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Home My WebLink AboutAGENDA - 06/11/1996 - VILLAGE BOARD AGENDA litNext ORD: 2493 (2494) Next RES. 32-96 (33-96) Recess: 9 P.M. AGENDA Regular Village Board Meeting June 11, 1996 Elk Grove Village 1. Call to Order 2. Invocation (Rev. Chuck Ellis, Pastor, First Baptist Church) 3 . Approval of Minutes of May 28, 1996 4. President's Report 5. Accounts Payable Warrants: June 11, 1996 6. CONSENT AGENDA A) Consideration of a request (attached) from Elk Grove High School to waive the $50 parade license fee for their 1996 Homecoming parade to be held on Friday, October 11, 1996. (It has been the past practice of the Village Board to waive this fee for other governmental agencies. (A report from the Director of Finance, recommending approval, is attached. ) B) Consideration to approve a payment of $2,500 for the Village of Elk Grove's membership in the Northwest Suburban Regional Action Planning Project for FY 196- 97. (The Regional Action Planning Project (RAPP) is an organization that works to identify and address substance abuse and criminal problems related to teenagers. The consensus of the Village Board at the May 28 Committee of the Whole meeting was to participate in RAPP for one year and evaluate it 's benefits after that time. (The membership dues are $2, 500 for the first / year of membership, and $2, 000 for each subsequent year.) / C) Consideration of a request from the Elk Grove Park District to waive the following business license fees for the 1996-97 fiscal year: Agenda for VB Meeting 6-11-96 2 Pavilion: Vending Machines (5) $ 125 Restaurant, 0-2, 500 square ft. 200 Class A liquor license 2. 500 $2, 825 Leisure Fitness Center: $ 100 General Retail Al Hattendorf Center: Vending Machines (1) $ 25 Restaurant 0-2,500 square feet 200 General Retail 100 $ 325 Pirates Cove: Food Dealer $ 100 Farmhouse Museum: $ 100 General Retail Rainbow Falls: $ 100 Golf Course Park District: Fuel Dispensers (3) $ 75 Fox Run Golf Links: Golf Course/Range $ 100 _ Food Dealers $ 100 Vending Machines (2) $ 50 General Retail $ 100 Class A liquor license S2, 500 $2, 850 Total business licenses: $6, 475 (It has been the past practice of the Village Board to waive business license fees for other governmental agencies. ) (A report from the Director of Finance, recommending approval, is attached. ) D) Consideration to award a professional service contract to Gerard Printing, Elk Grove Village, IL, for the typesetting and printing of three (3) residential and three (3) business newsletters in an amount not to exceed $13, 561 . 80. 0 Agenda for VB Meeting 6-I1-96 3 (A request for proposal was sent to eleven (11) firms -for the typesetting and printing of residential and business newsletters. A total of four (4) firms responded. (Gerard Printing submitted the lowest cost proposal . Gerard has provided this service in the past in a satisfactory and acceptable manner. (Sufficient funds are budgeted and available for this purpose. (A report from the Administrative Intern, recommending approval, is attached. ) E) Consideration to increase a professional service contract with Environmental Science and Engineering, Inc. , Chicago, IL, for inspection and analyses of groundwater conditions related to underground storage remediation in the amount of $4, 300 for a total contract amount not to exceed $55, 800. (Environmental Science and Engineering, Inc. (ESE) , was hired in November, 1995 to assist the Village in meeting Illinois Environmental Protection Agency requirements for corrective action regarding the underground storage tanks at the Landmeier Public Works facility. The requested increase is needed to complete the next phase of groundwater inspection at the site as required by Federal regulations. (A report from the Director of Public Works was previously distributed. ) F) Consideration of the following: • to increase a service contract with Alexandria Trucking Underground Construction, Inc. , Bartlett, IL, for the construction of Phase II of the Ridge Avenue Watermain Improvement Project in the amount of $56, 628. 02 for a total contract amount not to exceed $300, 891 . 00. • to increase the water and sewer fund budget by, $56, 628. 02. (The Village Board awarded this contract to Alexandria Trucking at the May 28, 1996 Village Board meeting. The current contract does not include funds Agenda for VB Meeting 6-11-96 4 for the replacement of the 620 linear foot section of watermain from Brookhaven to Birchwood in the job specifications. (At their May 30, 1996 meeting, the Capital Improvements Committee unanimously recommended that this section be replaced. The contract and budget increases reflect the addition of this section to the project. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) G) Consideration to authorize Police Sergeant William P. Zimmerman to attend the 11th Annual Conference on Child Abuse and Neglect to be held in Washington, D.C. , from September 16 through 21, 1996, at a cost not to exceed $1, 299. 65 (By registering early the Village will save $35. 