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HomeMy WebLinkAboutAGENDA - 05/14/1996 - VILLAGE BOARD AGENDA Next ORD: 2488 (2493) Next RES. 26-96 (28-96) Recess: 9 p.m. AGENDA Regular Village Board Meeting May 14, 1996 Elk Grove Village 1 . Call to Order 2. Invocation (Rev. Stephen Martz, Pastor, St. Nicholas Episcopal Church) 3. Approval of Minutes of April 23, 1996 4. President's Report 5. Accounts Payable Warrants: April 30, 1996, May 14, 1996 6. CONSENT AGENDA A) Consideration of a request (attached) from Donald Dressel, 535 Brown Circle, for a variation from Section 8-1213-1-1D, Easements, of the Municipal Code to permit the construction ofa garage to encroach six (6) feet into a 15-foot public utility and drainage easement. (The petitioner is proposing to install a swimming pool which would encroach 6 feet into the existing 15-foot utility easement. The petitioner has been granted permission to encroach upon the easement by Ameritech, Commonwealth Edison, Northern Illinois Gas, and Continental Cablevision. The Department of Engineering and Community Development has determined that there are no Village owned utilities in the easement. (The Village will retain the right to utilize the. easement in the future with restoration of the easement limited to its existing state prior to the construction of the pool . (A report from the Director of Engineering and Community Development recommending approval is attached. ) B) Consideration to increase a purchase contract for FY 1995-96 with Cintas Uniform Company, Inc. , Schaumburg, IL, for rentals of floor mats, car towels, and dish towels in an amount not to exceed $450. 00 Agenda for VB Meeing 5-14-96 2 (The increase to the FY 1995/96 contract is a result of the need for additional floor runners in the Fire Administration Building. (Cintas has contracted with the Village since the mid-1980s. Cintas provides uniforms to Public Works employees as well as linens, floor mats, dust mops, and towels to the Public Works and Fire Departments. (Sufficient funds are available for this increase. (A report form the Fire Chief, recommending approval, is attached.) C) Consideration to authorize the Director of Engineering and Community Development to attend the 1996 International Public Works Congress & Exposition in Washington, D.C. , from August 24 through 28, in an amount not to exceed $1, 500. (Sufficient funds are budgeted and available for this expense. (By registering early, the Village will save $50 in registration fees. ) D) Consideration to authorize the Chief of Police to attend the International Association of Chiefs of Police annual conference in Phoenix, Arizona from October 26 through October 31, 1996 at a cost not to exceed $1, 453. (By registering early, the Village will save $25 in registration fees. (Sufficient funds are budgeted and available for this expense.) E) Consideration to award a contract to the lowest responsive and responsible bidder, Schram Carpet and Interiors, Des Plaines, IL to furnish and install 395 sq. ft. of carpeting in ten (10) separate areas of the Police Department in an amount not to exceed $10, 582. (Bid specifications were published and provided to ten (10) potential vendors of which five (5) responded. Upon review by the Public Works Department, Schram Carpet and Interiors was determined to have submitted the lowest responsive and responsible bid. (Sufficient funds are budgeted and available for this expense. Agenda for VB MA ng 5-14-96 3 (Reports from the Purchasing Agent and Director of Public Works, recommending approval, are attached. ) F) Consideration to approve a contract with the Illinois Criminal Justice Information Authority, Chicago, IL, in the amount of $18, 480 to provide computer hardware access and software programming and maintenance for the Police Information Management System (PIMS) . (The PIMS System is operated and maintained by the Illinois Criminal Justice Information Authority. Elk Grove has participated in PIMS since 1984. (Approximately fifty (50) other law enforcement agencies participate in PIMS. The Illinois Criminal Justice Authority provides four main-frame computers for PIMS services, which are directly connected to State and National Crime Information Computers. (The contract is for a one-year period (July 1, 1996 to June 30, 1997) , based upon the State's fiscal year. There is a $1, 800 cost decrease from last year due to the elimination and replacement of a new PIMS data line that will handle more data at a faster rate. (Sufficient funds are budgeted and available for this expenditure. ) (Reports from the Purchasing Agent and Chief of Police, recommending approval, are attached. ) G) Consideration of the following: • To waive the formal bidding process; and • To award a blanket purchase contract to Kale Uniforms, Inc. , Chicago, IL for Police Department uniforms for the period May 1, 1996 through April 30, 1997, in an amount not to exceed $26, 000. (Kale Uniforms has provided quality uniforms in the past and is the only known source available at this time for Police Department uniforms. Past attempts to locate additional sources for these uniforms have proven ineffective. (Reports from the Purchasing Agent and Police Chief recommending approval are attached. ) H) Consideration to award a contract to the lowest responsive and responsible bidder, Earth, Inc. , Agenda