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HomeMy WebLinkAboutAGENDA - 12/10/1996 - VILLAGE BOARD AGENDA Next ORD: 2521 (2527) Next RES: 57-96 (61-96) Recess: 9 P.M. AGENDA Regular Village Board Meeting December 10, 1996 Elk Grove Village' 1 . Call to Order 2. Invocation (Norman R. Anderson, Pastor, Elk Grove Baptist Church) 3. Approval of Minutes of October 29, 1996 & November 12, 1996 4 . President's Report 5. Accounts Payable Warrants: December 10, 1996 6. CONSENT AGENDAT A) Consideration to authorize a public hearing before the I Plan Commission to hear the petition of Dearborn Construction, Ltd. , and the Judiciary, Planning and Zoning Committee, to rezone certain property located on Devon Avenue between Nerge Road and I-290 from B-2 General Business District to B-3 Automotive Oriented Business District, for the purpose of constructing a drive-thru restaurant on vacant property and to review zoning matters with surrounding properties, and, for a' text amendment to the zoning ordinance to allow hotels as a conditional use on Devon Avenue west of 1-290. (At the October 24, 1995 Committee of the Whole meeting it was the consensus of the Village Board to remand the rezoning petition of Dearborn Construction back to the Plan Commission so that it could be included with a joint petition of the JPZ Committee to clear up zoning classifications of uses currently on the property. A revised petition has been submitted and reviewed by staff and determined to be appropriate to be heard before the Plan Commission. (The JPZ Committee discussed this item at their \ November 19, 1996 meeting and recommended approval. (The date of the public hearing has yet to be \ determined) . \ a \ ?1 Agenda for VB Meeting 12-10-96 2 B) Consideration to authorize a public hearing before the Plan Commission to hear the petition of American Housing Partners, Glencoe, IL to annex, rezone, and obtain a special use permit for certain property located at 751 Meacham Road for the purpose of constructing and operating an independent senior housing facility. (The petitioners have completed the initial review process with Village staff. Upon review of the documents submitted, it is recommended that the appropriate hearing be scheduled before the Plan Commission. (The property currently lies in unincorporated Cook County and is planned to be annexed as R-3 Single-family residential. The petitioner is seeking to annex the property and rezone it to A-2 multi- family residential which would allow independent senior housing as a special use. In addition, variations will be necessary for building height and parking spaces. (The date of the public hearing has yet to be determined.) C) Consideration of the following: • to waive the formal bidding process; • to award a purchase contract to Kale Uniform Company, Inc. , Chicago, IL for the purchase of twenty (20) ballistic vests manufactured by Protective Apparel Company of America in an amount not to exceed $8, 500; and • to declare as surplus twenty (20) Point Blank ballistic vests to be disposed of at no charge by Kale Uniform Company. (The FY 1996-97 Police Department budget contains funds for the replacement of ballistic vests. The Police Department has standardized on the vest produced by Protective Apparel Company of America (P.A.C.A. ) , and Kale Uniform Company, Inc. , is the only authorized vendor of P.A.C.A. apparel in the Chicagoland area. 1 • e_ Agenda for VB Meeting 12-10-96 3 (Kale Uniforms will dispose of the existing vests held by the Police Department at no charge. The Kevlar material contained in the vests requires specific disposal requirements that cannot be met by the Village. Vests are warranteed for five years and are replaced when the warranty expires. (Sufficient funds are budgeted and available for this expenditure. (Reports from the Purchasing Agent and Director of Finance, recommending approval, are attached. ) D) Consideration to award a contract to the lowest responsive and responsible bidder, R. W. Hendricksen Company, Des Plaines, IL for high-branch pruning and trimming of parkway trees in an amount of $13. 89 per tree, for a total contract amount not to exceed $27, 780. (Bid specifications were provided to fourteen (14) potential bidders, of which two (2) responded. Upon review of the bids, R. W. Hendricksen Company was determined to have the most responsive and responsible bid. Hendricksen has performed this work to the satisfaction of the Village in the past. (Approximately 2, 000 parkway trees are to be pruned at a cost of $13 . 