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Home My WebLink AboutAGENDA - 07/09/1996 - VILLAGE BOARD AGENDA Next ORD: 2500 (2502) Next RES. 34-96 (36-96) Recess: 9 P.M. AGENDA Regular Village Board Meeting July 9, 1996 Elk Grove Village 1. Call to Order 2. Invocation (Rev. Thaddeus Czarnecki, Deacon, Queen of the Rosary Parish) 3 . Approval of Minutes of June 25, 1996 4. President's Report 5. Accounts Payable Warrants: July 9, 1996 6. CONSENT AGENDA A) Consideration to award a professional services contract to HTE, Inc. of Orlando, FL, to provide technical assistance in upgrading the utility billing software on the AS400 in an amount not to exceed $35, 450. (The contract for Phase I of the project was awarded at the 12/12/95 Village Board meeting. During Phase I both the old and new programs were run to identify the modifications needed to be made to the existing system. Phase II is the implementation of the modifications which will include the necessary custom modifications to the utility billing, occupational licenses and cash receipt programs. (Sufficient funds are budgeted and available for this project. (A report from the Data Processing Supervisor, recommending approval, is attached. ) B) Consideration of the following: • to waive the formal bidding process; and • to award a single-source purchase contract to Motorola, Inc. , Schaumburg, IL, for the purchase of 12 Motorola VRM500 radio modems in an amount not to exceed $37, 600. Agenda for VB Meelling 7-9-96 2 (The Fire Department currently uses outdated radio equipment to communicate with Northwest Central Dispatch (NWCD) . NWCD is standardized on Motorola communications equipment, and the modems used in the communication system are only available from Motorola. (Sufficient funds are budgeted and available for this expense. (Reports from the Fire Chief and Purchasing Agent, recommending approval, are attached. ) C) Consideration to authorize the payment of $80, 287 to the Greater Woodfield Convention and Visitors ' Bureau (GWCVB) for FY 1996-97. (The GWCVB serves to promote and attract business for hospitality and tourism agencies in the northwest suburban area, including Elk Grove. The bureau markets the Greater Woodfield area through advertising, networking, and participating in local and national trade shows. (The Village's share of funding is based upon 100 of the revenues generated from a 4% tax on hotel/motel occupancies. (A report from the Director of Finance is attached. ) D) Consideration to authorize the Village Manager to attend the International City Management Association annual conference in Washington, D.C. from October 5 through October 9, 1996 at a cost not to exceed $1, 500. (Sufficient funds are budgeted and available for this expense. ) E) Consideration to adopt RESOLUTION NO. 34-96 (attached) authorizing the Village President and Village Clerk to execute a license agreement between the village of Elk Grove Village and Center Point Realty Services, Inc. (The water service to the O'Hare West Development at 2701 and 2801 Busse Road must be shut off to allow construction work at the site. In order for the Village to shut off water service to the site without simultaneously terminating the fire suppression line, Village personnel must physically enter upon the property. (The License Agreement, once executed, will allow Village personnel access to the site for the purpose Agenda for VB Meng 7-9-96 3 of initiating and terminating water service to the property. (The Village Attorney has reviewed this Agreement and finds it acceptable for the purposes required. (A report form the Director of Engineering and Community Development, recommending approval, is attached. ) F) Consideration of the following: • to adopt RESOLUTION NO. 35-96 (attached) releasing Letter of Credit No. C7280422 in the amount of $35, 000 as accepted by Resolution No. 52-95 guaranteeing the construction of a tot lot at the Huntington Chase subdivision; and • to authorize reimbursement to the Elk Grove Park District in the amount of $34, 987 from funds remitted to the Village from Lexington Homes. (This letter of credit was accepted to guarantee the construction of a tot lot in Outlot G of the Huntington Chase Subdivision. The Park District has completed the installation of the tot lot at a cost of $34, 987. The Finance Department has invoiced Lexington Homes and received payment for the full amount in accordance with the annexation agreement. Lexington Homes is requesting that the letter of credit be released. Upon approval, the Village will transfer the paid funds to the Elk Grove Park District. (A report from the Administrative Assistant, recommending approval, is attached. ) G) Consideration to adopt ORDINANCE NO. 2500 (attached) approving the merger of Continental Cablevision and U.S. West, Inc. (The transfer of control of the franchise with Continental Cablevision to U.S. West, Inc. , requires the approval of the Village Board. The transfer of control does not alter or amend the existing franchise agreement. (A report from the Continental Regional Cable Group's attorney is attached. U. S. West 's media group is financially strong and has demonstrated commitment to both high quality and leading edge cable T. V. service. ) Agenda for VB Meeting 7-9-96 0 4 H) Consideration to adopt ORDINANCE NO. 2501 (attached)amending Title 1-7-5 position classification and salary plans of the Village Code of the Village of Elk Grove Village (Public Works) . (This ordinance provides for an additional extra part-time custodian. Currently, there are not enough personnel hours to complete the tasks at a sufficient level due to position turnover. (While there will be one additional part-time employee, the budget amount for wages does not change or increase since total hours worked for all custodians will remain the same, only distributed in a more productive manner. (The hiring of one additional part-time custodian provides more flexibility, ensures coverage, and is ineligible for benefits. ) 7. REGULAR AGENDA None BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. 5-year Capital Improvements Plan b. Landmeier Public Works Noise Reduction Plan C. Landmeier/Tonne Traffic Improvements d. Commonwealth Edison Street Light Outages e. Steiner Electric - Touhy Crossing 9. TUDICIARY PLANNING AND ZONING COMMITTEE - Trustee Rettberg a. Communication Towers & Antennae b. Ameritech Special Use Permit C. Rezoning of Nerge/Devon Property d. Possible Annexations e. Biesterfield Shopping Center Monument Signage Variation f. Neon Sign Prohibition 10. PERSONNEL COMMITTEE - Trustee Czarnik a. Communication 11. RECYCLING & WASTE COMMITTEE - Trustee Johnson 12. INFORMATION SYSTEMS COMMITTEE - Trustee Petri a. Internet Use Policy b. E-mail Policy Agenda for VB Me•ng 7-9-96 0 5 13 , PLAN COWIESION - Village Manager Parrin a. Wendy's Exel Rezoning (PH 10-4-95) b. Ameritech Water Tower Special Use Permit (PH 4117/96) C. Mobil Site Plan Amendment 14, ZONING BOARD OF APPEALS - Village Manager Parrin a. Mobil Zoning Variation (PH 6/19/96) b. Kenneth Young Centers Zoning Variation (7/31/96) 15. REPORTS OF OTHER BOARDS COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustee Petri b. Community Service Board - Trustee Czarnik C. Industrial Revitalization Commission - Trustee Rettberg 16. ORDINANCES RFSOLUTTONS AND COMMUNICATIONS - Village Clerk 17. UNFINISHED BUSINESS - a. Pending Action by village Board None b. Pending Action by Village Attorney None 18, REPORT FROM VILLAGE MANAGER 19. NEW BUSINESS 20. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Gallitano (2) , Chernick, Czarnik, Johnson, Lissner, Petri, Rettberg, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Engelbrecht, MacArthur, Knickerbocker, Niehaus, Smith (2)