HomeMy WebLinkAboutAGENDA - 12/09/1997 - VILLAGE BOARD AGENDA _ Next ORD: 2609 (2614)
Next RES. 61-97 (64-97)
Recess: 9 P.M.
AGENDA
Regular Village Board Meeting
December 9, 1997
Elk Grove Village
1 . Call to Order
2. Invocation (Rev. Mark Clem, Pastor, Elk Grove Baptist
Church)
3 . Approval of Minutes of November 11, 1997 �-
4. President and Board of Trustees' Report
S. Accounts Payable Warrant: December 9, 1997
6. CONSENT AGENDA
A) Consideration to concur with the previous
authorization of the Assistant Village Manager of the
following:
• to allow the Northwest Suburban Council of the
Boy Scouts of America, Inc. , to use a portion of
the Wal Mart parking lot for the sale of
Christmas trees;
• to waive the $200 business license fee required
for nursery sales for the Boy Scouts of America;
and
• to allow Rosko Enterprises to use a portion of
the Super Kmart parking lot for the sale of
Christmas trees. -
(This item confirms the previous consensus of the
Village Board to authorize the temporary use of the
Wal Mart and Super Kmart parking lots in advance of
the village Board meeting due to the potential loss of
sale time which would have been experienced if
approval were not available until December 9.
(The Boy Scouts are also requesting a waiver of
the $200 business license fee due to the fact that
they are a not-for-profit organization. World Cup
Inc. , has already paid their required business license
fee.
Agenda for VB Meeting 12-9-97 2
(The Director of Engineering and Community
Development reviewed both requests and determined that
there would be no negative effects in terms of traffic
or parking requirements. The same sales were also
held last year without incident. )
B) Consideration to award a professional service contract
to the lowest responsive and responsible proposer,
Wirfs Industries, Inc. , of McHenry, Illinois for the
refurbishing of the Fire Department's aerial ladder
truck in an amount not to exceed $10, 975. 80.
(Requests for Proposal (RFP) were solicited from
qualified vendors of which two (2) responded. Upon
review of the proposals submitted it was determined
that Wirfs Industries had submitted the lowest
responsive and responsible proposal.
(Because the repairs needed are unique in nature
to fire apparatus, bids were solicited from fire
apparatus repair facilities. The aluminum fenders on
the Fire Deparmtent's aerial truck have become
unstable and separated from the under structure due to
electrolysis and corrosion.
(Sufficient funds are budgeted and available for
this request.
(Reports from the Purchasing Agent and Fire
Chief, recommending approval, are attached. )
C) Consideration to award a purchase contract to the
lowest responsive and responsible bidder, Lewis
International, Inc. , of Prospect Heights, IL for the
purchase of one (1) Sweepster 710 Leaf Loader in an
amount not to exceed $24, 980.
(Adequate funds are budgeted for this purchase in
the Public Works General Fund account. Bid
specifications were provided to four (4) potential
bidders, of which one (1) responded.
(Lewis International is the single territorial
distributor of the type of unit requested in the
specifications. In addition, the Public Works
Department has standardized on the Sweepster 710
model .
(Reports from the Purchasing Agent and
Superintendent of Building and Fleet Services,
recommending approval, is attached. )
Agenda for VB Meeting 12-9-97 3
D) Consideration of the following:
• to award a purchase contact to the lowest
responsible and responsive bidder, Monroe Truck
Equipment, Inc. , of Monroe, Wisconsin for the
purchase of three (3) replacement dump truck
bodies in an amount not to exceed $44, 480; and
• to declare the Village's existing dump truck
bodies of no value and to have them disposed of
by Monroe Truck Equipment Co_
(Bid specifications were provided to seven (7)
potential bidders of which one (1) responded. Upon
contacting the vendors the Village was notified that
their current work schedules prohibited them from
submitting a bid. However, upon review, it was
determined that the bid received provided a
competitive price.
(As part of this purchase, the Public Works
Department is requesting the Village Board to declare
the existing dump truck bodies of no value and as such
surplus equipment to be disposed of by Monroe Truck
Equipment.
