Loading...
HomeMy WebLinkAboutAGENDA - 06/24/1996 - VILLAGE BOARD AGENDA ! ! Next ORD: 2495 (2497) Next RES. 33-96 (34-96) Recess: 9p.m. AGENDA Regular Village Board Meeting June 25, 1996 Elk Grove Village 1 . Call to Order 2. Invocation (Rev. William Kalivoda, Deacon, St. Julian - Parish) 3 . Approval of Minutes of June 11, 1996 - 4 . President's Report S. Accounts Payable Warrants: June 25, 1996 6. CONSENT AGENDA . A) Consider to grant a special permit to the Village of Elk Grove to display (2) two 4 foot by .8 . foot temporary free-standing signs advertising a construction project at the Grove Mall. (This item was previously discussed by the Village Board at the 6/11/96 Committee. of the Whole meeting at which time it was the consensus of the Village Board to install signs announcing . the Village's plans for the Grove Mall property on both Biesterfield Road and Arlington Heights Road. ) B) Consideration to award a contract . to the lowest . responsive and . responsible bidder, Action Fence Contractors, Palatine, IL .to furnishand install : an, eight-foot wooden privacy. fence at the Public Works Landmeier facility in an amount not to exceed $16, 150. - (Bid specifications were provided to eight (8) potential vendors of which (2) responded. . Upon review of the bids submitted, Public Works determined that Action Fence Contractors submitted the lowest responsive and responsible bid. (The fence is .to be installed along the eastern perimeter of the Public Works Landmeier facility to buffer the facility from adjacent residential homes. (Reports from the Director of Public Works and the Director of Finance, recommending approval, are attached. ) Agenda for VB Meetil -25-96 2 C) Consideration of .the following: _ • to extend the current contract with Cintas - Uniform Company, Inc. , Schaumburg, IL through August 31, 1996 in the amount of $3, 800 for the - . rental of linen and mat services; and - • to award a contract to the lowest responsive and . responsible bidder, Cintas Uniform Company; Inc: , for a one-year period from July 1, 1996 through June 30, 1997 for Public Works uniforms and accessories and Fire Department accessories in an amount not to exceed $17, 100. - (Cintas currently provides :linen, mat and rental uniform services to the Village. Public Works reports . that the bids for linen and mat services require further evaluation and will not .be presented to the Board until the July 9 Village Board meeting. The current contract with Cintas expires on .June 30, 1996, therefore, the contract needs to be extendeduntil a vendor is selected. (Last year's uniform rental contract was awarded to Cintas .on an . annual renewal. basis. This year's contract represents a 359 decrease from last year due to lower unit prices for the uniforms. (Cintas has contracted with the Village for these services since the mid-eighties. Cintas Uniforms provides uniforms to 53 Public Works employees as well as linens, floor mats, dust mops, towels and other accessories to the Public Works and Fire Departments. (A report from the. Purchasing Agent, recommending approval, is attached. ) D) Consideration of the following: • to waive the formal bidding process; and. • to award a purchase contract to 5 Alarm Fire. and Safety Equipment, Inc. , Fort Atkinson, Wisconsin, for the purchase of Hurst Fire Department equipment in an amount not to exceed $7, 464. Agenda for VB Meeti•6-25-96 3 (The Village Board approved the replacement of Hurst Extricating Equipment in the 1996/97 Fire Department budget. 5 Alarm Fire and Safety Equipment, Inc. , is the exclusive territorial dealer of Hurst Equipment for this area. The Fire Department has standardized on this equipment. (Adequate funds are budgeted and available in the budget for this expenditure. Reports from the Fire Chief and Purchasing Agent, recommending approval, are attached. ) E) Consideration to authorize Police Officer Paul D. Syverson to attend the . "Level II Crime and Loss. Prevention Technology and . Programming" training conference at the University of Louisville, Louisville, Kentucky, September 22 through October 4, 1996 ata cost not to. exceed $1, 784. 