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HomeMy WebLinkAboutVILLAGE BOARD - 03/12/2013 - VILLAGE BOARD MINUTES MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS HELD AT THE CHARLES J. ZETTEK MUNICIPAL BUILDING, 901 WELLINGTON AVENUE ON TUESDAY MARCH 12,2013 Mayor Craig B. Johnson called the meeting to order at 7:27 p.m. 1. ROLL CALL: Present: Mayor: Craig B. Johnson; Trustees: Nancy J. Czarnik, Patton L. Feichter, Jeffrey C. Franke, Samuel L. Lissner, James P. Petri, Christine K. Prochno Also Present: Village Manager Raymond R. Rummel; Village Attorney George B. Knickerbocker; and Village Clerk Judith M. Keegan A quorum was present. 2. PLEDGE OF ALLEGIANCE/INVOCATION—The Invocation was delivered by Pastor Michael Gates, Living Hope Church. 3. APPROVAL OF MINUTES Motion to approve the minutes of the Regular Village Board Meeting held on February 26, 2013, 2013 as submitted and dispense with the reading. MOVED: Trustee Petri SECONDED: Trustee Czarnik VOICE VOTE MOTION CARRIED 4. REPORT OF THE MAYOR AND BOARD OF TRUSTEES—On March 7, 2013 Mayor Johnson and the Village Board attended the Chamber.of Commerce Wine &Beer Tasting event. It was a successful event with close to 500 people in attendance. On March 12, 2013 Mayor Johnson attended a Suburban O'Hare Commission(SOC) meeting in Addison. The Commission has expanded endeavors past the airport issue. Discussion was held about the Elgin O'Hare Expressway and the Busse Woods Dam projects. The Police Department conducts three tobacco compliance checks for sale to minors each year. There are 28 establishments currently licensed to sell tobacco in the Village. There was 100% compliance. Over the past ten years there have been 840 tobacco compliance checks on businesses. Out of those 840 checks there have been 27 violations. Those figures represent a 97% compliance rate. In comparison, the State of Illinois has a 91% compliance rate and the national average is 91.5%. Mayor Johnson complimented the businesses in Elk Grove Village for being above the national average and hopes that we can always have 100% compliance. Jaycees Holiday Decorating Contest— Steve Cassara, 2013 Jaycees President, Amber Schroeder, John Pruyn and Melissa Gardner, representing the Elk Grove Jaycees,joined Mayor Johnson at the podium. Mr. Cassara gave a brief history of the Elk Grove Jaycees. The following awards for the 2013 Holiday Decorating Contest were presented: Most Lights to the Kyprianidis family at 1495 Morgan Drive Traditional to the Cook family at 1655 Hampshire Drive Kids Choice to the Frank family at 837 Delphia Avenue (the Frank family was not in attendance to receive their award. Arrangements will be made to have the award given to the Frank family.) Employee Service Recognition Awards—The Village has always recognized Village Employee's service anniversaries. This year the Village Board decided to start recognizing those employees' publicly at Village Board meetings. The following employees were recognized for their years of service to the Village: 1 VBM 3-12-13 •J Bill Tranchita—Firefighter/Paramedic— 15 years of service Brian McVeigh—Firefighter/Paramedic—20 years of service Steve Trudan—Deputy Director of Community Development—35 years of service George Murtaugh—Public Works Foreman—35 years of service A brief employment history was given for each employee, family members present were introduced and pictures were taken with Mayor Johnson. Employees and their families were invited to stay for a cake and coffee reception following the Village Board meeting. Signing Ceremony—An agreement was reached between Elk Grove Village and the International Association of Firefighters, Local 2340, representing the Elk Grove Village Firefighters. A contract that is fair to both the Village and the Union was negotiated and agreed upon. Both sides came together for the betterment of the Village. , Motion to adopt Resolution No. 14-13 "A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A COLLECTIVE BARGAINING AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND THE ELK GROVE VILLAGE FIREFIGHTERS ASSOCIATION, LOCAL 2340, INTERNATIONAL ASSOCIATION OF FIREFIGHTERS, AFL-CIO, CLC" MOVED: Trustee Petri SECONDED: Trustee Franke AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None ABSENT: None MOTION CARRIED John Lodewyck, President of the Union,Nathan Gac, Brian McVeigh and Roger Ferguson, Union Representatives,joined Mayor Johnson and Trustees Czamik and Petri at the signing table. Trustees Czarnik and Petri represented the Village Board during union negotiations. John Lodewyck thanked the membership, the negotiation team and the executive team for their support, hard work and dedication. The Collective Bargaining Agreement was signed by Mayor Johnson and the Union Representatives. Mayor Johnson advised the Firefighters present in the audience that the new wage amount would be reflected in their next paycheck and all retroactive back pay will be issued to them the first week in April. Key to the Village-Mark and Gail Evans joined Mayor Johnson at the podium. Mayor Johnson presented Mark Evans with a Key to the Village and a Proclamation recognizing him as an Honored Citizen and proclaiming March 12, 2013 as "Mark H. Evans Day" in Elk Grove Village. Mr. Evans is a retired Air Force Master Sergeant and is the Founder and driving force behind Pizzas 4 Patriots. Mr. Evans thanked Mayor Johnson and the Board of Trustees for their support and commitment to the Community. Mr. Evans presented the Mayor and Board of Trustees with gift bags containing mugs, rocks from Afghanistan and hats. A Pizza 4 Patriots clock and tee shirt were also presented to Mayor Johnson. Trustee Franke announced there will be two CERT classes offered this year. The first class will be a weekend class taking place on Friday, April 19th, Saturday, April 20th, and finishing Saturday, April 27h. ,Anyone interested in participating should contact Carl Sabo at 847-357- 4193. Trustee Lissner stated he received an email last week from FEMA (Federal Emergency Management Agency) reminding him to change his clock this past weekend. This is also a good time for everyone to change the batteries in their smoke detectors. Trustee Lissner sent well wishes to resident and former Zoning Board of Appeals member, Larry Michalski. Mr. Michalski served on the Zoning Board of Appeals from August, 2005 through September, 2008. Trustee Petri announced there is a Tollway presentation with the Greater O'Hare Association at Avalon Banquets at 11:30 a.m. tomorrow. They will be presenting their plans for the future. This spring work will be starting on the Elmhurst Road full interchange and on a bridge over 2 VBM 3-12-13 .f Rohwling Road at the Elgin O'Hare. Tomorrow evening Trustee Petri will be attending both the SWANNC meeting and the Northwest Municipal Conference. Trustee Czamik announced applications for the Frank J. Czarnik Memorial Scholarship are available at Elk Grove High School, Conant High School, the Park District Office and the Pavilion. Applicants must be an Elk Grove Village resident graduating from High School this year and going on to college. Applications are due May 10, 2013. Four$1,000 scholarships will be awarded. Trustee Feichter and Trustee Prochno attended the "Folks with Spokes"presentation given by Sandy Denninger of the Elk Grove Historical Society last Friday at the Pavilion. There were about fifty people in attendance. There is an exhibit at the Historical Society Museum about the history of bicycling and bicycling in Elk Grove Village. There is an interactive video on display that makes you feel like you are riding a bike on the bike path at Busse Woods. Sandy's presentation on Friday included information on the history of cycling in the United States and the cultural bias on women and cycling. It was an informative and fun presentation. Trustee Prochno added that she found it interesting that a lot of the information presented was from the Chicago Tribune dating back to the late 1800's and it was stated that they deemed the bicycle was going to be the downfall of the horse and buggy. Mayor Johnson reminded everyone to wear a helmet while bicycling. The helmet from Mayor Johnson's bicycle accident is included in the exhibit. Trustee Prochno thanked residents for keeping their sidewalks shoveled for safe pedestrian traffic, with a special thank you to those helping their elderly and.disabled neighbors. 