89 per tree. The per tree cost reflects a 3 .5- decrease from last year's price of $14 . 43 per tree. (Reports from the Director of Public Works and Director of Finance, recommending approval, are attached. ) E) Consideration of the following: • a previously authorized request to allow the Northwest Suburban Council of the Boy Scouts of America Inc. to use a portion of the Wal Mart parking lot for the sale of Christmas trees; • to waive the $200 business license fee required for nursery sales for the Boy Scouts of America; and • a previously authorized request to allow World Cup Inc. , to use a portion of the Super Kmart parking lot for the sale of Christmas trees. Agenda for VB M•ting 12-10-96 4 (This item confirms the previous consensus of the Village Board to authorize the temporary use of the Wal Mart and Super Kmart parking lots in advance of the Village Board meeting due to the potential loss of sale time which would have been experienced if approval were not available until December 10. (The Boy Scouts are also requesting• a waiver of the $200 business license fee due to the fact that they are a not-for-profit organization. World Cup Inc. has already paid their required business license fee. (The Director of Engineering and Community Development reviewed both requests and determined that there would be no negative effects in terms of traffic or parking requirements. ) F) Consideration to reject all bids received for the installation of single-source point exhaust collection systems at the Biesterfield, Greenleaf, and Meacham fire stations. (Bid specifications were provided to seven (7) potential bidders. A total of three (3) bids were received. Upon - review it was determined that the lowest bidder did not meet the Fire Department 's specifications. The other two bidders met the required specifications but exceeded the budgeted amount for this expense by over 300. (The Fire Department is currently modifying the bid specifications and will re-bid this project in 1997. (Reports from the Fire Chief and Director of Finance, recommending rejection of the bids, are attached. ) G) Consideration to reject all bids received for the purchase of a replacement SOBA/SCUBA Air Compressor for the Fire Department. (The fiscal year 1996-97 budget contains funds for the purchase of the Fire Department 's SCBA/SCUBA Air Compressor. Bid specifications were provided to ten (10) potential bidders of which two (2) responded. Upon review, it was determined that both bids exceeded the budgeted amount for this purchase by approximately 350. (Specifications are currently being reviewed and revised for the purpose of rebidding this item. Agenda for VB Meeting 12-10-96 5 (Reports from the Purchasing Agent, and Director of Finance, and Fire Chief, recommending rejection of the bids, are attached. ) H) Consideration to authorize the payment of $2, 000 to the Community Education Foundation of Township High School District 214 for the Fighting Back Program. (Fighting Back: Communities Against Substance Abuse is comprised of Elk Grove, Arlington Heights, Buffalo Grove, Des Plaines, Mt. Prospect, Rolling Meadows, and High School District 214 . Each community is requested to provide $2, 000 in funding on an annual basis. Fighting Back works to provide a regional drug-free environment through education and support of prevention and treatment agencies. Our social workers and Community Service office utilize the services of Fighting Back. (Funds for the donation are budgeted and available for this expense) . I) Consideration to award a purchase contract to the lowest responsive and responsible bidder, Freeway Ford Truck, Lyons, IL, for the purchase and delivery of one (1) 1997 Tandem Dump Truck with snow plow in an amount not to exceed $67, 095, including the trade-in value of $15, 000 for a 1985 Ford LTS-8000. (Funds are included in the 1996-97 fiscal year budget for the purchase of a new dump truck. Bid specifications were provided to eight (8) potential bidders, of which three (3) responded. Upon review of the bids submitted, it was determined that Freeway Ford had submitted the lowest responsive and responsible bid. (Included in the bid price is the trade-in of the village's existing 1985 Ford LTS-8000, which is valued at $15, 000. Sufficient funds are budgeted and available for this expense. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached. ) J) Consideration to award a professional service contract to Just Networks to provide computing network implementation and support services in an amount not to exceed $32, 725, through April 30, 1997. • • Agenda for VB Meeting 12-10-96 6 (This contract was recommended by the Information Systems Committee and discussed at the November 12, 1996 Committee of the Whole meeting. (A report from the Director of Finance, recommending approval, is attached. ) K) Consideration to award a purchase contract to the lowest responsive and responsible bidder, McCann Power & Equipment Company, Bolingbrook, IL, for the purchase and delivery of one (1) 1997 Case 621 B Front-End Loader in an amount not to exceed $82, 695. (Bid specifications were provided to nine (9) potential bidders, of which three (3) responded. Upon review of the bids submitted, Public Works determined that the lowest responsive and responsible bidder was McCann Power & Equipment Company. (Sufficient funds are budgeted and available for this expense. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached. ) L) Consideration to extend a contract with Avalon Petroleum Company, Markham, IL to furnish and deliver gasoline and diesel fuel for the period December 1, 1996, through November 30, 1997 in an amount not to exceed $168, 000. (The existing contract with Avalon Petroleum was originally awarded on a low bid basis for a one-year period from December 1, 1.992 through November 30, 1993 with the option to extend the contract each year through November 30, 1998. The contract price reflects the market fuel price plus a fixed fee amount and is the same as last year's contract amount. (Reports from the Director of Public Works and Director of Finance, recommending approval, are attached. ) M) Consideration to award a professional service contract to the lowest responsive and responsible proposer, Metro Design Associates, Inc. , Schaumburg, IL for the provision of engineering and support services for the study and preparations of bid documents for the installation of a new emergency generator at the Landmeier Fire Station/Public Works Facility in an amount not to exceed $5, 900. Agenda for VB M•ting 12-10-96 • 10 S) Consideration to adopt RESOLUTION NO. 58-96 (attached) authorizing the Village President and Village Clerk to execute an intergovernmental agreement between the Village of Elk Grove Village and the Village of Arlington Heights for an emergency water system interconnection. (The agreement with the Village of Arlington Heights would provide interconnection of both municipal water systems to provide a supplemental source of water in case of emergency. The agreement specifies that all costs will be shared equally, and that the receiving community will reimburse the supplying community at wholesale cost from its water supplier. (A report from the Director of Public Works, recommending approval, is attached. ) T) consideration to adopt RESOLUTION NO. 59-96 (attached) rescinding RESOLUTION NO. 51-96, which approved plat of subdivision identified as Mobil Oil and NBD Bank's Elk Grove Village Subdivision and approves a Plat of Subdivision identified as Mobil Oil and the First National Bank of Chicago's Elk Grove Village Subdivision. (At the time the original plat of subdivision was prepared, the property was owned by NBD Bank. Due to the merger between NBD and First Chicago the petitioner has requested a name change for recording purposes. ) U) Consideration to adopt RESOLUTION NO. 60-96 (attached) authorizing the Village President to execute an agreement between the Village of Elk Grove Village and the Suburban Bus Division (PACE) of the Regional Transportation Authority (RTA) . (The current agreement will expire on December 31, 1996. The attached agreement will provide Dial-A- Ride service in Elk Grove Village through the 1997 calendar year under the same terms as the existing agreement for trip reservations, service area, service hours, and fare structure. (The annual estimated cost of the contract is $116, 298. (A report from the Administrative Assistant, recommending approval, is attached. ) Agenda for VB Ming 12-10-96 11 V) Consideration to adopt ORDINANCE NO. 2521 (attached) authorizing the levy and collection of taxes for the corporate and municipal purposes of the village of Elk Grove for the fiscal year beginning May 1, 1996 and ending April 30, 1997. (This item was previously discussed at the November 12, 1996 Committee of the Whole meeting. (A copy of