire
Station renovations in an amount not to exceed $10, 000.
(The Village issued a request for qualifications which
resulted in fourteen (14) vendor responses. A selection _
committee, including representatives of the Fire, Public
Works and Finance Department evaluated each response and
created a list of four (4) companies to be , interviewed
based upon criteria including experience, resources, and
understanding of the project. Upon completion of the
interview process, it was determined that FGM, Inc. , was
the most qualified company.
(Phase 1 of the project includes space utilization
studies and preparation of preliminary drainage. A 2°d
phase will be required to prepare detailed drawings, bid
specifications, and project oversight.
(FGM, Inc. , has over 50 years of professional design
experience with a substantial amount of municipal
projects, including Fire and Public Works facilities.
Recent projects completed by FGM received satisfactory
references in Libertyville, Hoffman Estates, Addison and
Roselle. In addition, the review committee also had a
significant level of comfort with FGM's project manager
and design team.
(The Capital Improvements Committee has also reviewed
this selection and recommends approval . A report from the
Director of Public Works is attached. )
F) Consideration to award a professional services contract to
Earth Tech (formally . Rust Environmental and
Infrastructure) Sheboygan, WI, for the purpose of having
computer aided drawings (CAD) developed for existing pre-
fire plans, as well as creating new plans in an amount not
to exceed $26, 143 . 00.
(Earth Tech has been the sole source provider for this
work for the Fire Department since 1997-98. In addition,
Earth Tech developed the current software being utilized
by the Fire Department. Sufficient funds are budgeted and
available for this expense.
(A report from the Fire Chief, recommending approval,
is attached. )
Agenda for VB Meeting 12-15-98 • 4
G) Consideration of the following:
• to approve the Balancing Change Order for the 1997
Drainage Improvements Project for a net increase of
$1, 945. 90 and
• to approve the Final Pay Estimate of $5, 668.23 for
this project.
(The Village Board awarded the 1997 Drainage
Improvements Project to Scully, Hunter, Scully, Inc. on
July 22, 1997. The project is complete and has been
reviewed by the Engineering & Community Development
Department.
(The project was completed at a total cost of
$125, 794. 00. In February, 1998, the Village Board
approved an increase to the contract of $1, 945: 90 due to
increased storm sewer and landscaping costs resulting
from construction site adjustments.
(A report from the Director of Engineering & Community
Development, recommending approval, is attached. )
H) Consideration to award a purchase contract under the
State of Illinois Joint Purchasing Agreement to Landmark
Ford, Springfield, Illinois for the purchase of the
following:
• 12 Police Squad vehicles at a per unit cost of
$22, 560. 15;
• 2 Police Support Service vehicles at a per unit
cost of $20, 904 .50; and
• 1 Fire Administration vehicle at a per unit cost of
$20, 856.50
for a total contract amount not to exceed $333, 388.
(The fiscal year 1998-99 budget includes funds for the
replacement of fourteen (14) Police Department vehicles
and one (1) Fire Department vehicle. The State of
Illinois Joint Purchasing Agreement assures that the
Village has obtained the lowest possible pricing. The
purchase of each vehicle includes an extended warranty of
up to 75, 000 miles.
(Sufficient funds are budgeted and available for this
request.
(Reports from the Finance Director, Chief of Police,
and Fire Chief, recommending approval, are attached. )
Agenda for VB Me•ng 12-15-98 • 5
I) Consideration to adopt RESOLUTION No. 52-98 (attached)
authorizing the Village President to execute an agreement
between the Village of Elk Grove Village and the Suburban
Bus Division (PACE) of the Regional Transportation
Authority (RTA) .
(The current local share agreement will expire on
December 31, 1998. The attached agreement will provide
Dial-A-Ride service in Elk Grove Village through the 1999
calendar year under the same terms as the existing
agreement for trip reservations, service area, service
hours and fare structure. In 1997, the Village spent a
total of $18, 151.39 for 3, 066 Saturday trips and
subsidized 3, 701 weekday trips for seniors at a cost of
$2, 405. 65. The total cost to the Village in 1997 for
Dial-A-Ride service was $117, 000.