80.. (This training program provides instruction on a . variety of crime prevention topics. Sufficient funds for this expenditure are included in the FY 1996-97 budget. ) F) Consideration to authorize payment of Suburban O'Hare Commission dues for fiscal year 1996-97 at a cost of $1 .25 per capita, for a total amount: of $41, 786.25. . (The Suburban O'Hare - Commission . (S.O. C. ) represents a total of 13 municipalities on issues of O'Hare Airport noise and air pollution. (The amount of the dues represents the same amount as the previous fiscal year. Sufficient funds, are budgeted and available for this expense. ) G) Consideration to reject the sole bid received from. Northwestern Landscape, Inc. , . of Roselle, Illinois to provide parkway sod restoration. . (Bid specifications were furnished to sixteen . . (16) potential bidders for the restoration of parkways following watermain breaks. Only one (1) bid was receivedsincemost contractors have full work loads and could not take on the additional work. The sole bid received was $1,200 over budget. (Public Works crews along with temporary summer employees will. perform the restoration. Public Works will re-define the specifications and rebid this type of project during the winter months when competitive . prices can be obtained. Agenda for VB Meeting 6-25-96 - 4 (Reports from the Purchasing Agent and Director of Public Works are attached. ) H) Consideration to award a purchase contract to the lowest responsive and responsible bidder, Rai Concrete, Carol Stream, IL, for the removal and replacement of sidewalks, driveway aprons, curb and gutter under the Village's Private Participation Concrete Replacement Program at a per unit cost not to exceed the following: Umt Pricing, Comparative ' UNIT :DESCR[PC[ON FY 96/97 Pricing Fy Sq.,Ft. 5" PCC Sidewalk 2.18 2.18 Sq. Ft. 8" PCC Sidewalk 2.35 2.35 Sq. Yd. 5" PCC Driveway Pavement 20.50 20.50 Sq. Yd. 8" PCC Driveway Pavement 22.48 - - 22.48 - Ln. Ft. Combination Concrete Curb&Gutter(M) 7.55 7.55 Ln. Ft. Combination Concrete Curb&Gutter(B) 7.90 7.90 Sq. Ft. Sidewalk Removal .45 .45 Sq. Yd. Driveway Pavement Removal 2.50. 2.50 Ln. Ft. Combination Curb&Gutter Removal 2.60 2.60 Each Bit.Cone. Driveway Patching(Single) 10.00 45.00 Each Bit Cone. Driveway Patching(Double) 12.00 55.00 and at a total cost not to exceed $117, 113. - (Rai Concrete is currently the contractor that is replacing concrete under the Village's MFT Program and . the Public Works Department is satisfied with their performance. Approximately $25, 000 of the work is for -the Village's portion; the remaining. $92,113 is for residents and businesses, and will be collected prior to commencement of the replacement work. (Reports from the Director of Public Works and Purchasing Agent, recommending approval, are attached. ) 1) Consideration to increase a service contract with - Ameritech for installation and cabling . of the - village's new phone system in the amount of $5, 170 for a total contract amount not to exceed $120, 803 . . 40 Agenda for VB Mee ti 9 6-25-96 .5 (The original contract for installation and cabling of the new phone system was awarded to Ameritech on April 9, 1996. . Upon preparing the final re-cabling plans for the system, several additional cabling needs which go beyond the scope of the original Ameritech contract were identified. (A total of seven (7) additional cabling needs were identified by the Police Department, including increased information outlets, additional cable runs, compatibility components, and an additional power supply. Data Processing has thoroughly reviewed the recabling plan and is satisfiedthatall current and future needs will be met. The total cost for this work is $3, 670. (An additional contingency fund in the amount of $1, 500 is also included in the contract increase, however, it may only be utilized with Village Manager approval. (A report from the Director of Finance, recommending approval, is attached. ) J) Consideration to adopt RESOLUTION NO. 33-96 (attached) confirming the general prevailing rate of wages for workers on public works ,projects in Elk Grove to be the same as the general prevailing rate ofwages for construction work in .Cook and DuPage counties as determined by the State of Illinois Department of Labor. (The State requires the Village to adopt. this resolution each year in determining the .prevailing rate. of wages for laborers, mechanics, and . other. workers on public projects in Elk Grove. ) K) Consideration to adopt ORDINANCE NO. 2495 (attached) renewing a special-use permit to Master