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HomeMy WebLinkAboutAGENDA - 01/09/1996 - VILLAGE BOARD AGENDA t Next ORD: 2465 (2465) Next RES: 01-96 (05-96) Recess: 9 p.m. AGENDA Regular Village Board Meeting ,January 9, 1996 Elk Grove Village 1 . Call to Order 2 . Invocation (Rev. Thaddeus Czarnecki, Deacon, Queen of the Rosary Parish) 3 . Approval of Minutes of December 12, 1995 4 . President ' s Report 5 . Accounts Payable Warrants : January 9, 1996 6. CONSENT AGENDA A) Consideration of a request (attached) from the Elk Grove Village Public Library to waive the $25 Alarm license fee for the period 111196 through 12131 /96. (It has been the past practice of the Village Board to waive the license fees for other governmental agencies. ) (A report from the Director of Finance is attached. ) B) Consideration of a request (attached) from School District 54 to waive the $25 alarm license fee for the period 1 /1 /96 through 12/31 /96 for the following locations : Mead Junior High School Stevenson Elementary School Adolph Link School. for a total amount of $75 . 00. (It has been the past practice of the Village Board to waive the license fees for other governmental agencies. (A report frcm the Director of Finance is attached. ) C) Consideration of a request (attached) from School Agenda for VB Meetincol-9-96 -2- District 59 to waive the $25 alarm license fee for the period 111196 through 12131196 for the following locations: Admiral Byrd School Clearmont School Grove Junior High School Ridge School Rupley School Salt Creek School for a total amount of $150. 00 (It has been the past practice of the Village Board to waive the license fees for other governmental agencies. (A report from the Director of Finance is attached. ) D) Consideration of a request (attached) from the Elk Grove Park District to waive the $25 alarm license fee for the period 111196 through 12131196 for the following locations: Al Hattendorf Senior Citizen Center Al Hattendorf Recreation Center Elk Grove TV Studio Elk Grove Teen Center Elk Grove Park District (main office) Elk Grove Historical Society Museum Fox Run Golf Course Elk Grove Park District warehouse for a total amount of $200. (It has been the past practice of the Village Board to waive the license fees for other governmental agencies. (A report from the Director of Finance is attached. ) E) Consideration to authorize a public hearing before the Plan Commission to hear the petition of Gullo International Development on behalf of CID Bank, to rezone certain property located at the northwest corner of Higgins and Martin from B-1 Shopping Center Business District to B-3 Automotive Oriented Business District . , (The petitioners are seeking to rezone the property for the purpose of constructing a drive-thru banking facility. A detailed site plan has been submitted and reviewed by staff with no major objections cited. Therefore, it is recommended that Agenda for VB Meeting -9-96 • the appropriate public hearing be scheduled before the Plan Commission . The property is currently vacant . (The public hearing date has yet to be established. ) F) Consideration to authorize the payment of $1 , 789. 00 to the United States Conference of Mayors for the 1996 membership dues. (The Village first became a member of the United States Conference of Mayors (USCM) in 1994 . The USCM provides services to the Village through the offering of conferences and training, legislative support at the federal government level , educational programs, and information pertinent to local governments. (Sufficient funds are budgeted for this purpose. ) G) Consideration to award a purchase contract to the lowest responsive and responsible bidder, Sun Office, Inc. , Elk Grove, IL for the purchase and delivery of fourteen (14) Laz-Boy commercial grade recliners in an amount not to exceed $6, 118 . (The FY 1995-96 budget contains funds for the purchase of new recliners at the Biesterfield, Landmeier and Meacham fire stations. Bid specifications were sent to eight (8) potential bidders of which four (4) responses were received. (Upon review of the bids, it was determined that Sun Office, Inc. , had provided the lowest responsive and responsible bid. A lower cost bid was submitted but did not meet qualifications due to the fact that their chairs were not identified as commercial grade and did not have the appropriate warranty. (Reports from the Purchasing Agent and Fire Chief, recommending approval , are attached. ) H) Consideration of the following: -- acceptance of the Biesterfield/Michigan/Wise Road Pavement Improvement Project and approval of the Balancing Change Order for the project for a net decrease of $8, 751 . 51 below the bid price; and -- to approve the Final Pay Estimate of $2,366. 92 for a total cost of $47,338 . 49 . (The Village Board awarded the Biesterfield/Michigan/Wise Road Pavement Improvement Project to Productive Paving & Excavating Company on July 25, 1995 . The project is complete and has been reviewed by the Engineering and Community Development Department . Agenda for VB meeting -9-96 0 7 -4- (The right-hand turn lane project was completed at a total cost of $47, 338. 49, which is 15% below the contractor 's bid price of $56,090. 00 . In addition, the Village will realize savings in the amount of $10,000 from the project 's engineering design and inspection being performed by the Village 's Engineering Division. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) I) Consideration of the following: -- acceptance of the Biesterfield/Michigan/Wise Road Traffic Signal Improvement Project and approval of the Balancing Change Order for the project for a net decrease of $13,973 . 30 below the bid price; and -- to approve the Final Pay Estimate of $60,924 . 15 for a total cost of $90, 821 . 88. (The Village Board awarded the Biesterfield/Michigan/Wise Road Traffic Signal Improvement Project to Aldridge Electric Company on July 25, 1995 . The project is complete and has been reviewed by the Engineering and Community Development Department . (The traffic signal project was completed at a total cost of $90, 821 . 88, which is 139. below the contractor 's bid price of $104 , 795 . 18 . In addition, the Village will realize savings in the amount of $15, 000 from the project 's engineering design and inspection being performed by the Village 's Engineering Division. (A report from the Director of Engineering & Community Development, recommending approval , is attached. ) J) Consideration to award a purchase contract to the lowest responsive and responsible bidder, Nabih 's Inc. , DBA Direct Electronic Sales, Evanston, IL, for the purchase and delivery of one (1) Hewlett Packard Design Jet 750C color inkjet plotter and accessories in an amount not to exceed $9, 048 . (The FY 1995-96 Budget includes funds for the purchase of a color plotter for the Department of Engineering and Community Development . Bid specifications were provided to ten (10) potential bidders of which two (2) successfully responded. Upon review of the bids submitted it was determined that Nabih 's Inc. had provided the lowest responsive and responsible bid. (A total of $1 ,954 of the contract will be used Agenda for VB Meeting9-96 to purchase necessary accessories which include a memory upgrade, Jet Direct Card, and Adobe Postscript language. These accessories will enhance the quality of work done on the plotter and make it more compatible with existing computerized mapping hardware and software. (A report from the Director of Engineering and Community Development, recommending approval , is attached. In addition, the Data Processing Supervisor has reviewed the bid material and concurs with this recommendation. K) Consideration to increase a purchase contract with Sun Office, Inc. , Elk Grove, IL for the purchase, delivery, and installation of six (6) clerical workstations in an amount of $950 for a total contract not to exceed $10, 132 . (The original contract was awarded to Sun Office, Inc. , under Federal GSA pricing at the 12/12/95 village Board meeting. However, the approved contract did not include the cost for delivery and installation of the work stations. This additional $950 is necessary to cover this cost . (Sufficient funds are budgeted and available for this expense. ) L) Consideration to increase a professional service contract with Testing Service Corporation, Carol Stream, IL to provide construction material engineering services required for the 1995 MFT Program and Private Participation Concrete Program in the amount of $2, 185. 00 for a total contract amount not to exceed $15, 185 . 00 (The previous contract amount of $13, 000, which was approved at the August 22, 1995 village Board meeting was insufficient to perform all of the testing required by IDOT for our MFT program. All unit testing prices are the same as the original proposal received and accepted earlier this year. This increase will provide sufficient funds for the remainder of these projects. (Testing Service Corporation is utilized by the Village to perform field and plant tests with laboratory analysis and report writing on materials used in the Village construction projects. This protects the Village 's investment in construction and asphalt by ensuring the quality of materials and workmanship and is required by the State. (Sufficient funds for this expense are available through a budget transfer. M) Consideration to award a professional service contract to Friedman, Eisenstein, Raemer & Agenda for VB Meeting 9-96 -6- Schwartz to perform the FY 1995-96 Annual Audit in an amount not to exceed $20, 615. (Friedman, Eisentein, Raemer & Schwartz (FERS) performed the Village 's audit last year. Their technical knowledge and assistance in preparing the Village 's comprehensive annual financial report (CAFR) , is anticipated to assist the Village in receiving its 12th consecutive Certificate of Achievement for Excellence in Financial Reporting. Due to the quality of their work and their familiarity with the Village, FERS is recommended for the Village 's annual audit for FY 1996-97. (FY 1996-97 represents the third year of a 5-year RFP agreement with FERS in which the audit fee was to increase $1 , 000 each year. (A report from the Director of Finance, recommending approval, is attached. The annual audit will begin on a preliminary basis on May 3, 1996. ) N) Consideration to authorize the Village Manager to execute a contract with Avalon Banquets, Elk Grove, IL for the Annual village Awards Banquet to be held on May 17, 1996 at a cost of $32 . 