(Reports from the Purchasing Agent_ and Director
of Public Works, recommending approval, is attached. )
E) Consideration to award a purchase contract to the
lowest responsive and responsible bidder, Hoskins
Chevrolet of Elk Grove, for the purchase of a 3/4-ton
pick-up truck and a I-ton dump truck in an amount not
to exceed $54, 930.
(The Fiscal Year 1997-98 Budget has funds
budgeted in the Water and Sewer Fund and General Fund
accounts for this purpose. Bid specifications were
provided to seventeen (17) potential bidders of which
one (1) submitted a response.
(Public Works reviewed the bid submitted by
Hoskins Chevrolet, Inc. , and found it to meet
specifications and determined that the bid was
competitively priced.
(The bid price includes the trade-in of two 1988
trucks valued at $12, 470.
(Reports from the Purchasing Agent and Director
of Public Works, recommending approval, is attached. )
Agenda for VB Meeting 12-9-97 4
F) Consideration of the following.
• to waive the formal bidding process; and
• to award a purchase contract under the State of
Illinois Joint Purchasing Agreement to Miles
Chevrolet, Decatur, IL for three (3) 1998
Chevrolet Tahoes in an amount not to exceed
$80, 830. 02.
(At the November 9, 1997 Committee of the Whole
meeting it was the consensus of the Village Board to
purchase three (3) Chevrolet Tahoes for use by Police
supervisory personnel . The remainder of the Police
Department fleet will be supplied with refurbished
squad cars until the Village has an opportunity to
review vehicle purchase options in FY 1999.
(The State of Illinois Joint Purchasing Agreement
assures that the Village has obtained the lowest
possible pricing. Each vehicle will cost the Village
$26,943.34, which includes the cost for an extended
warranty.
(Sufficient funds are budgeted and available for
this request.
(Reports train the Chief of Police and Director of
Finance, recommending approval, are attached. )
G) Consideration to increase an existing purchase
contract with Shaheen Chevrolet, Lansing, Michigan for
the refurbishment of Police squad cars in the amount
of $14, 000 for a total contract amount not to exceed
$98, 000.
(At the November 11, 1997 Village Board meeting,
the Village Board awarded a contract to Shaheen
Chevrolet to refurbish six (6) squad cars at a not-to-
exceed cost of $84, 000.
(On November 16, 1997, a Police squad vehicle
sustained extensive damage and was declared totalled.
Therefore, the Police Department recommends increasing
the existing contract with Shaheen Chevrolet by
$14, 000 to add another vehicle to the contract. The
additional funds will be recovered by the Village
through the insurance claim on the motorist
responsible for the damaged vehicle.
(Reports from the Chief of Police and Director of
Finance,--recommending approval, are attached.
Agenda for VB Meeting 12-9-97 5
H) Consideration of the following:
• to increase the Capital Projects Fund by
$133, 700; and
• to increase the authorized budget for the design
and construction of the Oakton Street Fire
Station and Salt Storage Facility in the amount
of $133, 700 for a total contract amount not to
exceed $2, 416, 615.
(At the June 10, 1997 Village Board meeting the
Village Board approved a contract with Blank,
Wesselink & Cook (BWC) for the design and construction
management of the Village's new fire station and salt
dome at 1060 Oakton Street. Following review of the
initial design and construction estimates, the Village
Board requested enhancements to the fire station,
including electronic ballasts, fluorescent lighting
and a "light room" for the seasonal effective disorder
concerns. These enhancements increased the cost of
the project by $61, 900 for construction and
engineering work.
(In addition, the contract needs to be increased
by $71, 800 for changes related to ADA compliance,
including the installation of an elevator in the
building.
(in order to accommodate the increase to the
contract an increase to the Capital Projects Fund is
required in the amount of $133, 700.
(A report from the Fire Chief, recommending
approval, is attached. )
1) Consideration to increase an existing contract with
Avalon Petroleum Company of Markham, IL in the amount
of $7, 215.67 for a total contract amount not to exceed
$175,215. 67.