the ordinance and a report from the Director of Finance was previously distributed. ) W) Consideration to adopt ORDINANCE NO. 2522 (attached) abating a portion of the 1996 property tax levied for certain general obligation bonds for series 1992, 1993, and 1994 . (The amount of $488, 117 for the Library's portion of the General Obligation Bonds, Series 1992 ($92, 742) , 1993 ($43, 931) , and 1994 ($351, 444) will be abated for debt service funds for which the Library reimburses the Village. (A report from the Director of Finance was previously distributed. ) X) Consideration to adopt ORDINANCE NO. 2523 (attached) amending Title 6, Chapter 4, Section 6-4-3-1; one-way and two-way stop intersections of the Village Code of the Village of Elk Grove Village. (This ordinance will amend the Village Code to add a two-way stop sign at the rear east exit of Elk Grove High School, leading to Lions Drive. Motorists who intersect at Lions Drive and the Park District parking lot have experienced confusion over who has the right-of-way at this location. The installation of a stop sign at this location will provide additional road way safety. (A report from the Chief of Police, recommending approval, is attached. ) Y) Consideration to adopt ORDINANCE NO. 2524 (attached) , extending the term of the existing cable television franchise between the Village of Elk Grove Village and Continental Cablevision of Northern Illinois (US West) . Agenda for VB Meeting 12-10-96 12 (The existing franchise agreement will expire on December 31, 1996. The Regional Cable Group expects its negotiations with Continental to extend beyond this date and requests that the agreement be extended up to February 28, 1997 or until the new agreement is executed. ) Z) Consideration to adopt ORDINANCE NO. 2525 (attached) amending the Position Classification and Salary Plan of the Village of Elk Grove village. (This ordinance eliminates the Network Engineer position and reclassifies the Computer Operator position to reflect the anticipated use of a consultant to provide technical support for the local and wide area computing networks as recommended by the Information Systems Committee and discussed by the Village Board at the November 12 Committee of the Whole. (Currently, the Programmer/PC Specialist provides PC Support, and will assume additional network support responsibilities. The Computer Operator position will be upgraded to include assisting in PC support, and will be retitled Computer Support Operator. (The contract for consultant assistance in network support also appears under the Consent Agenda as item 6J. (A report from the Director of Finance, recommending approval, is attached. ) AA) Consideration to adopt ORDINANCE NO. 2526 (attached) authorizing an amendment to the water supply agreement between the Village of Elk Grove Village and the Northwest Suburban Municipal Joint Action Water Agency. (This ordinance amends the JAWA agreement by requiring JAWA to maintain a fixed water storage capacity outside the City of Chicago of 10 million gallons. Previously the agreement required JAWA to maintain 25s of the daily State Water Allocations in effect for all Member Municipalities and Agency customers. (A memo from the JAWA Executive Director, recommending approval, is attached. ) Agenda for VB Meeting 12-10-96 • 13 BB) Consideration to adopt ORDINANCE NO. 2527 (attached) amending the Solid Waste Licensing Fees and Provisions of the Municipal Code. (This ordinance implements a new solid waste licensing fee schedule as previously recommended by the Recycling Committee and discussed by , the Village Board at the November 12 Committee of the Whole Meeting. (A copy of the ordinance will be distributed with the December 6, 1996 care packages. ) REGULAR AGENDA A) Consideration of a request from Elk Grove .Presbyterian Church (attached) for a variation to the sign ordinance to permit the construction of an illuminated multi-faced identification sign which exceeds the amount permitted by ordinance as follows: ITEM PROPOSED PERMITTED VARIATION BY ORDINANCE REOUESTED Identification 2 total 1 1 additional Signs sign Sign Area 25 sq.ft. 45 sq.ft. None (This item is required to authorize the installation of an additional identification sign. (A report from the Director of Engineering and Community Development, recommending approval, was previously distributed. ) Agenda for VB Meing 12-10-96 14 BOARDS AND COMMISSIONS B. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. 