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HomeMy WebLinkAboutVILLAGE BOARD - 06/19/2018 - Village Board MinutesMINUTES REGULAR VILLAGE BOARD MEETING June 19, 2018 1. CALL TO ORDER - 7:17 PM PRESENT: Mayor Craig B. Johnson, Trustees Nancy J. Czarnik, Patton L. Feichter, Jeffrey C. Franke, Samuel L. Lissner, James P. Petri and Christine K. Prochno ABSENT: None. A Quorum was present. Also Present: Village Manager Raymond R. Rummel, Village Attorney George B. Knickerbocker, Village Clerk Loretta M. Murphy 2. PLEDGE OF ALLEGIANCE (Niki Maglaras and Duncan Whiteside from Girl Scout Troop 41843) INVOCATION - PASTOR CERNA CASTRO RAND, PRINCE OF PEACE UNITED METHODIST CHURCH 3. APPROVAL OF MINUTES OF MAY 22, 2018 - Motion to approve the Minutes of the Regular Village Board Meeting held on May 22, 2018 as submitted and dispensed with the reading. Moved by Trustee Petri Seconded by Trustee Czarnik VOICE VOTE - Unanimous Approval (6-0) MOTION CARRIED 4. MAYOR & BOARD OF TRUSTEES' REPORT - Mayor Johnson - Olivia Arciniegas, a second grade student from Queen of the Rosary, joined the Village Board as "Assistant Mayor for the Evening". RotaryFest - Mayor Johnson discussed the reason for cancelling the Parade due to the excessive heat warnings with the temperature in the mid-90's and the forecasted heat index of 100-105 degrees. The health, safety and welfare of the community and the participants in the parade was far too risky to go on with the Parade. We chose to cancel 24 hours in advance to be able to inform the participants and the Community. The honorarium payment will still be made. Mayor Johnson thanked Trustee Czarnik for all the efforts from the committee that went into the preparations for the Parade. Video Gaming - There was an article in the Daily Herald on Monday entitled Which Suburbs Have the Most Video Gambling. Elk Grove Village has 21 locations that brings in over $400,000 per year to the Village. There are certain requirements to open a video gaming location in Elk Grove. The owner needs to have a full restaurant with a liquor license and the location must be a minimum of 2,000 square feet. There have been no issues in the past 4 or 5 years with Video Gaming - no crime of any kind. They are good businesses and they work well with the Police Department. Some business owners have commented that without the gaming machines, they would probably be out of business. Funds from the gaming machines pay for property taxes and other expenses that help run the business. The first $100,000 that comes into the Village goes towards the road funds which enabled Elk Grove to stop residential vehicle stickers. The remaining portion goes towards special events in the Village such as the Midsummer Classics Concert Series, Oktoberfest, the Play, Picnic and Party in July and other special events to bring families and neighbors together. The Village has been very fortunate to be able to utilize the money for this purpose. Elk Grove is becoming very saturated as far as gaming locations and some requests have been declined in the past couple of months because we feel that there is enough gaming in the area. Attended the following meetings: May 24 - Tollway Board Meeting. The Canadian Pacific Railroad has made a deal with the Tollway to allow access for building the long-awaited Ring Road. In 1985 Mayor Zettek proposed building an expressway on the West side of the airport and that is now coming to fruition. The Elgin O'Hare will go to the West side of the airport and it will have two segments, one segment will go south and the other will go north. The good news for Elk Grove is the northern connection will be built first. There are over 90,000 tons of freight going in and out of Elk Grove every day. May 31- DARE Graduation at Grove Junior High; and Mayor Johnson had the opportunity to go to White Page 1 of 7 Castle and flip hamburgers in honor of May being National Hamburger Month. June 7 - Suburban O'Hare Commission Meeting to discuss the impact on Elk Grove Village and other surrounding communities when they move forward with the last runway. This is a critical time as the planes will go straight down Devon Avenue. The Commission with JDA has been