for VB Meeting 5-14-96 4 Bensenville, IL, to haul and dispose of non-toxic debris in an amount not to exceed $90, 000. (Due to the large volume of debris collected by street sweeping, ditch cleaning and other general operations, an outside contractor is needed to remove debris at storage locations at the Biesterfield and Landmeier Public Works facilities as well as the Dierking Terrace facility. (Funds are budgeted and available for this Purpose. (Reports from the Purchasing Agent and Director of Public Works, recommending approval, are attached. ) I) Consideration to authorize a temporary waiver of the Village 's residency requirement for Police Officer John Bazukas for a two-month period. (A report from the Chief of Police, recommending approval, was previously distributed.) J) Consideration to adopt RESOLUTION NO. 26-96 (attached) authorizing the closing of traffic lanes on State and County highways for the 4th Annual Motorola Half- Marathon. (The Elk Grove Police Department will assist with traffic enforcement to facilitate the Motorola half- Marathon on Sunday, September 29, 1996. In order to close lanes or place traffic signals on flashing red at Biesterfield/Rohlwing and Biesterfield/Meacham requires a permit by the State and County if done on a non-emergency basis. (The acquiring of the permit is strictly a precautionary measure which will enable the Police Department to close lanes of traffic or activate a flashing red signal if necessary. The Police Department does not anticipate the need to close any lanes but would like the ability to do so if necessary. (The Marathon has taken place in the Village for the past three years without incident. (A report from the Chief of Police, recommending approval, is attached.) K) Consideration to adopt RESOLUTION NO. 27-96 (attached) directed to the Cook County Board of Commissioners in response to a public hearing held regarding the Agenda for VB Meeting 5-14-96 5 rezoning of property located on the south side of Higgins Road west of Stanley Avenue. (The owner of the aforementioned property, Ted Pecora, is petitioning Cook County for a rezoning from R-5 Residential to C-6 Automotive for the purpose of constructing a self-storage warehouse facility. Due to the negative impact this use will have on Elk Grove property owners adjacent to the site, the Village objects to the proposed change in zoning. (Passage of this Resolution will require a super majority (3/5) approval by the Cook County Board. ) L) Consideration to adopt ORDINANCE NO. 2488 (attached) granting a variation of Section 4-3-1:A Residential Parking Spaces (minimum requirements) of the zoning ordinance to permit a reduction of required parking spaces for Village On The Lake. (This item also appears under Unfinished Business of the Village Attorney on the Agenda. ) M) Consideration to adopt ORDINANCE NO. 2489 (attached) annexing, zoning, and granting a special use permit to certain Village-owned territory into the Village of Elk Grove Village. (This ordinance annexes 3 acres of Village-owned property on the north side of Oakton near Bonnie Lane into the corporate limits of Elk Grove to be utilized for a new Fire Department facility and salt storage dome. (Public notice of the annexation was published and sent to the officials of the Rural Fire Protection District in accordance with state statutes. ) N) Consideration to adopt ORDINANCE NO. 2490 (attached) amending Title 1-7-5 Position Classification and Salary Plans of the Village Code of Elk Grove Village (Public Works) . (This ordinance reduces the number of authorized personnel in the Public Works Department by one (1) full-time custodian and two (2) part-time custodians. The duties of these positions are now being fulfilled by a custodial contract with Illinois Building Services which was approved at the 4/23/96 Village Board meeting. ) Agenda for VB Meeting 5-14-96 ® 6 O) Consideration to adopt ORDINANCE NO. 2491 (attached) granting a variation of Section 3-6:D. 1 and the bulk regulations of Section 7-1 as they pertain to the required rear yards to permit the construction of an addition to a principal structure that would encroach eight (81) feet into the twenty (201) foot minimum required on property located at 801 Beisner Road. (This item also appears under Unfinished Business of the Village Attorney on the Agenda. ) P) Consideration to adopt ORDINANCE NO. 2492 amending Section 8-4-3-2 (Signs in B-1, B-2, and B-3 Business Districts) by adding regulations for real estate and leasing information for multi-tenant shopping centers. (At the April 9, 1996 Committee of the Whole meeting the Village Board directed the Village Attorney to prepare an ordinance regulating the use of "For Sale/For Lease" signs in Commercial areas of the Village. Under the ordinance, temporary free-standing signage advertising open . retail space shall be permitted for one year or 7 days after 100% of occupancy of all units. In addition, the ordinance allows property owners to post smaller, permanent leasing information signs in order to advertise open retail space. (The Village Attorney prepared the ordinance following the Village of Schaumburg's sign ordinance. (The ordinance will be distributed prior to the Village Board meeting. ) 7. REGULAR AGENDA A) Consideration of a request attached from Hamilton Court Apartments to allow