HomeMy WebLinkAboutAGENDA - 11/11/1997 - VILLAGE BOARD AGENDA Next ORD:, 2604 (2605)
Next RES. 53-97 (59-97)
Recess: 9 p.m.
AGENDA
Regular Village Board Meeting
November 11, 1997
Elk Grove Village
1. Call to Order
2. Invocation (Rev. Thaddeus Czarnecki, Deacon, Queen of the
Rosary Parish)
3. Approval of Minutes of October 28, 1997
4. President and Board of Trustees' Report
5. Accounts Payable Warrant: November 11, 1997
6. CONSENT AGENDA
A) Consideration to authorize the Village Manager to
execute a contract with the United States Census
Bureau to conduct a special census within the
corporate limits of the Village of Elk Grove at a cost
as specified by the Census Bureau.
(At the April 8, 1997 Committee of the Whole
meeting, the Village Board authorized the performance
of a special census to determine the actual population
of the Village. Based on construction permits, the
total population of the Village is estimated to have
increased by approximately 1, 850 people since the 1990
census. Confirmation of the current population would
provide the Village with additional revenues based on
per capita payments received from the State.
(Under the contract, the Census Bureau will
provide trained professionals who will be stationed in
Elk Grove to facilitate the census. The Village will
need to provide office space and phone lines while the
census is being performed. in addition, the contract
amount includes hiring census employees who will be
used to complete the census surveys.
(Funds in the appropriate amount will be included
in the FY 1998-99 budget as the census will be
performed after May 1, 1998.
(A report from the Assistant to the Village
Manager, recommending approval, is attached. )
Agenda for VB Meeting 11-11-97 • 2
B) Consideration to award a professional services
contract to The Conlon Group, Hoffman Estates, IL to
perform an audit of the Information Systems activity
in an amount not to exceed $7, 900.
(Requests for proposal were provided to seven (7)
qualified auditing firms, of which (4) responded.
Upon reviewing the qualifications and proposals of
each firm, The Conlon Group was determined to be the
most responsive and responsible proposer.
(The Conlon Group has performed similar work for
local governments, park districts, and not-for-profit
agencies and is familiar with the information systems
of government agencies.
(The audit will include a review of current
Information Systems policies, practices and procedures
to ensure that the Village's information activities
are being processed properly. The audit will also
assist in making recommendations for improvements if
needed. The Village last performed an audit of its
information systems in 1994.
(Sufficient funds are budgeted and available for
this expense. The auditor's report will be submitted
to the Village for review by January 23, 1998.
(A report from the Director of Finance,
recommending approval, is attached. )
C) Consideration to award a contract to the lowest
responsive and responsible bidder, R. W. Hendricksen
Company, Wheeling, IL for high-branch pruning and
trimming of parkway trees in an amount of $20.25 per
tree, for a total contract amount not to exceed
$40, 500.
(Bid specifications were provided to fourteen
(14) potential bidders, of which three (3) responded.
Upon review of the bids, R. W. Hendrickson Company was
determined to have the most responsive and responsible
bid. Hendricksen has performed this work to the
satisfaction of the Village in the past.
(Approximately 2, 000 parkway trees are to be
pruned at a cost of $20.25 per tree. The per tree
cost reflects an increase of $6. 36 from last year's
price due to the age and height of the trees to be
trimmed.
(Funds in the amount of $30, 000 are budgeted for
this project. A transfer of additional funds are
available for this purpose in the General Fund Account
101-323-556-000.)
Agenda for VB Meeting I1-11-97 3
(Reports from the Director of Public Works and
Purchasing Agent recommending approval, are attached. )
D) Consideration to extend a contract with Avalon
Petroleum Company, Markham, IL to furnish and deliver
gasoline and diesel fuel for the period December 1,
1997 through November 30, 1998 in an amount not to
exceed $176, 400.
(The existing contract with Avalon Petroleum was
originally awarded on a low bid basis for a one-year
period from December 1, 1992 through November 30, 1993
with the option to extend the contract each year
through November 30, 1998. The contract price is
dependent upon daily market rates, plus the low-bid
fixed profit margin.
(Reports from the Director of Public Works and
Purchasing Agent, recommending approval, are
attached. )
E) Consideration of the following:
• to approve a first and final payment to the Cook
County Treasurer in the amount of $360, 086. 30 for
the replacement and installation of watermain on
Landmeier Road; and
• to approve a supplemental purchase order for the
watermain installation in the amount of
$10, 086. 30.
(During the 1994-95 fiscal year, the Village
issued a Purchase Order to the Cook County Treasurer
in the amount of $350, 000 for the replacement of water
main on Landmeier Road between Arlington Heights Road
and Tonne Road. This work was done in conjunction
with the County's Landmeier Road Project in an effort
to minimize disruption and inconvenience to residents
in the area. The County has completed all phases of
the water main installation and is seeking
reimbursement for the Village's portion of the
project.