(The gasoline and diesel fuel contract with
Avalon was originally awarded in the amount of
$168, 000. 00 for the period December 1 through November
30, 1997. Currently, there are $7,215. 67 of
outstanding invoices that require payment for fuel
purchases that were made prior to the expiration of
the contract. Therefore, an increase in the contract
is required from $168, 000.00 to $175,215. 67.
(Sufficient funds are available for this expense.
Agenda for VB Meeting 12-9-97 6
(Reports from the Purchasing Agent and Director
of Public Works, recommending approval, are attached. )
J) Consideration of the following:
• to rescind the Village Board's previous
authorization to trade-in eight (8) surplus
wireless cable modems to Motorola 'for a credit of
$24, 000;
• to authorize the sale of eight (8) surplus cable
modems to the Village of Palatine in the amount
of $24, 000;
• to increase an existing contract with Motorola by
$24, 000 to cover the removal of the trade-in
Credit;
• to increase an existing contract with Motorola in
the amount of $7, 518 for tae purchase of one
additional computer; and
• to increase the Capital Replacement Fund by
$21, 572
(At the November 11, 1997 Village Board meeting,
the Village Board authorized the trade-in of eight (8)
cable modems in conjunction with the purchase of new
equipment from Motorola. :he trade-in value of the
modems was $24, 000.
(Following approval of this contract the Village
was contacted by the Palatine Fire Department
requesting our consideration of selling the surplus
modems to them at the trade-in price offered by
Motorola. Palatine made this request with the
recommendation and approval of Motorola. This would
enable Palatine to obtain the modems immediately
rather than waiting 3 or 4 months for Motorola to
supply them.
(As Palatine is a fellow member of Northwest
Central Dispatch (NWCD) , it is recommended that the
Village approve the sale of the, modems as a
professional courtesy.
(in order to facilitate the sale of the modems to
Palatine the existing contract with Motorola needs to
be amended by removing the trade-in credit or $24, 000.
In addition, due to an administrative oversight, an
Agenda for VB Meeting 12-9-97 7
additional computer for a squad car needs to be
purchased to ensure that one is available for each of
the 25 squad cars. Therefore, the contract with
Motorola needs to be increased by a total of $31, 515.
(Since the cable modems were originally purchased
from the General Funds, the $24, 000 revenue will be
returned to that fund. An increase to the Capital
Replacement Fund is required to cover the entire
purchase.
(Reports from the Assistant Village Manager and
Deputy Police Chief are attached.
K) Consideration to adopt RESOLUTION 61-97 (attached)
authorizing the Village President to execute an
agreement between the Vi%lage of Elk Grove Village and
the Suburban Bus Division (PACE) of the Regional
Transportation Authority (RTA) .
(The current agreement will expire on December
31, 1997. The attached agreement will provide Dial-A-
Ride service in Elk Grove Village through the 1998
calendar year under the same terms as the existing
agreement for trip reservations, service area, service
hours, and fare structure.
(A report from the Assistant to the Village
Manager recommending approval, is attached. )
L) Consideration to adopt RESOLUTION NO. 62-97 (attached)
authorizing the village President to execute an
agreement between the Village of Elk Grove and
Airborne Express.
(During a recent audit of other letter center
locations in the Village, it was learned that Airborne
Express had recently placed a letter center at the
intersection of American Lane and Devon Avenue without
village Board approval. This is their only drop box
located on Village property.
(The term of the agreement is for a three-year
period starting December 9, 1997 and lasting through
December 8, 2000. Under this agreement, Airborne
Express will be required to pay an annual payment of
$325 per year. This is equal to the amounts being
paid by DHL Airways and UPS for their drop boxes in
the Village.
(A report from the Assistant to the Village
Manager, recommending approval, is attached. )
Agenda for VB Meeting 12-9-97 8
M) Consideration to adopt RESOLUTION NO. 63-97 (attached)
authorizing a factor of It loss in collection of the
1997 Property Tax Levy for all funds comprising the
Tax Levy for the Village of Elk Grove Village.
(This resolution authorizes a loss factor of It
in the collection of the 1997 tax levy.