working with Chicago and O'Hare to find the best possible way to minimize the impact of the new runway. June 14 - Met with the manager of Village Grove to discuss new signage for the "Private" road that goes into the complex to avoid through traffic to and from Arlington Heights Road. Presentations - Cook County Commissioner Timothy 0. Schneider has been serving as Commissioner for eleven years and we can't thank him enough for all the assistance he has given Elk Grove on various projects over the years. Commissioner Schneider presented a Resolution congratulating Elk Grove Village on being the most affordable community while delivering high quality services to the residents and businesses. Mike Pallen from Mikerphone Brewery presented a check to Trustee Jeff Franke as Chairman of the Elk Grove Youth Committee in the amount of $17,713.59 to be used for the Youth Committee Scholarship Program. The check was from the proceeds from the "Smells Like a Beer Fest" fundraiser held on April 28, 2018. Mikerphone Brewery will be adding onto the brewery from the unit next door and working to provide a patio for their patrons to enjoy. Trustee Franke asked the Youth Committee to join him at the podium to announce the winners of the scholarship awards for this year. Ashley Szull and Jonathan Faughn stepped up to the podium to receive their awards. The remaining two recipients, Brooke Brottman and Nitinshankar Subramanian, were notified but unable to attend the meeting due to other commitments. We are very proud of the students and wish them the best as they continue their education in college. TRUSTEE REPORTS - Trustee Franke - No Report. Trustee Lissner - Attended the Joint Action Water Agency meeting on May 23. Trustee Petri - The Ambassador Program visited the following companies in the Village: May 30 - Holland Woodcrafters Inc. specializing in custom wood designs at 2680 American Lane; May 31- Concept Industries at 199 Gaylord Street specializing in machining, fabrication, and assembly; June 13 - Procom Enterprises at 951 Busse Road specializing in lighting control systems, digital security and surveillance systems. Trustee Czarnik - Attended the Business Leaders Forum meeting on June 12 at Enclave. The Frank J. Czarnik Memorial Scholarships were awarded to the same four students Brooke Brottman, Jonathan Faughn, Nitinshankar Subramanian, Ashley Szull and also Amanda Klingsporn, Tyler Mercurio. The Frank J. Czarnik Annual Golf Outing is Friday, August 17th with a shotgun start at 1:00 PM. The cost is $90 and you can sign up at Fox Run Golf Links. This activity raises funds for the scholarship program. Trustee Feichter - Congratulations to Tom Robb from the Elk Grove Journal who recently received two awards in Journalism. One was for the coverage of the District 59 School Board and the other had to do with the school board in Niles. Trustee Prochno - The 20th Annual Memorial Day Observation was on Monday, May 28, indoors at the Pavilion. It was a beautiful ceremony that included speeches, a flag lowering ceremony, a gun salute, and musical renditions by the Elk Grove Baptist Choir and the Elk Grove Big Band. The outdoor Farmers Market is now open every Saturday in the Town Square from 7:30 AM to 1:00 PM, rain or shine. The Village will have a table this year to showcase a variety of services that are offered to the community. The Play, Picnic, Party event hosted by the Elk Grove Park District, the Village of Elk Grove, and the Public Library will take place on Sunday, July 15 from 12:00 p.m. to 5:00 p.m. Activities will be planned at all three locations that will include a variety of activities, a picnic lunch, ice cream as well as entertainment - rain or shine. Most activities are free with some items offered at family friendly prices. 5. ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as shown on the May 31, 2018 Accounts Payable Warrant in the amount of $2,623,585.51. Moved by Trustee Petri Seconded by Trustee Czarnik AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED - Unanimous Approval (6-0) Page 2 of 7 Motion to authorize payment of invoices as shown on the June 19, 2018 Accounts Payable Warrant in the amount of $4,316,824.87. Moved by Trustee Petri Seconded by Trustee Czarnik AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED - Unanimous Approval (6-0) 6. CONSENT AGENDA a. Authorization of a request to waive permit fees for a roof replacement as part of the anonymous roof donation coordinated by the Community Character Counts Roof Giveaway Program. b. Authorization of a request from Northwest Presbyterian Church, located at 301 Ridge Avenue, to waive FY 2018/19 Vehicle License fees in the amount of $50. c. Authorization to concur with prior authorization of a request from Elk Grove Park District, located at 1000 Wellington Avenue, to waive the FY 2018-19 business license fee for the June 10, 2018 Art in the Park event in the amount of $135. d. Authorization of a request from the Elk Grove Park District to waive permit fees in the amount of $300.00 for parking lot patching at 750 Elk Grove Boulevard. e. Authorization of a request from Queen of The Rosary Parish to waive permit fees in the amount of $2,244.00 to mill and overlay asphalt at 750 Elk Grove Boulevard. f. Authorization of a request from Amita Health to waive permit fees in the amount of $5,615.75 for expansion of the Alexian Archives Museum at 600 Alexian Way. g. Authorization to award a professional service contract to Engineering Resource Associates of Warrenville, IL for Phase II Engineering Services for two separate water main replacement projects: 1.) Willow Lane (Germaine Place to Wildwood Road) and 2.) Clearmont Drive (Carswell Avenue to Tonne Road) in the amount of $45,663.87 from the Water and Sewer Fund. h. Authorization of a request to renew a professional service contract to Temple Display, LTD of Oswego, IL for the Holiday Lighting and Decoration Services contract in the amount of $55,791.52 from the General Fund. i. Authorization to award a professional service contract to HR Green, Inc. of McHenry, IL for Phase I and Phase II Engineering Services for the Nerge Road (Rohlwing Road to Devon Avenue) Resurfacing Project in the amount of $60,772.90 from the Capital Project Fund. j. Authorization to award a professional service contract to Rebechini Studios, Inc. of Elk Grove Village, IL to manufacture a LED illuminated sign in the amount of $74,072 from the Business Leaders Fund. k. Authorization to award a professional services contract to Patrick Engineering Inc. of Lisle, IL for design engineering and permitting of the LED Street Name Signs - Meacham and Rohlwing Roads Project in the amount of $81,791 from the Business Leaders Fund. 1. Authorization to award a professional service contract to Rebechini Studios, Inc. of Elk Grove Village, IL to manufacture and install LED illuminated facility signs, dedication plaques, and address and identification letters for Fire Stations #8 and 410 in an amount not to exceed $92,250 from the Capital Projects Fund. m. Authorization to award a purchase contract off of two (2) separate national purchasing contracts to Forward Space of Oak Brook, IL to purchase, relocate, and install work stations and office furniture within the Municipal Complex and Biesterfield Fire Station in an amount not to exceed $139,330.20 from the Capital Projects and General Fund. n. Authorization to award a professional service contract to Civiltech Engineering of Itasca, IL for Phase II Engineering Services for the University Lane Reconstruction (Plum Grove Road to Vermont Drive) rehabilitation project in the amount of $177,674.94 from the Capital Project Fund. o. Authorization to approve a balancing change order to HVAC contracts with Jensen's Heating & Plumbing, Inc. of Woodstock, IL for the addition of Plymovent vehicle exhaust system installation as part of the Fire Stations #8 and #10 construction projects in the overall amount of $186,108 from the Capital Projects Fund. Page 3 of 7 p. Authorization to concur with prior authorization of a request from CBRE for an additional sign variation at the Elk Grove Technology Park. q. Authorization to award a professional service contract to the lowest responsive and responsible bidder Insituform Technologies USA, LLC of Chesterfield, MO for Cured in Place Pipe Sanitary Sewer Rehabilitation Business Park Basin 15 project in the amount