(The Public Works Department has reviewed the
final invoices for the project and recommends approval
of a total payment in the amount of $360, 086.30. A
total of $350, 000 was charged to FY 1994-95 in
conjunction with the original purchase order. A
supplemental purchase order in the amount of
Agenda for VB Meeting I1-11-97 4
$10, 086.30 is required for additional work approved in
the project and will be charged to the current fiscal
year.
(A report from the Director of Public Works,
recommending approval, is attached. )
F) Consideration to accept the Village's Comprehensive
Annual Financial Report for the fiscal year ended
April 30, 1997.
(The Comprehensive Annual Financial Report (CAFR)
is an audit prepared by an independent accounting
firm. It complies with generally accepted accounting
principles and legal requirements. The CAFR has been
submitted to the Government Finance Officers
Association for consideration to receive a Certificate
of Achievement for Excellence in Financial Reporting.
(A report on this item was previously
distributed. )
G) Consideration of the following:
• to waive the formal bidding process; and
• to award a sole source purchase contract to
Motorola, Schaumburg, IL for the purchase and
delivery of 24 pentium laptop workstations at a
total cost of $156, 432, including the $200 per
unit bulk purchase discount and modem trade-in;
• to authorize the trade-in of eight (8) Motorola
modems for a purchase credit in the amount of
$24, 000.
(The FY 1997-98 budget includes funds for the
purchase of replacement computers for police squad
cars. Motorola has recently developed a specialized
pentium work station for Police vehicles at a cost of
$7, 518 per unit. This price is approximately $900
less than comparable laptops currently being
considered by the Police Department. Motorola is the
sole supplier of this product.
(In addition to the purchase of the workstations,
the Village will be receiving a $24, 000 credit for the
return of 8 wireless modems previously purchased by
the Police Department. Five of the remaining modems
purchased will be transferred to the Fire Department
at a savings of approximately $15, 000 in that budget.
Agenda for VB Meeting 11-11-97 5
(Of the 24 units being purchased, 23 will be
charged to the General Fund. The remaining unit will
be charged to the Asset Seizure Fund for use by the K-
9 squad. One of the workstations will be purchased
from insurance proceeds to replace an existing KDT
unit destroyed in an accident earlier this year.
(A report from the Chief of Police, recommending
approval, is attached. )
H) Consideration of RESOLUTION NO. 53-97 (attached)
authorizing the Village of Elk Grove Village to join
the Partnership for Metropolitan Chicago's Airport
Future and to urge the General Assembly and Congress
to support construction of a third regional airport.
(This resolution authorizes the Village to join
the Partnership for Metropolitan Chicago's Airport
Future, an organization formed by Congressmen Henry
Hyde and Jesse Jackson, Jr. , which is seeking to gain
State and Federal support of a third regional airport
in northeastern Illinois. The primary goals of the
partnership are to study the economic and
transportation benefits of a third airport and to
limit the further expansion of O'Hare Airport through
new runways.
I) Consideration to adopt RESOLUTION NO. 54-97 (attached)
determining the appropriateness for Class 6 (13) status
pursuant to the Cook County Real Property
Classification Ordinance as amended January 1, 1997
for certain property located at Lunt Avenue and Busse
Road.
(Gullo International Development Corporation
plans to construct a 27, 000 sq. foot building at the
corner of Lunt Avenue and Busse Road. The subject
property is currently vacant. Since Cook County
requires that an application for 6B status be made
prior to any construction, the application is made now
with the property classified as a potential 6B
location. However, the abatement does not begin until
the actual tenant and use are known. The estimated
construction value of the building is $925, 000.
(The tax incentive allows a property tax assessed
valuation reduction from 36% to 16% of the fair market
value for an eight-year period. The class 6 (B) status
applies to the new construction of this building.
Agenda for VB Meeting 11-11-97 6
(A report from the Economic Development Officer,
recommending approval, and a letter from the
petitioner's representative requesting 6 (B) status,
are attached. )
J) Consideration to adopt RESOLUTION NO. 55-97 (attached)
determining the appropriateness for Class 6 (B) status
pursuant to the Cook County Real Property
Classification Ordinance as amended January 1, 1995
for certain property located at 2550 Lunt Avenue.
(R & R Trucking plans to occupy a building that
has been vacant for more than 2 years.
(The tax incentive allows a property tax assessed
valuation reduction from 369d to 160 of the fair market
value for an eight-year period. The class 6 (B) status
applies to the new construction of this addition.
(An additional fifty (50) new jobs could be
created as a result of this renovation. The estimated
cost of construction is $1, 000, 000.
(A report from the Economic Development Officer,
recommending approval, and a letter from the
petitioner's representative requesting 6 (B) status,
are attached. )
K) Consideration to adopt RESOLUTION NO. 56-97 (attached)
determining the appropriateness for Class 6 (B) status
pursuant to the Cook County Real Property
Classification Ordinance as amended January 1, 1995
for the building located at 2180 East Pratt Boulevard.
(Material Sciences plans to construct a 67, 200
sq. foot addition to their existing facility at 2180
East Pratt Boulevard.
