HomeMy WebLinkAboutAGENDA - 07/23/1996 - VILLAGE BOARD AGENDA / �► 0
Next ORD: 2502 (2504)
Next RES. 36-96 (38-96)
Recess: 9 P.M.
AGENDA
Regular Village Board Meeting
- July 23, 1996
Elk Grove Village
1. Call to Order
2. Invocation (Rev. Thomas G. Smith, Deacon, St. Nicholas
Episcopal Church)
3. Approval of Minutes of July 9, 1996
4. President's Report
S. Accounts Payable Warrants: July 23, 1996
6. CONSENT AGENDA
A) Consideration of a request (attached) from Mr. James
Cashman, 956 Brantwood Avenue, for a variation from
Section 8-128-1-1D, Easements, of the Municipal Code
to permit the construction of a storage shed to
encroach 4 feet into a 10-foot public utility and
drainage easement.
(The petitioner is proposing to build a shed
which would encroach 4 feet into the existing 10-foot
utility easement. The petitioner has been granted
permission to encroach upon the easement by Ameritech,
Commonwealth Edison, Northern Illinois Gas, and
Continental Cablevision. The Department of
Engineering & Community Development has determined
that there are no Village-owned utilities in the
easement.
(The village will retain the right to utilize the
easement in the future with restoration of the
easement limited to its existing state prior to the
construction of the shed.
(A report from the Director of Engineering and
Community Development, recommending approval, is
attached. )
Agenda for VB Meeting 7-23-96 2
B) Consideration of the following:
• a request (attached) from the Elk Grove Center
for the Performing Arts to host the production of
Shakespearean theatre in the parking lot of the
Lutheran Church of the Holy Spirit, 150 Lions
Drive; and
• to waive all business license fees associated
with the Elk Grove Center for the Performing Arts
production in the amount of $500. 00
(The Elk Grove Center for the Performing Arts has
held similar productions over the past two years and
had indicated that the event would take place again
this year. They are requesting to host their
production in the parking lot of the Lutheran Church
of the Holy Spirit. The dates of production are
August 17, 18, 23, 24, 25, 30, 31 and September 1.
(The Engineering & Community Development
Department has had an opportunity to review the
request and anticipates no complication in parking,
traffic flow, or negative impact on the surrounding
area. The production will be done in a family picnic
atmosphere. Hamburgers, hot dogs, and snacks will be
served. No liquor will be present.
(Business license fees consist of a $50 per day
theatrical license and a $150 food license totaling
$500. It has been the past practice of the Village
Board to waive business license fees for not-for-
profit agencies.
(Reports from Engineering & Community Development
and Finance, recommending approval, are attached. )
C) Consideration of a request (attached) from School
District 54 to waive building and engineering fees as
follows:
• Stevenson School renovation project in the amount
of $38, 104. 00; and
• Margaret Mead Junior High School parking lot
project in the amount of $8, 315. 00;
for a total amount of $46, 419.
Agenda for VB Meeting 7-23-96 3
(It has been past practice of the Village Board
to waive building and engineering fees for other units
of government.
(A report from the Director of Engineering and
Community Development, recommending approval, is
attached.
D) Consideration of a request (attached) from Kenneth
Young Centers to waive the building and engineering
fees in the amount of $12, 200 for a building addition
to their facility at Nerge and Rohlwing Roads.
(This item was previously discussed by the
Village Board at the July 9, 1996 Committee of the
Whole meeting. )
E) Consideration of a request (attached) from the Elk
Grove Baptist Church to waive building and engineering
fees in the amount of $4, 132. 00 for a proposed
building addition and site work.
(It has been past practice of the Village Board
to waive building and engineering fees for not-for-
profit agencies.
(A report from the Director of Engineering and
Community Development, recommending approval, is
attached. )
F) Consideration to award a service contract to the
lowest responsive and responsible bidder, Superior
Road Striping, Inc. , of Bensenville, IL, , for the
provision and installation of thermoplastic pavement
markings in an amount not to exceed $7, 968.30.
(Bids were solicited from (2) companies with
Superior Road Striping, Inc. , providing the lowest
responsive and responsible bid. Superior Road
Striping, Inc. , has performed this service for the
Village satisfactorily in past years.
