Loading...
HomeMy WebLinkAboutAGENDA - 08/13/1996 - VILLAGE BOARD AGENDA Next ORD: 2505 (2505) Next RES. 42-96 (45-96) Recess: 9 p.m. AGENDA Regular Village Board Meeting August 13, 1996 Elk Grove Village 1. Call to Order 2. Invocation (Rev. David F. Stein (Dr. ) Evangelical Lutheran Church of the Holy Spirit) 3. Approval of Minutes of July 23, 1996 4. President's Report 5. Accounts Payable Warrants: August 13, 1996 6. CONSENT AGENDA A) Consideration _ of a request (attached) from the Boulevard Preschool of Elk Grove, Inc. , to waive their FY 1996-97 business license fee in the amount of $100. (It has been the past practice of the Village Board to waive license and permit fees for not-for- profit entities. (A report from the Director of Finance, recommending approval, is attached. ) B) Consideration to authorize the Plan Commission to hold a public hearing on the petition of Mobil Oil Corporation to rezone property at the northeast corner of Arlington Heights Road and Higgins Road from B-2 Business District to B-3 Automotive Oriented District. (Mobil is seeking to rebuild a gas station and convenience store on vacant property at the northeast corner of Arlington Heights & Higgins Roads. The site was previously occupied by a gas station which was removed due to the purchase of property by IDOT for the Arlington Heights Road Interchange project. (Mobil is proposing to purchase additional property from NBD Bank in order to make the lot adequate size to contain their desired facilities. The bank property needs to be rezoned from B-2 to B-3 . The remainder of the lot is already zoned B-3. In addition, Mobil is seeking a variation to allow the encroachment of their building approximately 10 feet into the required 25 foot front yard area. t Agenda for VB MA ng 8/13/96 2 (Staff has reviewed the site plans and has no objection. A memo from the Administrative Assistant, recommending approval, is attached. ) C) Consideration of the following: • to waive the formal bidding process; and • to concur with the Village Manager's emergency authorization to contract with Alexandria Trucking, Bartlett, IL to perform emergency repairs to the sanitary sewer system in the 1000 block of Maple Lane in an amount not to exceed $5, 591 . 30. (Several weeks ago, the Public Works Department removed a blockage from an 8" sanitary sewer pipe in the vicinity of 1000 Maple Lane. Upon investigating the cause of the blockage it was determined that the pipe was defective in 2 locations. These defects created a sinkhole in the area, thus causing a need for emergency repairs. The pipe is approximately 13 feet below ground, which is too deep for Public Works equipment to reach. (At the time of the emergency, Alexandria Trucking was currently in the Village working on the Ridge Avenue watermain project and was readily accessible to do the repairs. (Public Works crews took care of all trucking, backfill material, and replacement pipe necessary for the repairs project. (The total cost of repairs amounted to $5, 591 .30. A report from the Director of Public Works is attached. ) D) Consideration to authorize Village Trustee Samuel L. Lissner to attend the National League of Cities (NLC) - Annual Conference in San Antonio, Texas from December 7 through December 10, 1996 at a cost not to exceed $1, 440. 00. (Sufficient funds are budgeted and available for this expense. (By registering prior to September 1, the Village will save $60 in registration fees. ) Agenda for VB MA ng 8/13/96 ' 3 E) Consideration to authorize Police Officer, Frank Gottardo, to attend Traffic Accident Investigation II training at the Northwestern University Traffic Institute in Evanston, Illinois from September 23, through October 4, 1996 in an amount not to exceed $1, 077. (Sufficient funds are budgeted and available for this expense. ) F) Consideration to authorize Health Services Coordinator, Nancy Yiannias, to attend the American Public Health Association's 1996 annual conference in New York, New York from November 16 through 21 at a cost not to exceed $1, 644. (By registering before September 6, the Village will save $50 in advance registration fees. (Sufficient funds are budgeted and available for this expense. ) G) Consideration to increase a service contract with Ameritech for the installation and cabling of the Village's phone system in the amount of $3, 500 for a total contract amount not to exceed $124, 303 . (The original contract for installation and cabling of the new phone system was awarded to Ameritech on April 9, 1996 and subsequently increased on June 25 due to additional cabling needs identified by Village staff. (The original contract included a trade-in credit of $3, 500 for the Village's existing Private Branch Exchange (PBX) and related equipment. However, the contract did not obligate the Village to accept this amount. The