of $642,639.10 from the Water/Sewer Fund. r. Authorization of a request to hold a Public Hearing before the Plan Commission to consider a Petition submitted by North Star Foods for a Special Use Permit to operate a food processing facility in the I-2 Industrial District at 2575 American Lane. s. Authorization of a request to hold a Public Hearing before the Plan Commission to consider the petition submitted by DARS Holding Group for a Special Use to operate an automotive repair center in the I-2 Industrial District at 850 Elmhurst. t. Concur with prior authorization to award a contract to K-Five Construction Corp. of Westmont, IL for the Elk Grove Boulevard (Victoria Ln to Tonne Rd) Street Resurfacing project in the amount of $299,676 from the General Fund. u. Authorization to adopt Ordinance No. 3556 entitled, "AN ORDINANCE AMENDING SECTION 6-4-5- 2 OF THE VILLAGE CODE BY ESTABLISHING PARKING RESTRICTIONS ADJACENT TO ADLAI STEVENSON SCHOOL." v. Authorization to adopt Ordinance No. 3557 entitled, "AN ORDINANCE GRANTING A VARIATION OF SECTION 7E-9(A) OF THE ZONING ORDINANCE TO PERMIT THE CONSTRUCTION OF AN EIGHT FOOT (8') TALL, BLACK WROUGHT IRON FENCE ALONG THE PERIMETER OF PROPERTY WITH ONE SECTION EXTENDING APPROXIMATELY ONE HUNDRED AND TEN FEET (110-) AHEAD OF THE BUILDING LINE ALONG NICHOLAS BOULEVARD FOR PROPERTY LOCATED AT 2080 LUNT AVENUE, ELK GROVE VILLAGE." w. Authorization to adopt Ordinance No. 3558 entitled, "AN ORDINANCE AMENDING TITLE 3, CHAPTER 3, SECTION 3-3-7, NUMBER OF LICENSES OF THE VILLAGE CODE OF THE VILLAGE OF ELK GROVE VILLAGE BY INCREASING THE NUMBER OF CLASS "AA" LIQUOR LICENSES. (DOS DIABLOS)" x. Authorization to adopt Resolution No. 28-18 entitled, "A RESOLUTION APPROVING THE PLAT OF SUBDIVISION IDENTIFIED AS I I I I CHASE SUBDIVISION." y. Authorization to adopt Resolution No. 29-18 entitled, "A RESOLUTION ASCERTAINING THE PREVAILING RATE OF WAGES FOR WORKMEN ON PUBLIC WORKS PROJECTS." z. Authorization to adopt Resolution No. 30-18 entitled, "A RESOLUTION APPROVING AN AMENDED MUTUAL AID AGREEMENT FOR THE NORTHERN ILLINOIS POLICE ALARM SYSTEM (NIPAS)." aa. Authorization to adopt Resolution No. 31-18 entitled, "A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND THE FOREST PRESERVE DISTRICT OF COOK COUNTY FOR TRAIL CONNECTIONS IN BUSSE WOODS." ab. Authorization to adopt Resolution 32-18 entitled, "A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A REDEVELOPMENT AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND ELK GROVE HOLDINGS, LLC." Mayor Johnson asked Niki and Duncan to step up to the podium and explain to the community their idea that became a project for their Girl Scout Silver Award. The students worked to change the signage in front of the school to assist with school buses that were having trouble navigating around the parked cars during school hours. Niki and Duncan gave a brief explanation of the process they took to ultimately bring this item to the Village Board for approval tonight. Principal Ken Haase and their teacher Justin Gross from Stevenson School were at tonight's board meeting to acknowledge the accomplishments of the Scouts. Their idea was reviewed by the school district and brought to the Village for review. The Police Department reviewed the request and determined that adding the No Parking signage would definitely make an improvement during school hours. This item is on tonight's Consent Agenda as item 6-u. Mayor Johnson asked if anyone had any comments or questions regarding the Consent Agenda items. See none. Hear none. Page 4 of 7 Motion to approve Consent Agenda items a. through ab. Moved by Trustee Czarnik Seconded by Trustee Franke AYES: Trustees Franke, Lissner, Petri, Prochno, Czarnik, Feichter NAYS: None MOTION CARRIED - Unanimous Approval (6-0) 7. REGULAR AGENDA - There are no items under Regular Agenda. 