the display of temporary signs in excess of thirty (30) days. (According to the Village's Sign Ordinance, temporary signs displayed in excess of thirty days requires Village Board approval. Hamilton Courts is requesting permission to display the following: ten foot strings of banners from their existing signs to the ground at two locations; 4 ' x 6' "Open House" banners over existing signs; and six cardboard Disney characters at Nerge and Rohlwing Roads. The purpose of the signage is to advertise rental specials in an effort to lease 100 vacant units. Agenda for VB Meeting 5-14-96 • 7 (Engineering & Community Development has reviewed this request and recommends approval subject to the elimination of the cardboard Disney characters. (A report from the Director of Engineering & Community Development is attached. ) B) Consideration of a request (attached) from Sears Hardware for a variation from the Village's Sign Ordinance to permit the construction of a double- faced, illuminated free-standing sign along Biesterfield Road adjacent to the Elks Crossing Shopping Center as follows: 7T PROPOSED PERMITTED BY ORDINANCE VARIATION REOUESTED Number of Signs 2 1 1 Sign Area 94.25 Sq.Ft.per face 96 Sq. Ft. per face 100% 188.5 Sq.Ft. Total 192 Sq.Ft. Total (The Village Sign Ordinance defines "shopping center" as any concentration of two (2) or more retail stores and/or service establishments in one or more buildings or on one or more lots which share common facilities or access. By definition, the shopping center will be considered one shopping center and is, therefore, only permitted one free standing sign. As a result, Sears Hardware's request requires a variation. (The Department of Engineering and Community Development has reviewed the request and recommends that it be d ni d due to the fact that the requested signage is not consistent with the aesthetic qualities desired for the Biesterfield Road corridor. (A report from the Director of Engineering and Community Development, including a picture of the proposed signage, is attached. ) C) Consideration of a request (attached) from Hollywood Video, 925 Meacham Road, for a variation from the Village's Sign Ordinance to permit the installation of wall and awning signage in excess of the square footage permitted by ordinance as follows: 0 Agenda for VB Meeting 5-14-96 8 X= PROPOSED PERMITTED BY ORDINANCE VARIATION REQUESTED Total Sign Area 600 Sq.Ft. 354 Sq.Ft. 246 Sq.Ft. 69%increase (Hollywood Video is requesting a variation to install illuminated wall signs and awnings with a combined square footage area of 600 sq. ft. This is a 690 increase over the amount permitted by the Village Sign Ordinance of (354 sq. ft) . (The Director of Engineering & Community Development has reviewed this request and recommends that it be denied due to the fact that the permitted signage is adequate given that the store is located on a corner with frontages to two major roadways. Engineering & Community Development also feels that the awnings are not consistent with the awnings throughout the rest of the shopping center. In addition, the signage is directly adjacent to a residential area. (A report from the Director of Engineering & Community Development, including a picture of the proposed signage, is attached. ) Agenda for VB Meing 5-14-96 9 BOARDS AND COMMISSIONS S. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. 5-year Capital Improvements Plan b. Landmeier Public Works Noise Reduction Plan C. Landmeier/Tonne Traffic Improvements d. Commonwealth Edison Street Light Outages 9. JVDICIARY. PLANNING AND ZONING COMMITTEE - Trustee Rettberg a. Communication Towers & Antennae b. Ameritech Special Use Permit C. Rezoning of Nerge/Devon Property d. Biesterfield Signage Regulations e. Possible Annexations 10. PERSONNEL COMMITTEE - Trustee Czarnik a. Communication 11. RECYCLING & WASTE COMMITTEE - Trustee Johnson 12. INFORMATION SYSTEMS COMMITTEE - Trustee Petri 13 . PLAN COMMISSION - Village Manager Parrin a. Victoria In The Park -- Text Amendment and Special Use Permit (PH 3-15-95) b. Wendy's Exel Rezoning (PH 10-4-95) C. Ameritech Water Tower Special Use Permit (PH 4/17/96) d. Office Depot - Special Location Plan e. Boston Market Rezoning (PH 5/15/96) 14 . ZONING BOARD OF APPEALS - Village Manager Parrin a. Mobil Zoning Variation (PH 3/20/96) b. Boston Market Zoning Variations (PH 5/15/96) 15. REPORTS OF OTHER BOARDS COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustee Petri b. Community Service Board - Trustee Czarnik 16 ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 17. UNFINISHED BUSINESS - a. None b. Pending Action by Village Attorney, 1 . At the 4/9/96 Village Board meeting, the Village Board directed the Village Attorney to prepare an ordinance permitting the construction of two structures on one lot at 801 Beisner Road. Agenda for VB Ming 5-14-96 0 10 2. At the 4/23/96 Village Board meeting, the Village Board directed the Village Attorney to prepare an ordinance permitting a variance to allow the reduction in parking spaces at Village On The Lake. 18. REPORT FROM VILLAGE MANAGER 19. NEW BUSINESS 20. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. C: Gallitano (2) , Chernick, Czarnik, Johnson, Lissner, Petri, Rettberg, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Engelbrecht, MacArthur, Knickerbocker, Niehaus, Smith (2)