Village's telephone consultant has since issued a request for re-sell quotations to fifteen (15) companies of which two (2) responded. Upon review of the quotes submitted, it was determined that Telemetro Communications, Elk Grove, had submitted the highest quote at $3, 800. (As the quoted amount is higher than what Ameritech would have paid, the contract with Ameritech must be amended to remove the trade-in of the PBX equipment in the amount of $3, 500. An additional cost savings of $523 dollars will also be realized as Telemetro's purchase price includes removal and de- installation of the equipment which would have been charged by Ameritech. Agenda for VB Me4e?ing 8/13/96 4 (A report from the Director of Finance, recommending approval, is attached. ) H) Consideration to authorize a one-time, lump sum payment to Ameritech, Schaumburg, IL for a five-year phone services contract in an amount, not to exceed $217, 713.40. (Upon conversion to the new phone system on August 23, the village will be required to begin paying for basic phone service in accordance with our five-year contract with Ameritech. Ameritech has provided the Village with the option of paying for the services in a one-time pre-payment, a monthly lease, or a fixed monthly charge. Upon review of the payment options it was determined that the one-time pre- payment was the most cost efficient, providing a cost savings of approximately $60, 000 over the fixed monthly charge. (A report from the Director of Finance, recommending approval, is attached. This item also appears on the Agenda for the August 13, 1996 Committee of the Whole meeting. ) I) Consideration to award a contract to the lowest responsive and responsible bidder, Peter J. Hartmann Company, Des Plaines, IL to furnish, deliver and install four (4) electronic fuel pumps in the amount of $13, 650. (The FY 1996-97 budget includes funds for the purchase .of four (4) electronic gasoline dispensing fuel pumps of which three (3) will be installed at the Biesterfield Garage and one (1) will be installed at Fire Station V. Bid specifications were provided to eight (8) bidders of which six (6) responded. Upon review of the bids provided, it was determined that Peter J. Hartman Company was the lowest responsive and responsible bidder. (Peter J. Hartman provided the new fuel pumps at the Landmeier Public Works facility last year to the satisfaction of the Village. (The contract amount of $13, 650 includes the trade-in of the Village's existing pumps in the amount of $200. 00. (A report from the Purchasing Agent, recommending approval, is attached. ) Agenda for VB MA ng 8/13/96 • 5 J) Consideration to award a contract to the sole responsive and responsible bidder, R&R Truck Service, Inc. , Rolling Meadows, IL to remove and replace the wrecker body on a 1990 Ford F-450 super-duty chassis in the amount of $18,245.' (Bid specifications for the replacement of the wrecker body on the Village's Ford F-450 super duty chassis were supplied to five (5) potential bidders of which only one (1) responded. The Public Works Department reviewed the bid and evaluated the qualifications of the bidder. It was determined that R & R Truck Service met all specifications and provided a competitive price for the work. (Additional vendors were also notified who did not bid. It was discovered that this type of work is a very specialized area and there is not a demand for this type of service in the market place. (Sufficient funds are available for this expense through a budget transfer. (A report from the Purchasing Agent, recommending approval, is attached. ) K) Consideration to adopt Resolution No. 42-96 (attached) authorizing the Village President to execute an agreement between the Village of Elk Grove Village and the Suburban Bus Division (PACE) of the Regional Transportation Authority (RTA) . (This agreement will provide Dial-A-Ride service in Elk Grove Village from August 15, 1996 through December 31, 1996 under the same terms as the existing agreement for trip reservations, service area, service hours and fare structure. In addition, the agreement provides for Saturday Dial-A-Ride service at full cost to the Village. The weekday service will be funded using the same equation that was used last year. (At PACE's request, the agreement will expire on December 31, so that all of their agreements will be on a calendar year basis. (A report from the Administrative Assistant, recommending approval is attached. ) L) Consideration to adopt Resolution No. 43-96 (attached) amending Resolution No. 21-96 by adding, thereto, additional accounts to the Illinois Public Treasurer Investment Pool (IPTIP) at First of America, a designated depository authorized by the Village of Elk Grove Village. Agenda for VB Meeng 8/13/96 • 6 (According to Village Ordinance, each fund operated by the Village