(A report from the Assistant to the Village Manager,
recommending approval, is attached. )
J) Consideration to adopt RESOLUTION No. 53-98 (attached)
amending Resolution No. 42-97 and authorizing the village
President and Village Clerk to execute an amended
employment agreement between the Village of Elk Grove
Village and the Village Attorney.
(This ordinance amends the Village Attorney's contract
by extending the effective residency requirement to
October 31, 2000) .
K) Consideration to adopt Resolution No. 54-98 (attached)
amending the expiration date of Irrevocable Letter of
Credit No. 570004194-201 from the First Midwest Bank,
National Association, in the amount of $100, 000 payment
for liquidated damages in accordance with the
redevelopment agreement/Elk Grove Town Center L.L. C. from
December 31, 1998 to March 31, 1999.
(Letter of Credit No. 570004194-201 was adopted at the - -
March 25, 1997 Village Board meeting in accordance with
the Village's redevelopment agreement for the Elk Grove
Town Center and Village Green. This financial commitment
will ensure that Hamilton Partners will comply with the
terms of the redevelopment agreement.
(This resolution extends the expiration date of
Hamilton Partner's Letter of Credit to March 31, 1999 in
conjunction with the anticipated completion of the Town
Center and Village Green. The existing expiration date is
December 31, 1998. )
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Agenda for VB Meeting 12-15-98 6
L) Consideration to adopt RESOLUTION NO. 55-98 (attached)
authorizing the Village President to execute a license
agreement between the Village of Elk Grove Village and MGA
Development Associates, LP.
(The license agreement is necessary to allow Village
personnel to have full access to the property's domestic
water service, which is located on private property. This
access is required to initiate and terminate water service
without impacting the fire suppression system.
(Similar agreements have been executed in the past
with Manor Care, Sheraton Suites, Mallard Crossing, Super
Kmart, and E1 Bethel Christian Center.
(A report from the Director of Engineering and
Community Development, recommending approval, is
attached. )
M) Consideration to adopt ORDINANCE No. 2671 (attached)
amending Chapter 21 Massage Establishments of Title 3 of
the Village Code by substituting the Finance Department
for the Office of the Village Clerk with respect to
applications and the issuance of massage establishment
licenses and licenses for certified massage therapists and
massage therapists in training.
(This ordinance amends the existing massage therapist
ordinance by making the Finance Department responsible for
all licensing activities instead of the Village Clerk.
This practice is consistent with all other licensed
businesses in the Village. In addition, this ordinance
amends the required license date to June 1 of each year in
conjunction with all other business licenses.
(The Village Attorney prepared this ordinance and
recommends approval . )
N) Consideration to adopt ORDINANCE No. 2672 (attached)
amending Title 3, Chapter 9, Section 3-9B-7 of the Village
Code as it pertains to solicitors in Industrial and
Commercial uses.
(This change will allow enforcement of the
solicitation ordinance in the Business Park. This
ordinance is already in place in the residential areas of
the Village. The ordinance will require a solicitor to
leave peacefully and immediately if requested to do so by
the business.
(A report from the Administrative Intern, recommending
approval, is attached. )
(
Agenda for VB Meing 12-15-98 • 7
O) Consideration to adopt ORDINANCE No. 2673 (attached)
abating a portion of the 1998 property tax levied for
certain general obligation bonds for series 1992, 1993 and
1994 .
(The amount of $491, 516 for the Library's portion of
the General Obligation Bonds, Series 1992 ($98, 303) 1993
($49, 152) and 1994 ($344, 061) will be abated for debt
service funds for which the Library reimburses the
Village.
