HomeMy WebLinkAboutAGENDA - 02/13/1996 - VILLAGE BOARD AGENDA Al-_ � •
Next ORD: 2468 (2469)
Next RES. 09-96 (12-96)
Recess: 9 p.m.
AGENDA
Regular Village Board Meeting
February 13, 1996
Elk Grove Village
1. Call to Order
2. Invocation (Rev. Mark Clem, Pastor, Elk Grove Baptist
Church)
3 . Approval of Minutes of January 23, 1996
4. President's Report
S. Accounts Payable Warrants:February 13, 1996
6. CONSENT AGENDA
A) Consideration to authorize the donation of twenty (20)
surplus ballistic vests to the Police Department of
Zalaegerszeg, Hungary.
(At the November 14, 1995 Village Board meeting
the Village Board authorized declaring twenty (20)
Police Department ballistic vests as surplus property
due to the fact that their warranty had expired. Due
to the material in the vests, they are traditionally
disposed of by the Village's vendor. However, the
town of Zalaegerszeg, Hungary is seeking surplus vests
and requested the surplus vests from the Village.
(The vests will be shipped at no cost to the
Village. and formally presented to the Mayor of
Zalaegerszeg by a member of the Elk Grove Police
Department who will be in Hungary at that time. In
addition, Zalaegerszeg has absolved the Village from
all liability for the vests since their warranty has
expired.
(A report from the Chief of Police, recommending
approval, is attached) .
B) Consideration to award a purchase contract to
Inventory Trackers, Carson City, Nevada for the
emergency purchase of a software upgrade to the Police
Department evidence tracking system in an amount not
to exceed $5, 400.
it
Agenda for VB Mee g 2-13-96 2
(This item was scheduled to be purchased as part
of the Police Department's FY 1996797 budget request.
However, the current software can no longer handle the
volume of information on the Village's evidence
tracking system. The system is utilized to track over
30, 000 pieces of evidence currently being held by the
Police Department. Therefore, the expedited purchase
of the software is requested.
(A memo from the Chief of Police, recommending
approval, is attached. )
C) Consideration of the following:
-- to waive the formal bidding process; and
-- to award a purchase contract to Air One
Equipment, Schaumburg, Illinois for the purchase
of eighty-four (84) self-contained breathing
apparatus (SOBA) facepieces in an amount not to
exceed $18, 984.
(The 1995-1996 Fire Department Budget contains
funds for the purchase of twenty (20) SCBA
communications equipment devices. Recent changes in
technology have allowed manufacturers to combine the
two units into one device. This single system
provides high quality communications capability in
addition to enhancing the safety, vision, comfort and
fit of the equipment. Therefore, the Fire Department
has requested a change from the original budget.
(This change from the system originally proposed
will result in an overall cost savings to the Village
of $407. Air One is the sole source supplier of this
equipment.
(Reports from the Fire Chief and Purchasing
Agent, recommending approval, are attached. )
D) Consideration to increase a purchase contract with
Akzo Nobel Salt, Inc. , Clarks Summit, PA for the
purchase and delivery of rock salt in the amount of
$27, 120 for a total contract amount not to exceed
$132, 888.
(On 9/26/95, the Village Board approved the
purchase of 3, 000 tons of salt from Akzo Nobel Salt,
Inc. , at a rate of $27.12 per ton. An additional
2, 800 tons of salt were purchased with Village Board
approval at the 1/23/96 Village Board meeting. This
increase to the contract will ensure that a sufficient
Agenda for VB Meeting 2-13-96 • 3
amount of road salt is available throughout the
current winter season.
(The additional salt is being purchased at the
same rate per ton as in the original contract.
(A report from the Director of Public Works,
recommending approval, is attached. )
E) Consideration to increase a construction contract to
the Illinois Department of Transportation for the
section 1 improvement of Biesterfield Road in the
amount of $38, 068.29 for a total amount not to exceed
$155, 411 .97.
(The contractor's bid price for this project was
$1, 463,227. The Village established a contract in the
amount of $585,290. 80, representing its 40%
contribution to the total construction cost. The
Village has already paid $467, 947.12 of this amount.
Due to cost overruns of $95, 170. 72 over the
contractor's bid price, there is a need to increase
our purchase order in the amount of $38, 068.29,
representing 40% of the cost increase. The total
amount of the final payment due is $155, 411.97.
(The cost overruns on this project are
attributable to the installation of additional public
sidewalk required for the undergrounding of electrical
lines, placement of additional asphalt, and the need
for additional full depth saw cutting beyond what was
originally anticipated.
(Adequate funds are available in the Biesterfield
Road Section 2 budget to cover this payment.
(A letter from the Director of Engineering and
Community Development, recommending approval, is
attached. )
F) Consideration to adopt Resolution No. 09-96 (attached)
establishing a non-refundable $20, 000 application fee
for new cable television franchises.
(According to the Village's cable television
enabling Ordinance which was passed in 1981, the
Village has the ability to set an application review
fee for any company seeking to provide cable
television service within the corporate limits of the
Village of Elk Grove. The purpose of the application
fee is to allow the Village to recoup costs related to
reviewing the application and negotiating the
franchise agreement.
