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HomeMy WebLinkAboutAGENDA - 01/23/1996 - VILLAGE BOARD AGENDA Next ORD: 2465 (2466) Next RES. 07-96 (08-96) Recess: 9 p.m. AGENDA Regular Village Board Meeting January 23, 1996 Elk Grove Village 1 . Call to Order 2. Invocation (Rev. Jack R. Cory, Pastor, Prince of Peace United Methodist Church) . 3 . Approval of Minutes of January 9, 1996 4 . President's Report 5. Accounts Payable Warrants: January 23, 1996 6. CONSENT AGENDA A) Consideration of a request (attached) from the Boulevard Preschool of Elk Grove to waive the $100 business license fee for the period 1/1/96 through 12/31/96. (It has been the past practice of the Village Board to waive the business license fee for not- for-profit organizations. (A report from the Director of Finance is attached. ) B) Consideration to award a purchase contract to the lowest responsive and responsible bidder, Henricksen & Company, Inc. , Itasca, IL for the purchase and delivery of office chairs in an amount not to exceed $11, 678. (The FY 1995-96 budget includes funds for the purchase of replacement office chairs for the Village Clerk, Police Department, Fire Department, Finance Department and Public Works Department. Bid specifications were furnished to eight (8) potential bidders of which five (5) responded. Two (2) of the bids received were incomplete and, therefore, not considered. Upon review of the qualified bids, Henrickson & Company, Inc. , was determined to have the lowest responsive and responsible bid. (A total of 43 chairs are being purchased. Twenty-seven (27) chairs are new for the Fire Agenda for VB Meeting 1-23-96 2 . Administration Building and the remainder are replacement chairs. (A report from the Purchasing Agent, recommending approval, is attached. ) C. Consideration to authorize the village Manager to execute a contract with Avalon Banquets, Elk Grove, IL for the 40th Anniversary Dinner Dance and Auction to be held on February 9, 1996. (This contract exceeds $5, 000 and, therefore, requires Village Board approval . (The Village will be responsible for providing lump sum payment to the Avalon. However, the village is receiving payment for the cost of each meal by each person attending the event. ) D. Consideration to authorize Firefighters Peter J. Gutzmer, . Michael J. Keenan, and Michael D. Sharp to attend Paramedic Certification Class to be held in Arlington Heights, IL from February 26 through June 22, 1996 at a total cost not to exceed $4, 930. (The firefighters will be attending paramedic certification classes five days a week at Northwest Community Hospital in Arlington Heights. (Sufficient funds are available for this expense through budget transfers. ) E) Consideration to award a purchase contract to the lowest responsive and responsible bidder, Peter J. Hartmann & Company, Des Plaines, IL to furnish and deliver two (2) electronic fuel pumps with additional options in an amount not _ to exceed $11, 133. 72. (Bid specifications for the purchase of two (2) electronic fuel pumps by the Public Works Department were provided to five (5) potential bidders of which two (2) responded. Upon review of the bids and qualifications, it was determined that the lowest responsive and responsible bid was submitted by Peter J. Hartmann & Company. (The two (2) fuel pumps are being purchased to replace the existing pumps at the Landmeier Public Works facility. The options included with the bid package are emergency shut-off valves and fiberglass sumps utilized to collect fuel leakage. Both options are recommended. Agenda for VB Mee•g 1-23-96 i 3 (Installation of the pumps will take place in the near future following completion of the underground storage tank restoration project. (Reports from the Purchasing Agent and Director of Public Works, recommending approval, are attached. ) F) Consideration of the following: -- acceptance of the Rohlwing Road Water Main project and approval of the Balancing Change Order for the project for a net increase of $5, 145 above the bid price; and -- to approve the final pay estimate of $15, 384 for a total project cost of $72,255. (The Village Board awarded the Rohlwing Road Water Main project to John Neri Construction Company at the May 9, 1995 Village Board meeting. This project has been reviewed by the Public Work-- Department orksDepartment and found to be acceptable. (During the course of construction significant design changes were required for relocation of the existing 12-inch main due to underground utility conflicts. These changes, in addition to trench backfill which was not included in the bid specifications, caused the increase to the contract amount. (A report from the Director of Public Works, recommending approval, is attached.) G) Consideration to increase a purchase contract with Akzo Nobel Salt, Inc. , Clarks Summit, PA for the purchase and delivery of rock salt in the amount of $24, 408 for a total contract amount not to exceed $105, 