(The tax incentive allows a property tax assessed
valuation reduction from 36% to 16% of the fair market
value for an eight-year period. The class 6 (B) status
applies to the new construction of this addition.
(An additional eight (8) new jobs could he created
as a result of this expansion. The estimated cost of
construction is 12. 5 million dollars. )
(A report from the Economic Development Officer,
recommending approval, and a letter from the
petitioner's representative requesting 6 (B) status,
are attached. )
Agenda for VB Meeting 11-I1-97 7
L) Consideration to adopt RESOLUTION No. 57-97 (attached)
determining the appropriateness for Class 6 (B) status
pursuant to the Cook County Real Property
Classification Ordinance as amended January 1, 3,995
for certain property located at the southwest corner
of Estes and Touhy.
(Gullo International Development Corporation
plans to build a new building on the subject property
which is currently vacant.
(The tax incentive allows a property tax assessed
valuation reduction from 36% to 16% of the fair market
value for an eight-year period. The class 6 (B) status
applies to the plans for new construction on this
property.
(The building will be 87, 000 square feet in size
with a total cost estimated at $2, 487, 500.
(A report from the Economic Development officer,
recommending approval, and a letter from the
petitioner's representative requesting 6(B) status,
are attached. )
M) Consideration to adopt RESOLUTION NO. 58-97 (attached)
authorizing the Village Manager to execute a labor
agreement between the Village of Elk Grove Village and
the Elk Grove Village Firefighters Association, Local
NO. 3398, International Association of Firefighters
AFL-CIO, CLC.
(This item was previously distributed to the
Village Board. )
N) Consideration to adopt ORDINANCE NO. 2604 (attached) ,
an ordinance amending Title 2, Boards and Commissions,
of the Village Code, by adding, thereto, a new chapter
creating a Parade Commission in the Village of Elk
Grove Village.
(This .item was previously discussed at the
October 28, 1997 Committee of the Whole meeting and
also appears as Unfinished Business of the Village
Attorney on the Agenda.
(This ordinance creates a Village Parade
Commission consisting of ten (10) members, one of whom
shall be a Village Trustee and each of whom shall be
appointed by the Village President with the consent of
the Board of Trustees for a term of four (4) years.
Agenda for VB Meeting I1-11-97 8
(The purpose of the Parade Commission is to
organize, oversee, and establish guidelines and
procedures for the annual Village Parade. )
7. REGULAR AGENDA
None
BOARDS AND COMMISSIONS
B. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Feichter
a. Landmeier Public Works Noise Reduction Plan
b. Improvements at Arlington Heights/Cosman
C. Sidewalk/Street Light Improvements
d. Undergrounding of Electrical Lines
e. Cosman Road Asphalt Path
f. Statement of Sidewalk Commitment - 2500 Devon Avenue
9. JUDICIARY PLANNING AND ZONING COMMITTEE - Trustee Lissner
a. Wireless 9-1-1 Surcharge
b. Trick-Or-Treat Hours
10. PERSONNEL COMMITTEE - Trustee Petri
a. Communication
b. Wellness Program
11 . RECYCLING & WASTE COMMITTEE - Trustee Czarnik
a. Scavenger Licenses
12. INFORMATION COMMITTEE - Trustee Dill
13. INDUSTRIAL/COMMERCIAL
REVITALIZATION COMMISSION - Trustees Lissner/Petri
14. YOUTH COMMISSION - Trustee Prochno
15. PLAN COMMISSION - Village Manager Parrin
a. Cellular One Antenna Requests - West Side Water Tower &
Lions Park(PH 10-1-97)
b. 2310 York Road - Rezoning from I-2 to B-3 for gas
station/convenience store (PH 11-5-97)
C. Nextel Antenna Request - West Side Water Tower (PH 11-19-
97)
d. Sprint PCS Antenna Requests - West Side Water Tower & 1060
Oakton (PH TBA)
e. ARMC Annexation & Rezoning (PH TBA)
Agenda for VB Meeting 11-11-97 9
16. ZONING BOARD OF APPEALS - Village Manager Parrin
17. REPORTS OF OTHER BOARDS, COMMISSIONS COMMITTEES
a. Cable Television Committee - Trustees Petri/Lissner
b. Community Service Board - Trustee Czarnik
C. Liquor Commission - President Johnson
18. ORDINANCES RESOLUTIONS AND COMMUNICATION$ - Village Clerk
19. UNFINISHED BUSINESS -
a. Pending Action By Village Board
None
b. Pending Action by Village Attorney
a. At the 10/28/97 Village Board meeting, the Village
Attorney was directed to prepare an Ordinance creating
the Elk Grove Parade Commission.
20. REPORT FROM VILLAGE MANAGER
21 . NEW BUSINESS
22. ADJOURNMENT
In compliance with the Americans with Disabilities Act and
other applicable Federal and State laws, the meeting will be
accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk,
preferably no later than five days before the meeting.
c: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno,
Parris, Rummel, Niehaus, Korn, Boffice, Cech, Engelbrecht
Ingebrigtsen, MacArthur, Smith (2) , Knickerbocker