(A report from the Director of Finance was previously
distributed. )
P) Consideration to adopt ORDINANCE NO. 2674 (attached)
authorizing the levy and collection of taxes for the
corporate and municipal purposes of the Village of Elk
Grove for the fiscal year beginning May 1, 1998 and ending
April 30, 1999.
(This item was previously discussed at the November
17, 1998 Committee of the Whole Meeting. A report from
the Director of Finance was previously distributed. )
7 . REGULAR AGENDA
A) Consideration of a request from Kinko's to permit one (1)
illuminated "Open 24 Hours Kinko's Open 24 Hours" sign
over the entrance doors on the north side of the building
totaling 127. 5 Sq. Ft. , which was not indicated on the
building signage plan approved by the Village Board on
February 28., 1997.
(Kinko's will be located ,in Retail Building "D" of the
Town Center that is situated west of Dominick's. The sign
will be internally illuminated and has a blue face over
the words "Open", "hours", and "Kinko's" and a red face "
over the "24 's" and the dot of the "I" in Kinko's.
(The Department of Engineering and Community
Development has reviewed the drawings and identified that
the proposed signage was not indicated on the building
signage plans approved by the Village Board on February
28, 1997.
(The proposed sign package has been reviewed and
approved by Hamilton Partners. In addition, the total
area of the proposed building signage does not exceed the
allowable area permitted by the Village's sign
regulations. Village Board approval is required since the
sign was not identified on the approved signage plan.
i
—� Agenda for VB Meeting 12-15-98 8
(A report from the Director of Engineeringand
Community Development, recommending approval, is
attached. )
B) Consideration of a request from Blockbuster to permit one
(1) illuminated "Blockbuster" sign over the entrance doors
on the north side of the building totaling 47. 7 sq. ft. ,
one (1) illuminated "Blockbuster" sign on the east side of
the building totaling 68. 8 sq. ft. , and two (2)
Blockbuster ticket signs, one on the east side and the
other on the north side of the building totaling 71 sq.
ft. The signage was not indicated on the building signage
plan approved by the Village Board on February 28, 1997.
(Blockbuster will be located in Retail Building "E" of
the Town Center that is situated east of Dominick's. The
signs are internally illuminated and have blue and yellow
faces.
(The Department of Engineering & Community Development
has reviewed the drawings and identified that the proposed
signage was not indicated on the building signage plans
approved by the Village Board on February 28, 1997.
(The proposed sign package has been reviewed and
approved by Hamilton Partners. In addition, the total
area of the proposed building signage does not exceed the
allowable area permitted by the Village's sign
regulations. Village Board approval is required since the
sign was not identified on the approved signage plan.
(A report from the Director of Engineering and
Community Development, recommending approval, is
attached. )
C) Consideration of the following:
a request from the Wesleyan Community Church, 545
Landmeier Road, (attached) for a variation of the sign
ordinance to permit the installation of a non-
illuminated free-standing sign which exceeds the
Vi -age's sign requirements as follows:
ITEM PROPOSED PERMITTED BY ORDINAN E VAR AT ON
Freestanding Install v-shaped I sign not To permit 2 signs
Identification Sign sign w7 each side exceeding totaling 72 Sq.Ft.
measuring 8'x488' 45 Sq.Ft.
(72 Sq.Ft. Total)
a request from the Wesleyan Community Church to waive
all permit fees for the sign construction and
installation if the variation is approved by the
Village Board.
r
Agenda for VB Meeting 12-15-98 9
(The petitioner is requesting permission to construct
a v-shaped free-standing sign. The proposed sign would
measure 8' x 4 %' per side (totaling 72 sq. ft. ) .
(Village Ordinance specifies that a church in a
residential district shall be limited to one sign not to
exceed 45 sq. ft. in area. The church is located adjacent
to a Business District (Landmeier - Tonne Plaza) , and
Landmeier Road separates this sign from the closest
incorporated residential properties by over 100 feet.