5. APPROVAL OF WARRANT Motion to authorize payment of invoices as shown on the February 28,2013 Accounts Payable Warrant in the amount of$177,942.00. MOVED: 'Trustee Petri SECONDED: Trustee Czarnik . AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czamik NAYS: None MOTION CARRIED Motion to authorize payment of invoices as shown on the March 12, 2013 Accounts Payable Warrant in the amount of$37,316.51. MOVED: Trustee Petri SECONDED: Trustee Czamik AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czamik NAYS: None MOTION CARRIED 6. CONSENT AGENDA A. Crystal Maintenance Services Corp., Mt. Prospect, IL—Authorization of a request to renew a custodial services contract for custodial services in an amount not to exceed $35,323. B. Authorization of the following items: • To award a professional service contract to Civiltech Engineering, Inc, of Itasca, IL for construction engineering services for resurfacing of Biesterfield Road in an amount not to exceed $115,829 from the Capital Projects Fund; and • To award a contract to the lowest responsive and responsible bidder J.A. Johnson Paving Co. of Arlington Heights, IL for the resurfacing of Biesterfield Road in an amount of$896,547.69 from the Capital Projects Fund. 3 VBM 3-12-13 C. Authorization of the following items: • To increase the Capital Projects Fund by $2,484,713 for certain lighting, resurfacing, bridge and building improvements; and • To increase the Water& Sewer Fund by $38,000,000 for improvements to the sanitary sewer system and storm sewer drainage system. D. Plan Commission Hearing—Authorization of a request to hold a Public Hearing before the Plan Commission to consider the petition submitted by Elk Grove Bank & Trust for a Special Use at 100-180 Biesterfield Road. E. Class "A" Liquor License—Adopt Ordinance No. 3333 entitled"AN ORDINANCE AMENDING TITLE 3, CHAPTER 3, SECTION 3-3-7,NUMBER OF LICENSES OF THE VILLAGE CODE OF THE VILLAGE OF ELK GROVE VILLAGE BY INCREASING THE NUMBER OF CLASS "A" LIQUOR LICENSES (PASTA MIA)" F. Position Classification and Salary Plan—Adopt Ordinance No. 3334 entitled "AN ORDINANCE AMENDING THE POSITION CLASSIFICATION AND SALARY PLAN OF THE VILLAGE OF ELK GROVE VILLAGE (SECRETARY-COMMUNITY DEVELOPMENT DEPARTMENT; SENIOR CLERK-COMMUNITY DEVELOPMENT; ADMINISTRATIVE SPECIALIST-COMMUNITY DEVELOPMENT DEPARTMENT; AND PERMIT TECIINICIAN-COMMUNITY DEVELOPMENT DEPARTMENT" G. Busse Woods Trail Overpass at IL Route 72 -Authorization of the following: Appropriating Funds—Adopt Resolution No. 10-13 entitled"A RESOLUTION RESCINDING RESOLUTION NO. 6-13 AND APPROPRIATING FUNDS IN THE AMOUNT OF $949,735 FOR CONSTRUCTION AND CONSTRUCTION ENGINEERING OF THE BUSSE WOODS TRAIL OVERPASS AT IL ROUTE 72 (PROJECT NO. CMM-4003(148) SECTION 09-00058- 00-BT)" IDOT A eern —Adopt Resolution No. 11-13 entitled "A RESOLUTION RESCINDING RESOLUTION NO. 7-13 AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A JOINT AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND THE ILLINOIS DEPARTMENT OF TRANSPORTATION (IDOT) FOR THE BUSSE WOODS TRAIL OVERPASS PROJECT NO. CMM-4003(148) H. Class 6B — 1410 Jarvis Avenue—Adopt Resolution No. 12-13 entitled"A RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS,6B STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED FEBRUARY 15, 2006 FOR CERTAIN REAL ESTATE LOCATED AT 1410 JARVIS AVENUE, ELK GROVE VILLAGE, ILLINOIS" I. Zoning Map—Adopt Resolution No. 13-13 entitled "A RESOLUTION ADOPTING THE OFFICIAL ZONING MAP OF THE VILLAGE OF ELK GROVE VILLAGE AS OF DECEMBER 31, 2012" Motion to approve Consent Agenda items "A through I." MOVED: Trustee Czamik SECONDED: Trustee Lissner AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED 7. REGULAR AGENDA—Adopt Resolution No. 14-13 entitled"A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A COLLECTIVE BARGAINING AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND THE ELK GROVE VILLAGE FIREFIGHTERS ASSOCIATION, LOCAL 2340, INTERNATI,ONAL ASSOCIATION OF FIREFIGHTERS, AFL-CIO, CLC" This item was approved under the Mayor's Report. 4 VBM 3-12-13 BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - CHAIRMAN PETRI—A couple of items appear on the Consent Agenda which approve the Street Program. Things are ready to go once the weather cooperates. 