Agenda for VB Meffing 2-13-96 4
(The application fee established by this
resolution is consistent with those being set by the
other 4 communities who belong to the Regional Cable
Group. This fee will be charged to all new companies
seeking to provide cable services in Elk Grove
village. )
G) Consideration to adopt RESOLUTION NO. 10-96 (attached)
accepting Letter of Credit No. NBS222547, in the
amount of $479, 967. 70, expiring January 24, 1997,
guaranteeing maintenance of public improvements for
the Huntington Chase Subdivision, and release of
Letter of Credit No. C7263217 in the amount of
$1, 198, 160. 37 as accepted by Resolution No. 49-95.
(This letter of credit replaces the previous
letter of credit and guarantees the construction of
the remaining public improvements of the Huntington
Chase subdivision, including road, sanitary sewer,
storm sewer, water main, parkway trees, street lights,
and sidewalks. To date, the developer has completed a
substantial portion of the public improvements for the
development.
(The release of Letter of Credit No. C7263217 is
in relation to the original Letter of Credit in the
amount of $1, 198, 160. 37.
(The Village Attorney has reviewed the letter of
credit and finds it acceptable.
(A report from the Director of Engineering &
Community Development, recommending approval, is
attached. )
H) Consideration to adopt RESOLUTION NO. 11-96 (attached)
determining the appropriateness for Class 6 (B) status
pursuant to the Cook County Real Property
Classification Ordinance as amended January 1, 1995
for certain property located at 2001 Lunt.
(Rollex Corporation plans to substantially
renovate its facility at 2001 Lunt in conjunction with
expanded operations.
(The Class 6 (B) tax incentive allows a property
tax assessed valuation reduction from 36% to 16% of
the fair market value for an eight-year period. The
Class 6(B) status applies to the renovation of this
facility.
(The project cost is estimated to total
$1, 000, 000 and create up to 5 jobs in Elk Grove.
Agenda for VB Meng 2-13-96 5
(A report from the Economic Development Officer,
recommending approval and a letter from Rollex
Corporation requesting 6 (B) status are attached. )
I) Consideration to adopt Ordinance No. 2468 (attached)
amending the 1990 edition of the B.O.C.A. National
Fire Prevention Code pertaining to recreational fires
used for cooking food for human consumption.
(This item was previously discussed at the
January 23, 1996 Committee of the Whole meeting. )
7. REGULAR AGENDA - NO REGULAR AGENDA ITEMS
BOARDS AND COMMISSIONS
S. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri
a. 5-year Capital Improvements Plan
b. Landmeier Public Works Noise Reduction Plan
9. JUDICIARY PLANNING AND ZONING COMMITTEE - Trustee Rettberg
a. Communication Towers & Antennae
b. Ameritech Special Use Permit
C. BBQ Grill Regulations - Multi-Family Units
d. Rezoning of Nerge/Devon Property
e. Biesterfield Signage Regulations
10. PERSONNEL COMMITTEE - Trustee Czarnik
a. Communication
11 . RECYCLING & WASTE COMMITTEE - Trustee Johnson
12. INFORMATION SYSTEMS COMMITTEE - Trustee Petri
13. PLAN COMMISSION - Village Manager Parrin
a. Victoria In The Park -- Text Amendment and Special Use
Permit (PH 3-15-95)
b. Wendy's Exel Rezoning (PH 10-4-95)
C. PCS PrimeCo Special Use Permit (PH 12/20/95)
d. CIB Bank Rezoning (PH 2/7/96)
e. Mobil Text Amendment (PH 3/6/96)
14. ZONING BOARD OF APPEALS - Village Manager Parrin
a. Mobil Zoning Variation (PH 3/6/96)
15. REPORTS OF OTHER BOARD ^OMMISSIONS & COMMITTEES
Agenda for VB Mee*g 2-13-96 6
a. Cable Television Committee - Trustee Petri
b. Community Service Board - Trustee Czarnik
16 ORDINANCES RESOLUTrONS AND COMMUNICATIONS - Village Clerk
17. UNFINISHED BUSINESS - .
a. Pending Action by Village Board,
1. At the 9/26/95 meeting, it was the consensus of
the Board to defer action on a request from the
Hampton Farms Townhomes for a variation to the
width of driveway aprons.
b. Pending Action by Village Attorney•
1 . At the 1/9/96 Village Board meeting the Village
Board directed the Village Attorney to prepare an
ordinance granting a special use permit to PCS
PrimeCo for the placement of communications
antennas on top of Village owned property at Pratt
and Tonne Boulevard.
18. REPORT FROM VILLAGE MANAGER
19. NEW BUSINESS
20. ADJOURNMENT
in compliance with the Americans with Disabilities Act and
other applicable Federal and State laws, the meeting will be
accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk,
preferably no later than five days before the meeting.
C: Gallitano (2) , Chernick, Czarnik, Johnson, Lissner, Petri,
Rettberg, Parrin, Rummel, Boffice, Cech, Ingebrigtsen,
Engelbrecht, MacArthur, Knickerbocker, Niehaus, Smith (2)