must be designated as a separate account with the Illinois Public Treasurer's Investment Pool (IPTIP) . This ordinance amends the village's previous list of designated accounts by adding accounts for the newly established Foreign Fire Insurance Fund and Grove Shopping Center Redevelopment Fund. (A memo from the Assistant Director of Finance, recommending approval, is attached. ) M) Consideration to adopt Resolution No. 44-96 (attached) amending the expiration date of irrevocable letter of credit No. 00373154 from First Chicago Bank in the amount of $10, 000, to insure faithful performance by grantee, Continental Cablevision of Northern Cook County, expiring March 22, 1997. (This resolution extends the expiration date of the Letter of Credit for Continental Cablevision as required by the franchise agreement with Continental Cabl evi si on.) 7. REGULAR AGENDA A) Consideration of a request from Alexian Brothers Medical Center (ABMC) for variations from the Village Sign ordinance to permit the installation of illuminated identification and directional signs which exceed the amount permitted as follows: ITEM PROPOSED PERMITTED BY ORDINANCE VARIATION REOUESTED Identification Signs 4 1 3 (Signs #1, 2, 3 & 5) 300: increase Sign Area 4 signs @ 126 Sq.Ft. ea. 1 Sign @ 45 Sq. Ft. 459 Sq.Ft. Total 504 Sq.Ft. Total 1020: increase Directional Signs 1 sign @ 28 Sq.Ft. 4 Sq.Ft. 24 Sq.Ft. (Sign #4) 5003 increase Location of Signs Encroaching onto Not Permitted #3 and #5 public property Agenda for VB Meeting 8/13/96 7 (According to Village Ordinance, only one (1) 45 sq. foot identification sign is permitted per lot. Alexian Brothers Medical Center is proposing the installation of four (4) identification signs (3000 increase) amounting to 504 total square feet (1020% increase) . In addition, Alexian Brothers Medical Center is proposing the installation of directional signage which exceeds the amount permitted by 24 square feet (5000 increase) as well as the installation of two signs on public right-of-way. (Upon review of this request, the Department of Engineering and Community Development acknowledges the need for the proposed signage due to the size of the Alexian Brothers Medical Center complex and the need to effectively direct traffic. However, Engineering & Community Development does not recommend the use of public right-of-way for identification signs #3 and #5 (map attached) , and, therefore, recommends approval of the request subject to the relocation of the aforementioned signs on private property. (A memo from the Director of Engineering & Community Development is attached. ) BOARDS AND COMMISSIONS a. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. 5-year Capital Improvements Plan b. Landmeier Public Works Noise Reduction Plan C. Landmeier/Tonne Traffic Improvements d. Commonwealth Edison Street Light Outages e. Steiner Electric - Touhy Crossing f. Biesterfield Shopping Center Sidewalk 9. JUDICIARY PLANNrNG AND ZONING COMMITTEE - Trustee Rettberg a. Communication Towers & Antennae b. Rezoning of Nerge/Devon Property C. Possible Annexations d. Neon Sign Prohibition e. Cellular One Special Use Permit and Variation Requests 10. PERSONNEL COMMITTEE - Trustee Czarnik a. Communication 11 . RECYCLING & WASTE COMMITTEE - Trustee Johnson a. Industrial Park Scavenger Service Agenda for VB MelePing 8/13/96 0 8 12. INFORMATION SYSTEMS COMMITTEE - Trustee Petri a. Internet Use Policy b. E-mail Policy C. Data Processing 5-year plan 13. PLAN COMMISSION - Village Manager Parrin a. Wendy's Exel Rezoning (PH 10-4-95) b. Mobil Site Plan Amendment 14. ZONING BOARD OF APPEALS - Village Manager Parrin a. Mobil Zoning Variation (PH 6/19/96) b. Kenneth Young Centers Zoning Variation (7/31/96) C. 415 Newberry Drive - Encroachment on required setback (PH 8/20/96) 15. REPORTS OF OTHER BOARDS COMMISSIONS k COMITTEES a. Cable Television Committee - Trustee Petri b. Community Service Board - Trustee Czarnik C. Industrial Revitalization Commission - Trustee Rettberg 16. ORDINANCES RESOLUTIONS AND COMMUNICATIONS - Village Clerk 17. UNFINISHED BUSINESS - a. Pending Action by Village Board 1 . Consideration to authorize payment to GWVCB for 1996-97 dues in the amount of $80, 287. b. Pending Action by Village Attorney 1 . At the 7/23/96 Village Board meeting, the Village Board directed the Village Attorney to prepare an ordinance granting a sign variation to George Gullo Development Corporation to allow a monument sign to exceed zoning ordinance requirements subject to conditions set by the Village Board. 18, REPORT FROM VILLAGE MANAGER 19, NEW BUSINESS 20. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Agenda for VB Me�ing 8/13/96 0 9 C: Gallitano (2) , Czarnik, Johnson, Lissner, Petri, Rettberg, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Engelbrecht, MacArthur, Knickerbocker, Niehaus, Smith (2)