768. (on 9/26/95, the Village Board approved the _ purchase of 3, 000 tons of salt from Akzo Nobel Salt, Inc. at a rate of $27.12 per ton. To date the Village has used approximately 2, 800 tons of salt for snow removal operations this winter. The increase in the contract will ensure that a sufficient amount of road salt is available throughout the current winter season. (The additional salt is being purchased at the same rate per ton as in the original contract. (A report from the Director of Public Works, recommending approval, is attached. ) Agenda for VB Meeting 1-23-96 4 H) Consideration to adopt RESOLUTION NO. 7-96 (attached) ceding the aggregate unused Industrial Revenue Bonds of the Village of Elk Grove Village to the Illinois Development Finance Authority for use within the corporate limits of Elk Grove Village. (The Village currently has a volume cap of $1 . 7 million dollars in Industrial Revenue Bond (IRB) financing for use in Elk Grove Village each year. If the Village does not determine a purpose for these funds, prior to May 1, 1996, the funds automatically turn over to the Illinois Development Finance Authority (IDFA) for use in another community or capacity. (The IDFA has received more requests for IRB funds than it can fund. As such, they have been forced to prioritize projects in order to determine which ones to fund. By ceding the Village's IRB funds to the IDFA now, the Village can stipulate that its $1. 7 million be distributed among Elk Grove Village companies seeking IRB funds. By doing so, this will improve those project rankings and their chances of being funded. (A report from the Economic Development officer, recommending approval, is attached. ) I) Consideration to adopt ORDINANCE NO. 2465 ( attached) regarding the redemption of outstanding general obligation bonds, series 1987 of the Village of Elk Grove Village (H.E.L.P. ) . (In 1987, the Village issued $5 million in general obligation bonds to provide the initial loss funds for the High-Level _Excess Liability Pool (H.E.L.P. ) . The Village annually levies the tax required for the bond issue and subsequently abates that levy. The principal and interest payments on the bond issue are then paid by the 15 members of H.E.L.P. (Due to successful operations, H.E.L.P. was able to redeem the bonds earlier than scheduled. (Resolution No. 56-95 approved by the Village Board on 9/26/95 previously authorized the redemption of the bond issue. However, the Cook and Du Page County Clerks are requesting that an ordinance be provided requesting the abatement of any outstanding future property taxes on this issue. (A report from the Director of Finance recommending approval, is attached. ) Agenda for VB Meeting 1-23-96 5 7. REGULAR AGENDA - NO REGULAR AGENDA BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. 5-year Capital Improvements Plan b. Landmeier Public works Noise Reduction Plan 9. JUDICIARY PLANNING AND ZONING COMMITTEE - Trustee Rettberg a. Communication Towers & Antennae b. Ameritech Special Use Permit C. BBQ Grill Regulations - Multi-Family Units d. Rezoning of Nerge/Devon Property 10. PERSONNEL COMMITTEE - Trustee Czarnik a. Communication 11 . RECYCLING & WASTE COMMITTEE - Trustee Johnson 12. INFORMATION SYSTEMS COMMITTEE - Trustee Petri 13 . PLAN COMMISSION - Village Manager Parrin a. Victoria In The Park -- Text Amendment and Special Use Permit (PH 3-15-95) b. Wendy's Exel Rezoning (PH 10-4-95) C. PCS PrimeCo Special Use Permit (PH 12/20/95) 14 . ZONING BOARD OF APPEALS - Village Manager Parrin 15. REPORTS OF OTHER BOARDS COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustee Petri b. Community Service Board - Trustee Czarnik 16 ORDINANCES RESOLUTIONS AND COMMUNICATIONS - Village Clerk 17. UNFINISHED BUSINESS - a. Pending Action by Village Board• 1 . At the 9/26/95 meeting, it was the consensus of the Board to defer action on a request from the Hampton Farms Townhomes for a variation to the width of driveway aprons. 2. At the 1/9/96 meeting the first reading of an ordinance establishing a telecommunications tax was read into the record for action by the Village Board at the next Village Board meeting. 3 . At the 1/9/96 meeting the first reading of an ordinance establishing a Revitalization Commission Agenda for VB Meeting 1-23-96 6 was read into the record for action by the Village Board at the next Village Board meeting. b. Pending Action by Village Attorney: 1 . At the 1/9/96 Village Board meeting the Village Board directed the Village Attorney to prepare an ordinance granting a special use permit to PCS PrimeCo for the placement of communications antennas on top of Village owned property at Pratt and Tonne Boulevard. 18. REPORT FROM VILLAGE MANAGER 19. NEW BUSINESS 20. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Gallitano (2) , Chernick, Czarnik, Johnson, Lissner, Petri, Rehberg, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Engelbrecht, MacArthur, Knickerbocker, Niehaus, Smith (2)