8. PLAN COMMISSION - Village Manager Rummel - PC Docket 18-3 - A developer approached the Village to purchase the former Dominick's site to redevelop it into an 18,000 square foot Planet Fitness as well as develop it into a 54,000 square foot hypermart for some other type of use. In order to do that, a redevelopment agreement needed to be approved on the Consent Agenda tonight. The Plan Commission met last night and made a recommendation to the Village Board with a vote of 6-1 to adopt a plat of resubdivision with certain variations that were created as a result of the resubdivision approval that included a shared parking plan. The petitioner is here this evening to answer any questions. Mayor Johnson explained there are currently only three types of businesses that can go into that space - a grocery store, a liquor store, or a hypermart which is similar to a Super Target. As part of the agreement, this parcel is part of the TIF District which allows funds generated from property taxes to make improvements and attract businesses and make the overall appearance better. With this agreement, the day after the occupancy permit is issued for Planet Fitness, a $500,000 payment will be made to the ownership of that property. That money will be used to convert the property from a grocery store to a Planet Fitness and other improvements that need to be made. There are four (4) years left on the TIF Fund that generates approximately $800,000 a year. The first $300,000 goes to all the other taxing districts and up to $500,000 of the remaining will go to the owner of Planet Fitness. If and when they bring in the other store, upon occupancy they will receive their first of three years of $500,000 out of the TIF Fund. Brixmor has committed to invest over $100,000 in aesthetic improvements throughout the shopping center. There will be four separate lots -1 lot will be Walgreens, 2 lots will be the old Dominick's site for the 18,000 square feet designated for Planet Fitness and the other 54,000 square feet for future use. The other units will consist in lot 4. There is a Lights Out Clause that if the shopping center goes dark after 5 years, the money must be paid back to the Village. Mayor asked if there were any questions or comments before the vote. Motion to direct the Village Attorney to prepare the necessary documents for the Resubdivision in the B-5 Town Center Shopping District at Elk Grove Town Center. Moved by Trustee Lissner Seconded by Trustee Petri VOICE VOTE MOTION CARRIED - Unanimous Approval (6-0) Mayor Johnson stated that the petitioner does not need to return to the July meeting for the formal approval. PC Docket 18-2 - The Village was approached by McDonald's USA, LLC to construct a brand new out lot on Meacham Road in the Mallard Crossing shopping center just north of Parkway Bank. The Plan Commission held a public hearing on June 4 and by a vote of 7-2 recommends approval to adopt a plat of subdivision for the property and issue a special use permit to allow a dual drive through facility for the McDonald's restaurant and provide for certain parking variations. The petitioners are here this evening to answer any questions. Mayor Johnson asked if there are any residents or does the Village Board have any questions for the petitioner. See none. Hear none. Motion to direct the Village Attorney to prepare the necessary documents for the McDonald's Restaurant at Mallard Crossing. Moved by Trustee Feichter Seconded by Trustee Franke VOICE VOTE MOTION CARRIED - Unanimous Approval (6-0) Mayor Johnson stated that the petitioner need not be present at the next board meeting for formal approval. 9. ZONING BOARD OF APPEALS - Village Manager Rummel - No items for discussion tonight. 10. YOUTH COMMITTEE - Trustee Franke - Thanked the committee members for assisting with the scholarship program. The annual Splash Parties for Jr. High age students through High School will begin Page 5 of 7 on July 6 at Rainbow Falls from 8:15 to 10:15 PM. The next one will be on August 3 at the same time. Admission is free. 11. BUSINESS LEADERS FORUM - Trustee Petri - There was a BLF meeting last Wednesday at Enclave. "Meet the Enemies of Your Mind's Mission, Critical Judgment Process" workshop. There were 22 businesses represented at this workshop. 