(A report from the Director of Finance was
previously distributed. )
N) Consideration to adopt ORDINANCE NO. 2609 (attached)
authorizing the levy and collection of taxes for the
corporate and municipal purposes of the Village of Elk
Grove for the fiscal year beginning May 1, 1997 and
ending April 30, 1998.
(This item was previously discussed at the
November 11, 1997 Committee of the Whole meeting.
(A copy of the ordinance and a report from the
Director of Finance was previously distributed. )
O) Consideration to adopt ORDINANCE NO. 2610 (attached)
abating a portion of the 1997 property tax levied for
certain general obligation bonds for series 1992,
1993, and 1994 .
' (The amount of $489, 380 for the Library's portion
of the General Obligation Bonds, Series 1992
($92, 982) , 1993 ($44, 044) and 1994 ($352,254) will be
abated for debt service funds for which the Library
reimburses the Village.
(A report from the Director of Finance was
previously distributed. )
P) Consideration to adopt ORDINANCE NO. 2611, (attached)
amending the Village Code of the Village of Elk Grove
Village, Section 6-4-5-1C, Parking Restrictions and
Prohibitions. Industrial Access (Arthur Avenue) _
(This ordinance amends parking restrictions on
Arthur Avenue by prohibiting parking on the north side
of Arthur between 318 and 348 feet east of Busse and
also between 784 and 814 feet east of Busse.
(The Police Department investigated this issue in
response to concerns regarding line of sight at this
location. The Police Department recommends that
parking be restricted to provide safety to drivers in
the area, thus ending a dangerous traffic situation.
Agenda for VB Meeting 12-9-97 9
(A report from the Police Chief, recommending
approval, is attached. )
Q) Consideration to adopt ORDINANCE NO. 2612 (attached)
amending Title 8, Chapter . 3A and 3B of the Building
Activity Code of the Municipal Code of% the Village of
Elk Grove.
(This ordinance formally adopts the 1996 BOCA
National Building Code for use.. by the Village. The
code also includes amendments proposed by the
Engineering and Community Development and Fire
Departments which are necessary to adjust the BOCA
code to conditions unique to the midwest region and
the Village of Elk Grove.
(The BOCA National Building Code provides
standardized regulations which are adopted by local
governments throughout the country for application in
their communities. The Village of Elk Grove is
currently operating under the 1990 Building Code.
Adoption of the 1996 building code will enable the
Village to obtain a more favorable TSO rating or. the
Building Code Effectiveness Grading Schedule (BCEGS) .
This may benefit the Village by enabling property
owners to obtain lower insurance rates.
(Two changes to the 1996 BOCA code are included
in this ordinance. First, the code eliminates wood
frame construction in the R-1 and R-2 Use Group
classifications. This encompasses all hotels, motels,
and apartments. Secondly the code requires all
buildings, other than single-family detached units,
with a gross floor area in excess of 5, 000 square feet
to be fully sprinkled. Both code requirements are
applicable to new construction only and would not
impact existing structures.
(A synopsis on the code amendments from the
Director of Engineering & Community Development is
attached. The actual Ordinance amending the Building
Code was previously distributed. )
R) Consideration to adopt ORDINANCE NO. 2613 (attached) ,
amending the following:
• Section 6-4-3-1 of the Village Code, one and two-
way stop intersections, by adding Bay Drive at
Northport Drive;
Agenda for VB Meeting 12-9-97 10
• Section 6-4-4 of the Village Code, yield right-
of-way intersections, by adding Montego Drive at
Leeds Lane; and
Section 6-4-5-3A of the Village Code, prohibited
and restricted areas, no parking streets and
areas, by adding Bay Drive, both sides between
Northport Drive and Devon Avenue.
(The Circle Bay Homeowners Association requested
traffic control measures to address neighborhood
concerns.