00 per person . (Since the contract will exceed $5,000, Village Board approval is required. (Due to scheduling conflicts this event will take place in FY 1996-97. However, the contract needs to be approved and executed in order for the Village to reserve the date and make the necessary deposit . Sufficient funds will be requested in next year 's budget for this expense. (The per person cost is identical to last year 's banquet . ) O) Consideration to adopt RESOLUTION NO. 01-96 (attached) determining the appropriateness for Class 6 (2) status pursuant to the Cook County Real Property Classification Ordinance as amended January 1 , 1995 for certain property located at 100 Northwest Point Road. (Automatic Data Processing (ADP) plans to purchase and renovate the existing Digital Equipment building on this property to suit the needs of their industrial printing company. (The Class 6 (B) tax incentive allows a property tax assessed valuation reduction from 36% to 160 of the fair market value for an eight-year period. The class 6(B) status applies to the remodeling of the facility. (The total cost of the project will add or retain 800 jobs and create 400 construction jobs to complete the project . Agenda for VB Meeting 1-9-96 -7- (A report from the Economic Development Officer, recommending approval, and a letter from ADP requesting 6(B) status are attached. ) P) Consideration to adopt RESOLUTION NO. 02-96 (attached) authorizing the Village President to execute an extension of an agreement between Elk Grove Village and Waste Management Northwest for services provided to multi-family properties, churches, congregate housing units and Alexian Brothers Medical Center. (The resolution amends the Village 's existing contract with Waste Management for multi-family units by extending it through October 31 , 2000. This is an increase of three (3) years to the existing contract which was executed on August 9, 1994. (Under this extension refuse hauling charges for multi-family properties, churches, congregate housing units and Alexian Brothers Medical Center will increase by 6% in November of 1997 and remain frozen for the duration of the contract as opposed to increasing annually. Owners and management agencies of the affected properties were contracted for their input prior to this action. (This item was discussed at the 12112195 Committee of the Whole meeting. ) Q) Consideration to adopt RESOLUTION NO. 03-96 (attached) authorizing the Village President to execute an extension of an agreement between Elk Grove Village and Waste management Northwest for the provision of residential , yardwaste, and recycling service. (This resolution amends the Village 's existing contract with Waste Management for single-family homes by extending through October 31 , 2000. This is an increase of three (3) years to the existing contract . (Under this extension, the Village will gain the benefit of locking into Waste Management current costs for an additional three years. Furthermore, the most favored nations clause still exists, meaning if Waste Management offers a lower price to any other community the Village is entitled to that price. (Other changes to the contract are the establishment of yardwaste charges of $1 .25 and $1 . 50 per sticker in 1999 and 2000 respectively. All other costs will remain the same. (This item was discussed at the 12/12/95 Committee of the Whole meeting. R) Consideration to adopt RESOLUTION NO. 04-96 (attached) adopting the Village of Elk Grove Village Meeting Rooms Policy and rescinding RESOLUTION NO. 22-93. Agenda for VB Meeting 1-9-96 -8- (This resolution amends the existing meeting room policy to prohibit the consumption of food and beverages by non-Village sponsored groups from the meeting rooms. All food and drink for these groups will be limited to the lobby area outside the meeting rooms. This will protect the village from potential damage to furniture and carpeting. (The Village Manager has reviewed the revised language and recommends approval . ) 7. REGULAR AGENDA - NO REGULAR AGENDA BOARDS AND COMMISSIONS 8 . CAPITAL IMPROVEMENTS COMMITTEE- Trustee Petri a. 5-year Capital Improvements Plan b. Access to Elk Grove High School from Arlington Heights Road C. MFT Program 9 .JUDXCIARY, PLANNING AND ZONING COMMITTEE - Trustee Rettberg a . Communication Towers & Antennae b. Ameritech Special Use Permit r. BBQ Grill Regulations - Multi-Family Units d. Victoria Banquets - Horse Stabling e. Rezoning of Nerge/Devon Property 10. PERSONNEL COMMITTEE- Trustee Czarnik a . Communication 11 . RECYCLING & WASTE COMMITTEE- Trustee Johnson 12 . INFORMATION SYSTEMS COMMITTEE - Trustee Petri 13 . PLAN COMMISSION - Village Manager Parrin a . Victoria In The Park -- Text Amendment and Special Use Permit (PH 3-15-95) b. Wendy 's Exel Rezoning (PH 10-4-95) C. PCS Primeco Special Use Permit (PH 12120195) 14 . ZONING BOARD OF APPEALS- Village Manager Parrin 15 . REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES W-. Cable Television Committee - Trustee Petri b. Community Service Board - Trustee Czarnik 16. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 17. UNFINISHED BUSINESS a . Pending Action by Village Board: 1 . At the 9126195 meeting, it was the consensus of the Board to defer action on a request from the Hampton Farms Townhomes for a variation to the width of driveway aprons. + Agenda for VB Meeting 0-9-96 -9- 18 . REPORT FROM VILLAGE MANAGER 19 . NEW BUSINESS 20. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Gallitano (2) , Chernick, Czarnik, Johnson, Lissner, Petri, Rettberg, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Engelbrecht, MacArthur, Knickerbocker, Niehaus, Smith (2)