(Sufficient funds are budgeted and available for
this expense.
(Reports from the Director of Public Works and
Purchasing Agent, recommending approval, are
attached. )
G) Consideration to award a purchase contract to Compaq
Computer Corporation, Houston, Texas, for the purchase
of a Compaq file server in an amount not to exceed
$9, 853. 00.
Agenda for VB Meeting 7-23-96 4
(A file server to support the upper level
administration network was included as a part of the
FY 1996-97 Finance Department budget.
(Compaq hardware is available by low bid pricing
through Public Technology, Inc. , which provides
technology goods and services at reduced costs to
local governments through a joint-purchasing program.
The Village has standardized on Compaq equipment for a
file server.
(Sufficient funds are budgeted and available for
this expense.
(Reports from the Assistant Director of Finance
and Purchasing Agent, recommending approval, are
attached. )
H) Consideration to authorize Deputy Fire Chief Gregory
Riddle to attend the APCO National Conference in San
Antonio, Texas from August 10 through August 16, 1996
at a cost not to exceed $1,245. 15.
(Sufficient funds are budgeted and available for
this expense. )
I) Consideration to award a purchase contract to the
lowest, responsive and responsible bidder, Softmart,
Inc. , of Exton, Pennsylvania, for the purchase of
forty-six (46) Microsoft Office Suite licenses in an
amount not to exceed $16,257.25.
(The FY 1996-97 budget includes funds for the
standardization of village computer networks on a
single software suite. Bids were solicited from (3)
companies with Softmart, Inc. , providing the lowest
responsive and responsible bid. Data Processing has
reviewed the qualifications of the bidders and finds
Softmart, Inc. , to be acceptable.
(The licenses will be used to standardize all
departments, with the exception of the Fire Department
and Engineering and Community Development, on the
Microsoft Office Suite for word processing,
spreadsheet, and graphic software applications.
(Sufficient funds are budgeted and available for
this purchase.
Agenda for VB Meeting 7-23-96 Revised 5
(Sufficient funds are budgeted and available for this
purchase.
(Reports from the Assistant Director of Finance
and Purchasing Agent, recommending approval, are
attached. )
J) Consideration to award a service contract to the
lowest responsive and responsible bidder,
Dustcatchers, Inc. , of Chicago, IL, for the rental of
linens and floor mats in an amount not to exceed
$18, 500.
(Bids were solicited from nine (9) companies of
which four (4) responded. Upon review of the bids
submitted, Dustcatchers, Inc. , was determined to have
the lowest responsive and responsible bid.
(The Fire and Public Works Departments have
reviewed the submitted bids and concur with the
selection of this vendor.
(Sufficient funds are budgeted and available for
this expense.
(Reports from the Director of Public Works, Fire
Chief, and Purchasing Agent, recommending approval,
are attached. )
K) Consideration to award a purchase contract to the
lowest responsive and responsible bidder, Ace
Computers, of Prospect Heights, IL, for the purchase
of twenty-six (26) Pentium microcomputer workstations
in an amount not to exceed $42, 115. 00
(The FY 1996-97 Budget includes funds for the
purchase of new network computers throughout various
departments. Bids were . solicited from (7) companies
with Ace Computers providing the lowest responsive and
responsible bid. The three (3) lowest bidders were
requested to provide sample machines for evaluation.
Data Processing tested each unit and, based on the
village's specifications and performance standards,
determined that Ace Computer is the lowest responsive
and responsible bidder. The two lower priced bidders
failed to meet specifications.
(Sufficient funds are budgeted and available for
this expense.
(Reports from Data Processing and Purchasing
Agent, recommending approval, are attached. )
L) Consideration to adopt RESOLUTION NO. 36-96 (attached)
authorizing the Village President to execute an
Agenda for VB Meeting 7-23-96 6
agreement with Chapman and Culter for Bond Counsel
services associated with the Grove Mall .
(A copy of the agreement was previously
distributed to the Village Board. )
M) Consideration to adopt RESOLUTION NO. 37-96 (attached)
accepting the certificate of approval and initial
acceptance; deed of conveyancelbill of sale; and
maintenance bond in the amount of $10, 000, expiring
May 1, 1998 guaranteeing maintenance of sanitary sewer
lift station improvements for the Huntington Chase
Subdivision Unit 1 .