00 in registration fees. (Sufficient funds for this expenditure are budgeted and available. ) H) Consideration to concur with the Village Manager's authorization of the following: • to waive the formal bidding process; and • to award an electrical services contract to the lowest responsive and responsible quoter, Continental Electrical Construction Co. , Skokie, IL to furnish and install one (1) new Zenith, 3 pole transfer switch at Fire Station #7. (On the evening of May 28, 1996 the Village experienced a failure of the emergency transfer switch which provides back-up power for the Municipal Complex, Police Department and Fire Station #7. Currently, the transfer switch is bypassed in order to allow electrical service to the entire complex. However, should a power failure occur the Village would have no means to operate emergency equipment, sump pumps or emergency back-up 9-1-1 services through the on-site generator. (Due to the emergency nature of the repair, the Village Manager approved the contract. Village Board approval is required due to the fact that the contract exceeds $5, 000. i • Agenda for VB Meeting 6-11-96 5 (Continental Electric has done work for the Village in the past and has performed satisfactorily. I) Consideration to authorize Nancy Carlson, Economic Development Officer, to attend the Mid-America Economic Development Council (MAEDC) annual conference in Traverse City, Michigan from June 16 to June 18 at a cost of $1, 080. (This conference will provide a significant training opportunity related to the attraction of international companies and economic development trends in the mid-west. (While at the conference the Village will receive a first-place award from MAEDC for its new economic development brochure. ) J) Consideration to adopt RESOLUTION NO. 3296 (attached) authorizing the Village President to execute a government agreement between the Village of Elk Grove and Cook County. (This agreement sets forth the guidelines for the expenditure of the $50, 000 granted to the Village by the Cook County Development Block Grant Program to pay for infrastructure improvements related to the Northwest Housing Partnership Senior Housing Project at 912 Landmeier Road. (The Village serves as the grant recepient; however, Northwest Housing Partnership will perform all of the administrative work associated with the grant project. Cook County requires a resolution executed by the Village to release the grant funds. ) K) Consideration of the following. • to authorize the solicitation of bids for the demolition of the existing buildings on the Grove Mall property; • to adopt ORDINANCE NO. 2493 establishing a new fund for the Grove Mall redevelopment project; and • to initially fund the Grove Mall Redevelopment Fund in the amount of $425, 000. 0 Agenda for VB Meeting 6-11-96 6 (At the direction of the Village Board, plans are moving forward to redevelop the Grove Mall property. The initial phase of this project includes the acquisition of an urban planning consultant and the demolition of the property. A contract has already been awarded for consultant services and the Finance Department is preparing bid specifications to demolish the building under one contract in three separate phases. (The creation of a new capital projects fund for this purpose will enable the Village to properly account for lease payments, expenditures, and professional contracts related to the project. Sufficient funds exist in reserve for the initial funding. The General Fund will be reimbursed later this fiscal year from revenues related to the project. (The $425, 000 budget includes $125, 000 for professional services and $300, 000 for contractual services related to demolition. ) (A memo from the Director of Finance, recommending approval, is attached. A copy of the ordinance will be distributed in the June 7 care packages. 7. REGULAR AGENDA None BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. 5-year Capital Improvements Plan b. Landmeier Public Works Noise Reduction Plan C. Landmeier/Tonne Traffic Improvements d. Commonwealth Edison Street Light Outages e. Ridge Water Main Project 9. JUDICIARY PLANNING AND ZONING COMMITTEE - Trustee Rettberg a. Communication Towers & Antennae b. Ameritech Special Use Permit C. Rezoning of Nerge/Devon Property d. Possible Annexations e. Biesterfield Shopping Center Signage Variation f. Boston Market Rezoning and Zoning Variation Requests 10. PERSONNEL COMMITTEE - Trustee Czarnik a. Communication 11 . RECYCLING & WASTE COMMITTEE - Trustee Johnson Agenda for VB Meeting 6-11-96 7 12. INFORMATION SYSTEMS COMMITTEE - Trustee Petri 13. PLAN COMMISSION - Village Manager Parrin a. Wendy's Exel Rezoning (PH 10-4-95) b. Ameritech Water Tower Special Use Permit (PH 4/17/96) C. office Depot - Special Location Plan d. Mobil Site Plan Amendment 14. ZONING BOARD OF APPEALS - Village Manager Parrin a. Mobil Zoning Variation (PH 6/19/96) 15. REPORTS OF OTHER BOARDS COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustee Petri b. Community Service Board - Trustee Czarnik 16 ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 17. UNFINISHED BUSINESS - a. pending Action by Village Board None b. pending Action by Village Attorney 1 . At the 5/28/96 Village Board meeting the Village Board directed the Village Attorney to prepare an ordinance establishing signage regulations for the Biesterfield Road Corridor 18. REPORT FROM VILLAGE MANAGER 19. NEW BUSINESS 20. ADJOURNMENT in compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Gallitano (2) , Chernick, Czarnik, Johnson, Lissner, Petri, Rehberg, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Engelbrecht, MacArthur, Knickerbocker, Niehaus, Smith (2)