(It has been the past practice of the Village Board to
waive permit fees for not-for-profit entities.
(A report from the Director of Engineering & Community
Development, recommending approval, is attached. )
D) Consideration to adopt ORDINANCE NO. 2675 (attached)
amending Ordinance No. -2456 and Ordinance No. 2498 by
approving a third amended site plan relating to outlet #2
of the Gullo Shopping Center located at Biesterfield Road,
east of Wellington Avenue.
(This ordinance allows the development of a 4, 400
square foot building in outlet #2 of the Gullo Shopping
Center with the primary tenant being a flower shop. The
site plan calls for the new building to be consistent with
the existing buildings by using similar materials. In
addition, the plan provides adequate parking with
additional landscaping as requested by the Village Board.
(This item was previously discussed at the November
17, 1998 Committee of the Whole Meeting and also appears
under unfinished business of the Village Attorney. )
BOARDS AND COMMISSIONS
8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Feichter
a. Landmeier Public Works Internal and Facade Improvement
b. Sidewalk/Street Light Improvements
C. Undergrounding of Electrical Lines
d. Cosman Road Asphalt Path
e. West Side Garage Improvement
f. Salt Creek Improvements
g. Fire Station 7 Renovations/Improvements
9. JUDICIARY PLANNING AND ZONING COMMITTEE - Trustee Lissner
a. Wireless 9-1-1 Surcharge
b. Thornton Oil Plat of Consolidation
C. Adult Use Zoning Ordinance
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Agenda for VB Meeting 12-15-98 10
10. PERSONNEL COMMITTEE - Trustee Petri
a. Communication
b. Wellness Program
c. Interest Based Bargaining
11 . RECYCLING & WASTE COMMITTEE - Trustee Czarnik
a. Scavenger Licenses
12. INFORMATION COMMITTEE - Trustee Dill
a. Cable TV System Upgrade
b. Y2K Compliance Project
13 . INDUSTRIAL/COMMERCIAL
REVITALIZATION COMMISSION - Trustees Lissner/Petri
a. Parking Stall Size Requirements
14. YOUTH COMMISSION - Trustee Prochno
a. Use of Lions Club Donation
b. High School Event
15. PARADE COMMISSION - Trustee Czarnik
16. PLAN COMMISSION - Village Manager Parrin
a. Gullo Revised Site Plan
17. ZONING BOARD OF APPEALS - Village Manager Parrin
a. Gullo Property - Variation for reduction in required parking
stall size for proposed industrial development on Touhy Avenue
(PH 9-9-98)
18. REPORTS OF OTHER BOARDS. COMMISSIONS & COMMITTEES
a. Cable Television Committee - Trustees Petri/Lissner
b. Community Service Board - Trustee Czarnik
C. Liquor Commission - President Johnson
19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk
20. UNFINISHED BUSINESS -
a. Pending Action By Village Board .
1 . 232 E. Devon - Annexation and Rezoning to B-2 for
commercial uses (PH 9/16/98) .
b. Pending Action by Village Attorney
1 . Gullo Outlet #2 - At the 11/17/98 Village Board meeting,
the Village Attorney was directed to prepare an ordinance
adopting an amended site plan for the Gullo Shopping
Center on Biesterfield Road.
21 . REPORT FROM VILLAGE MANAGER
22. NEW BUSINESS
Agenda for VB Meeting 12-15-98 11
23 . ADJOURNMENT
In compliance with the Americans with Disabilities Act and other
applicable Federal and State laws, the meeting will be accessible
to individuals with disabilities. Persons requiring auxiliary
aids and/or services should contact the Village Clerk, preferably
no later than five days before the meeting.
C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri,
Prochno, Parrin, Rummel, Niehaus, Korn, Soffice, Cavallini,
Cech, Englebrecht, Ingebrigtsen, MacArthur, Madden,
Knickerbocker, Mac Arthur, Smith (2)