(A report from the Police Chief, recommending
approval, is attached. )
7. REGULAR AGENDA
None
BOARDS AND COMMISSIONS
a. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Feichter
a. Landmeier Public Works Noise Reduction Plan
b. Sidewalk/Street Light Improvements
C. Undergrounding of Electrical Lines
d. Cosman Road Asphalt Path
9. jUDICTARy. PLANNING AND ZONING COMMTTTE% - Trustee Lissner
a. Wireless 9-1-1 Surcharge
b. Trick-Or-Treat Hours
C. Taxi Cab Licensing Procedures
10. PER ONNF OMMTTT - Trustee Petri
a. Communication
b. Wellness Program
11 . gECyCLING & WASTE OMMITT - Trustee Czarnik
a. Scavenger Licenses
b. Recycling Brochure
12. INFORMATION COMMITTER - Trustee Dill
13. INDUSTRIAL•/COMME•RCTAL
RF.VTTAL77.ATTON COMMISSION - Trustees Lissner/Petri
14. YOUTH COMMISSION - Trustee Prochno
Agenda for VB Meeting 12-9-97 11
15. PLAN COMMISSION - Village Manager Parrin
a. Cellular One Antenna Requests - West Side Water Tower &
Lions Park(PH 10-1-97)
b. Nextel Antenna Request - West Side Water Tower (PH 11-19-
97)
C. Sprint PCS Antenna Requests - West Side Water Tower & 1060
oakton (PH 12-3-97)
d. ABMC Annexation & Rezoning (PH 1-7-98)
16. ZONING BOARD OF APPEALS - Village Manager Parrin
17. REPORTS OF OTHER BOARDS COMMISSIONS & COMMITTEES
a. Cable Television Committee - Trustees Petri/Lissner
b. Community Service Board - Trustee Czarnik
C. Liquor Commission - President Johnson
18. ORDINANCES RESOLUTIONS AND COMMUNICATIONS - Village Clerk
19. UNFINISHED BUSINESS -
a. Pending Action By Village Board
None
b. P nding Action by Village Attorney
None
20. REPORT FROM VILLAGE MANAGER
21. NEW BUSINESS
22. ADJOURNMENT
In compliance with the Americans with Disabilities Act and
other applicable Federal and State laws, the meeting will be
accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk,
preferably no later than five days before the meeting.
c: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno,
Parrin, Rummel, Niehaus, Korn, Boffice, Cech, Engelbrecht
Ingebrigtsen, MacArthur, Smith (2) , Knickerbocker
ADDENDUM
to
Regular Village Board Agenda
December 9, 1997
8:00 p.m.
6. CONSENT AGENDA (continued)
S) consideration to award a purchase contract to the
lowest responsive and responsible quoter, Douglas TV
of Mount Prospect, IL for the purchase of two (2) 32"
Mitsubishi TVs, two (2) Mitsubishi Hi-Fi VCRs and two
(2) TV/VCR stands with a 5-year parts and labor
service agreement at an amount not to exceed $2, 557
from Foreign Fire Insurance Funds.
(Funds are included in the FY 1997-98 Foreign
Fire Insurance Fund Budget for the purchase of two TVs
and VCRs for use by the Fire Department for training
purposes. Written quotes were obtained from three
vendors for this purchase. Upon review of the quotes
submitted, Douglas TV was determined to have submitted
the lowest quote.
(The 32" Mitsubishi TV was identified as the unit
which would meet the needs of the Fire SLations.
Douglas TV was the only supplier who quoted on this
unit. All other vendors offered substitute TVs. In
addition, the other vendors would only deliver the TVs
and not the VCRs or stands.
(A report from the Fire Chief, recommending
approval, is attached. )
T) Consideration to adopt RESOLUTION No. 64-97 (attached)
amending Article III, Section 3 .2 II, Residency, of
the Personnel Rules and Regulations of the Village of
Elk Grove Village.
(This resolution removes the I5-mile residency
requirement for all uniformed personnel, excluding the
Police and Fire chiefs. The residency requirement for
the Village Manager, Assistant Village Manager and
Department Heads still applies.
C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno,
Parrin, Rummel, Niehaus, Korn, Boffice, Cech, Engelbrecht
Ingebrigtsen, MacArthur, Smith (2) , Knickerbocker