Motors, Inc. . to permit an automotive repair facility in . an I-1 industrial zoned district at 1286 Howard Street. (The special-use permit. was originally approved .. by the Board on June 28, 1994 as. Ordinance No.. 2377, The permit was issued for a two-year period with an option for permanent renewal contingent upon staff review and approval of the conditions and operation of the facility after the original 2-year period. Agenda for VB Meet:*6-25-96 6 (Upon staff review, there are no objections to the permanent extension of the special-use permit for Master Motors, Inc. A report from the Administrative Assistant, recommending approval, is attached. ) L) consideration to adopt ORDINANCE NO. 2496 (attached) amending Title 3, Chapter. 3, Section 3-3-7; Number of licenses of the Village Code of the Village of Elk Grove Village decreasing the number of class "A" liquor licenses. (The Renaissance Restaurant and the Esquire Restaurant are no longer . operating, . making . it necessary to decrease the permitted number of liquor licenses. (This ordinance will decrease the number of. class "A" liquor licenses from twenty-nine (29) , to twenty- -, seven (27) . ) 7. REGULAR AGENDA A) Consideration of a request from Boston Market (attached) for a variation to the sign ordinance to permit a combination of illuminated wall signs and . awnings which exceeds the amount permitted by ordinance as follows: ITEM PROPOSED PERMITTED BY ORDINANCE VARIATION REQUESTED Wall Sign Area 705 Sq. Ft. 462 Sq. Ft. _ 243 Sq. Ft. 53% increase The proposed wall sign area is made up of the following: 2 illuminated wall signs for Boston Market totaling: 75 Sq. Ft. 3 awnings for Boston Market totaling: 357 Sq. Ft. 2 illuminated wall signs for Einstein Bagels totaling:. 69 Sq. Ft. 2 awnings for Einstein Bagels totaling: 204 Sq. Ft. (The total amount of signage permitted is 462 square feet. The proposed wall signs for the facility amount to 144 sq. ft. of signage. However, according . to the sign ordinance the proposed awnings for the building are considered Lobe signs because they display" a signature sign pattern. As a resultthe total proposed sign area of 705 square feet exceeds the amount permitted by ordinance by 243 square feet (53t) . Agenda for VB Meetio6-25-96 0 y (The issue of signage was previously discussed by the JPZ Committee and the .Village Board. A revised rendering of the facility showing the changes requested by the Village Board is to be submitted for final review and approval. ) BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. 5-year Capital Improvements Plan b. Landmeier Public Works Noise Reduction Plan C. Landmeier/Tonne Traffic Improvements d. Commonwealth Edison Street Light Outages . e. Steiner Electronic - Touhy Crossing 9. JUDICIARY, PLANNING AND ZONING COMMITTEE- - Trustee Rettberg _ a. Communication Towers & Antennae b. Ameritech Special Use Permit C. Rezoning of Nerge/Devon Property d. Possible Annexations e. Biesterfield Shopping Center Signage Variation f. Boston Market Rezoning and Zoning Variation Requests g. Neon Sign Prohibition 10. PERSONNEL COMMITTEE - Trustee Czarnik a. Communication 11. RECYCLING & WASTE COMMITTEE - Trustee Johnson 12. INFORMATION SYSTEMS COMMITTEE- Trustee Petri 13 . PLAN COMMISSION - Village Manager Parrin a. Wendy's Exel Rezoning (PH 10-4-95) b. Ameritech Water Tower Special Use Permit (PH 4/17/96) C. Mobil Site Plan Amendment 14. ZONING BOARD OF APPEALS - Village Manager Parrin a. Mobil Zoning Variation (PH 6/19/96) b. Kenneth Young Centers Zoning Variation (To Be Announced) . 15. REPORTS OF OTHER BOARDS COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustee Petri b. Community Service Board - Trustee Czarnik 16 ORDINANCES. RESOLUTIONS AND COMMUNICATIONS - Village Clerk • Agenda for VB Meet 166-25-96 8 17. UNFINISHED BUSINESS - a. Pending Action by Village Boarg None b. Pending Action by Village Attorney 1. At the 5/28/96 Village Board meeting the Village Board directed the Village Attorney to prepare an ordinance establishing signage regulations for the Biesterfield Road Corridor 18. REPORT FROM VILLAGE MANAGER 19. NEW BUSINESS 20. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Gallitano (2) , Chernick, Czarnik, Johnson, Lissner, Petri, Rettberg, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Engelbrecht, MacArthur, Knickerbocker, Niehaus, Smith (2)