(Improvements to the sanitary sewer lift station
in the Huntington Chase Subdivision have been
completed to the satisfaction of the Engineering and
Community Development Department. This will formally
turn over ownership of the lift station property to
the Village.
(A report from the Director of Engineering and
Community Development, recommending approval is
attached. )
N) Consideration to adopt ORDINANCE NO. 2502 (attached) ,
extending the term of the existing cable television
franchise between the Village of Elk Grove Village and
Continental Cablevision of Northern Illinois.
(The existing franchise agreement will expire on
July 28, 1996. The Regional Cable Group expects its
negotiations with Continental to extend beyond this
date and requests that the agreement be extended up to
December 31, 1996 or until the new agreement is
executed. )
O) Consideration to adopt ORDINANCE NO. 2503 (attached)
authorizing the Creation of a Foreign Fire Insurance
Board, approving an agreement with the Foreign Fire
Insurance Board for the expenditure of funds, and
authorizing the Village Manager to execute the
agreement on behalf of the Village.
(A copy of the agreement was previously
distributed to the Village Board. )
Agenda for VB Meeting 7-23-96 7
7. REGULAR AGENDA
None
BOARDS ND COMISSION
8. CAPITAL IMPROVEM NT COMMITZEE - Trustee Petri
a. 5-year Capital Improvements Plan
b. Landmeier Public Works Noise Reduction Plan
C. Landmeier/Tonne Traffic Improvements
d. Commonwealth Edison Street Light Outages
e. Steiner Electric - Touhy Crossing
f. Commitment to construct public sidewalk - 2701 and 2801
Busse
9. JUDICIARY PLANNING AND ZONING COMMITTEE - Trustee Rettberg
a. Communication Towers & Antennae
b. Ameritech Special Use Permit
C. Rezoning of Nerge/Devon Property
d. Possible Annexations
e. Biesterfield Shopping Center Monument Signage Variation
f. Neon Sign Prohibition
10. PERSONNEL COMMIT - Trustee Czarnik
a. Communication 's
11 . RECYCLING & WASTE COMMITTEE - Trustee Johnson
a. Industrial Park Scavenger Service
12. INFORMATION SYSTEMS COMv1ITTEE - Trustee Petri
a. Internet Use Policy
b. E-mail Policy
C. Data Processing 5-year plan_
13 . PLAN COMMISSION - Village Manager Parrin
a. Wendy's Exel Rezoning (PH 10-4-95)
b. Ameritech Water Tower Special Use Permit (PH 4/17/96)
C. Mobil Site Plan Amendment
14 . ZONING BOARD OF APPEALS - Village Manager Parrin
a. Mobil Zoning Variation (PH 6/191v96)
b. Kenneth Young Centers Zoning Variation (7/31/96)
15. REPORTS OF OTHER BOARDS COMMISSIONS & COMMITTEES
a. Cable Television Committee - Trustee Petri
b. Community Service Board - Trustee Czarnik
C. Industrial Revitalization Commission - Trustee Rettberg
Agenda for VB Meeting 7-23-96 8
16. ORDINANCES RESOLUTIONS AND COMMUNICATIONS - Village Clerk
17. UNFINISHED BUSINESS -
a. Pending Action by Village Board
1. Consideration to authorize payment to GWVCB for
1996-97 dues in the amount of $80, 287.
b. Pending Action by Village Attorney
None
18. REPORT FROM VILLAGE MANAGER
19. NEW BUSINESS
20. ADJOURNMENT
In compliance with the Americans with Disabilities Act and
other applicable Federal and State laws, the meeting will be
accessible to individuals with disabilities. Persons
requiring auxiliary aids and/or services should contact the
Village Clerk, preferably no later than five days before the
meeting.
c: Gallitano (2) , Czarnik, Johnson, Lissner, Petri, Rettberg,
Parrin, Rummel, Soffice, Cech, Ingebrigtsen, Engelbrecht,
MacArthur, Knickerbocker, Niehaus, Smith (2)
4i