9. JUDICIARY, PLANNING & ZONING COMMITTEE - CHAIRMAN LISSNER—No Report 10. PERSONNEL COMMITTEE - CHAIRMAN FRANKE-No Report 11. RECYCLING & WASTE COMMITTEE—CHAIRMAN FEICHTER— Small branch pickup in Elk Grove Village will begin the first week of April. Details on both small and large branch pickup are available in the Village Newsletter that was recently mailed. 12. INFORMATION COMMITTEE - TRUSTEE PROCHNO—No Report 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION- TRUSTEES LISSNER/PETRI—No Report 14. YOUTH COMMITTEE - TRUSTEE FRANKE—Youth Committee Scholarship applications are due May 3, 2013. The Youth Committee will be awarding three $1,000 scholarships. One will be awarded by the Parks Foundation and two will be awarded by the Village. Applicants must be a resident of Elk Grove Village and attending College or Trade School in the fall. 15. PARADE COMMITTEE -TRUSTEE CZARNIK-The annual Hometown Parade will be on Saturday, June 15, 2013. The parade theme is "Sports on the Boulevard." Parade applications were mailed and responses are being received. The 2013 parade Grand Marshal is Don Kerstin. Don supports many charitable efforts with his time, talent and good works. Sponsors for this Year's parade are Grove Memorial Chapel, Chicago Offset Printing, Elk Grove Chamber of Commerce, Jerry Castle & Son Hi-Lift Inc., and A&H Plumbing. The next meeting of the Parade Committee is Monday, April 12013 at 5:30 p.m. 16. PLAN COMMISSION -VILLAGE MANAGER—No Report 17. ZONING BOARD OF APPEALS -VILLAGE MANAGER—No Report 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. CABLE TV COMMITTEE - TRUSTEES PETRI/LISSNER—No Report b. HEALTH & COMMUNITY SERVICES ADVISORY COMMITTEE -TRUSTEE CZARNIK—The Community Spirit Award winner for March is Mike Wary. Mike gives back to the Community by announcing the Elk Grove High School football games, girls' volleyball games and boys and girl's basketball games. He is always willing to help Elk Grove High School when he is needed. Mike will be featured on "In the Grove" on Channel 6 during the month of March. Acknowledge a good deed by nominating someone for the Community Spirit Award. Forms are available at Village Hall, the Library,the Pavilion, Jarosch Bakery and on-line at www.elk rog ve.org. There is a Blood Drive scheduled for Saturday, April 20, 2013 from 8:00 a.m. to 12:30 p.m. in Rooms A, B & C of the Zettek Municipal Complex. Call 877-543-3758 to schedule an appointment or register on line at www.lifesource.org. Walk-ins are always welcome. 5 VBM 3-12-13 c. LIQUOR COMMISSION - MAYOR JOHNSON—No Report d. SPECIAL EVENTS COMMITTEE—MAYOR JOHNSON—Future events include the Memorial Day Celebration, RotaryFest,the Parade, 4h of July fireworks and the summer concert series featuring Blood, Sweat &Tears, Fran Cosmo the former lead singer of Boston, Daryl Stuermer of Genesis/Phil Collins and Three Dog Night. e. TOUR OF ELK GROVE UPDATE—MAYOR JOHNSON—The 2013 Tour of Elk Grove will take place August 2, 3 and 4. 19. REPORT FROM THE VILLAGE CLERK- Early Voting for the April 9, 2013 Consolidated Election will be taking place at the Elk Grove Village Hall in Room D from Monday, March 25, 2013 through Saturday, April 6, 2013. Voting hours will be 9:00 a.m. to 5:00 p.m. Monday through Saturday. 20. UNFINISHED BUSINESS Village Board -None Village Attorney -None 21. REPORT FROM THE VILLAGE MANAGER—The Fiscal Year 2013/2014 Budget Meeting will take place next Tuesday, March 19, 2013 at 6:00 p.m. in Room E of Village Hall. 22. NEW BUSINESS -None AUDIENCE—8:33 p.m. —Anna Villarreal, District Executive, from Boy Scouts of America and Aaron Vikemyr introduced themselves to the Mayor and Village Board. They provided information about a community leadership breakfast they are sponsoring to help raise funds for the Boy Scouts of America. The event is being held in Elk Grove Village at the Sheraton Suites. Invitations were extended to the Mayor, Village Board and staff. The event is taking place April 24,2013 at 7:00 p.m. 23. ADJOURNMENT Motion to adjourn the meeting at 8:36 p.m. MOVED: Trustee Czamik SECONDED: Trustee Franke AYES: Trustees Franke, Lissner, Petri, Prochno, Czarnik, Feichter NAYS: None MOTION CARRIED Judith M. Keegan Village Clerk Mayor Craig B. Johnson Village of Elk Grove Village 6 VBM 3-12-13