5-year Capital Improvements Plan b. Landmeier Public Works Noise Reduction Plan C. Landmeier/Tonne Traffic Improvements d. Commonwealth Edison Street Light Outages e. Village Drainage Improvements f. Tonne Road Crossovers 9. JUDICIARY PLANNING AND ZONING COMMITTEE - Trustee Rettberg a. Communication Towers & Antennae (Antenna Siting Policy) b. Rezoning of Nerge/Devon Property C. Possible Annexations d. Neon Sign Prohibition e. Tobacco Use/Possession by Minors f. Revisions to Driveway ordinance 10. PERSONNEL COMMITTEE - Trustee Czarnik a. Communication ' 11 . RECYCLING & WASTE COMMITTEE - Trustee Johnson a. Industrial Park Scavenger Service 12. INFORMATION SYSTEMS COMMITTEE - Trustee Petri a. Network Engineer 13 . PLAN COMMISSION - Village Manager Parrin a. Wendy's Exel Rezoning (PH 10-4-95) b. Mobil Site Plan Amendment (Nerge/Meacham) C. AT&T Special Use Permit (PH 10/16/96) 14 . ZONING BOARD OF APPEALS - Village Manager Parrin a. Mobil Zoning Variation (PH 6/19/96) (Nerge/Meacham) b. 649 E. Elk Grove Blvd. - encroachment into required front yard adjacent to side yard for a swimming pool . (PH 11/13/96) C. 900 Elmhurst Road - variation to permit a fence to encroach beyond building setback line. (PH 12/4/96) d. 601 Grovesner Lane - variation to permit an addition to encroach into the required rear yard area 15. REPORTS OF OTHER BOARDS COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustee Petri b. Community Service Board - Trustee Czarnik C. Industrial Revitalization Commission - Trustee Rettberg Agenda for VB Meeting 12-10-96 15 16. ORDINANCES RESOLUTIONS AND COMMUNICATIONS - Village Clerk 17. UNFINISHED BUSINESS - a. Pending Action By Village Board 1 . Action to adopt a resolution adopting the Elk Grove Village Antenna Siting Policy was deferred at the November 12, 1996 Village Board meeting. b. Pending Action By Village Attorney None 18. REPORT FROM VILLAGE MANAGER 19. NEW BUSINESS 20. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. C: Gallitano (2) , Czarnik, Feichter, Johnson, Lissner, Petri, Rettberg, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Engelbrecht, MacArthur, Knickerbocker, Niehaus, Smith (2) ADDENDUM to Regular Village Board Agenda December 10, 1996 8: 00 p.m. 6. CONSENT AGENDA (continued) CC) Consideration of the following associated with the demolition of the Grove Mall : • to award a contract to the lowest responsive and responsible bidder, M & R wrecking, McCook, Illinois, for the demolition of buildings, excluding the movie theater, and related asbestos remediation in the amount of $276, 297.25; • to authorize the effective date of the contract to coincide with requirements of the agreed-order; and, • to authorize the Village Manager and Director of Engineering & Community Development to administer a contingency fund related to the demolition in an amount not to exceed 10s of the total bid price. (The physical demolition work is scheduled to begin after January 31 and be completed before April 15; however, the asbestos remediation work may begin prior to February 1. The demolition work does not include the movie theater. This work can be added at a later date if necessary. ) (A tabulation of bids is attached for your reference.) 7. Regular Agenda (continued) B) Consideration of a request (attached) from Boston Market for a variation to the Biesterfield Road Corridor sign ordinance amendment to allow the installation of two, 30" x 3611, "now hiring" temporary banners in windows facing Biesterfield Road until January 3, 1997. (The new Boston Market store falls within the Biesterfield Road Corridor area where temporary banners are prohibited. Boston Market .is experiencing difficulty finding employees, and is seeking the variation to avoid a delay in the grand opening of the store) (The Director of Engineering & Community Development has reviewed the request and recommends approval . The intent of the Biesterfield Corridor banner prohibition is to limit the advertisement of goods and services. Since the petitioner is requesting the variation in order to initially staff their operation and not to advertise goods for sale, approval of the variation is recommended. ) (The temporary signs will be removed within one week of Boston Market ' s grand opening which is scheduled for December 27. ) Ik C: Gallitano (2) , Czarnik, Feichter, Johnson, Lissner, Petri, Rettberg, Parrin, Rummel, Soffice, Cech, Ingebrigtsen, Engelbrecht, MacArthur, Knickerbocker, Niehaus, Smith (2)