12. CABLE TELEVISION COMMITTEE - Trustee Lissner - There was some discussion about the State Franchise Agreement expiring soon. The Village of Palatine is looking to schedule a Consortium meeting in late July. 13. HEALTH & COMMUNITY SERVICES - Trustee Czarnik - A Caring Place is a respite program available from 9:30 AM to 3:00 PM on Mondays, Wednesdays, and Thursdays at Christus Victor Church. They have partnered with Intouch Home Care to offer services that can provide transportation to and from A Caring Place as well as assist in dressing and preparing for the day. Please call 847-437-2666 x24 for more information. 14. INFORMATION COMMITTEE - Trustee Lissner - The next seminar at Enclave is Wednesday, June 20 from 5:30 p.m. to 8:30 p.m. entitled "Stepping -Up Your Self -Talk". Information can be found on the website. The Elk Grove Police Department is offering a Youth Citizens Police Academy for students ages 13-17 from July 3 through August 3 from 9:00 AM to 1:30 PM. You must be a resident of Elk Grove Village to sign up and applications must be received by July 3. 15. RECYCLING & WASTE COMMITTEE - Trustee Feichter - The Electronics Recycling and Document Destruction Event on Saturday, June 2, was very successful. There was a total of 719 cars that came through and 41,379 pounds of electronics were recycled. On June 9, the paint and motor oil recycling event had 380 cars come through for a total of 4,745 gallons of latex paint, 1,082 gallons of oil based paint, 210 gallons of motor oil and 80 gallons of antifreeze recycled. 16. PARADE COMMITTEE - Trustee Czarnik - The Village had concerns with the forecasted excessive heat warning and it was just too risky to have participants walking in the parade and the residents standing outside in the extremely hot weather. The parade will be postponed until next year and we will keep the same theme "Music Through the Ages". We do apologize to the participants and especially to the Boy Scouts and Girl Scouts that worked so hard on the floats. Thank you to the committee for all the time and effort put into the planning and a special thanks to staff for contacting all the units to advise them of the cancellation. Thank you to the sponsors A & H Plumbing and Heating, Chicago Offset, Crosstown Electric, Grove Memorial Chapel, Jaco Tech, Jarvis Lighting, Jerry Castle & Son Hi -Lift Inc., RoccoVino's Italian Restaurant, Rohlig USA LLC, and the Rotary Club of Elk Grove Village. The next Parade meeting will be in the Fall. 17. PERSONNEL COMMITTEE - Trustee Franke - No Report. 18. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno - No Report. 19. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Czarnik - Beginning June 25, the curb and sidewalk removal and replacement will take place on multiple streets that is included in our 2018 Residential Street Maintenance Program. Water main improvements are continuing on Maple and Armstrong Lanes. John F. Kennedy Blvd. bridge work is coming along. Please pay close attention to the road reconfiguration for safety. 20. AIRPORT UPDATE - Mayor Johnson - No Report. 21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson - Please note that the July 17 Village Board Meeting will be casual and at 5:00 PM due to the outdoor concerts. • July 4 - Big & Rich - Rotary Green (near Elk Grove High School) followed by fireworks; • July 10 - Richard Marx - Village Green (near the Clock Tower); • July 17 - "Two for Tuesday" Sister Sledge and the Village People - Village Green; • July 24 - Dionne Warwick - Village Green; and • July 31- Bret Michaels - Village Green. 22. SPECIAL EVENTS - Mayor Johnson - The next event will be the Picnic, Play, Party. 23. LIQUOR COMMISSION - Mayor Johnson - No Report. 24. REPORT FROM VILLAGE MANAGER - No Report. 25. REPORT FROM VILLAGE CLERK - No Report. Page 6 of 7 26. UNFINISHED BUSINESS - No items under Unfinished Business. 27. NEW BUSINESS - Trustee Lissner - No items under New Business. 28. PUBLIC COMMENT - 8:39 PM - Mayor Johnson asked if anyone would like to speak to the Village Board this evening. See none. Hear none. Mayor Johnson thanked Olivia for joining the Village Board at tonight's meeting. She did a great job as Assistant Mayor! 29. ADJOURNMENT - Motion to adjourn the Village Board meeting at 8:42 PM. Moved by Trustee Czarnik Seconded by Trustee Franke AYES: Trustees Lissner, Petri, Prochno, Czarnik, Feichter, Franke NAYS: None. MOTION CARRIED Mayor Craig B. Johnson Loretta M. Murphy Village Clerk Page 7 of 7