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HomeMy WebLinkAboutAGENDA - 10/14/1997 - VILLAGE BOARD AGENDA Next ORD: 2595 (2599) Next RES. 44-97 (49-97) Recess: 9 P.M. AGENDA Regular Village Board Meeting October 14, 1997 Elk Grove Village 1. Call to Order 2. Invocation (Rev. William Peirson, Pastor, First Baptist Church) - 3. Approval of Minutes of September 23, 1997 4. President and Board of Trustees' Report S. Accounts Payable Warrant: October 14, 1997 6. CONSENT AGENDA A) Consideration of a request (attached) from the Wesleyan Community Church to waive building permit fees for a church remodeling project in the amount of $256. 00. (It has been the past practice of the Village Board to waive building permit fees for not-for-profit organizations. (A report from the Director of Engineering & Community Development is attached. ) B) Consideration to authorize a public hearing before the Plan Commission to hear the petition of Thornton Oil Corporation, Louisville, Kentucky to rezone property located at 2310 York Road from I-2 Industrial to B-3 Automotive Oriented Business District. (Thornton Oil Corporation is proposing to demolish the vacant restaurant building at the southwest corner of York Road and Devon Avenue and construct a 4, 000 square foot convenience store and gas station facility. Gas stations are not permitted in the I-2 zoned district, therefore, a rezoning is required. (Staff has reviewed the subject petition and has no major objections to the proposed rezoning. A public hearing date will be established in accordance with the Plan Commission's schedule. (A report from the Assistant to the Village Manager, recommending approval, is attached. ) Agenda for VB McWng 10-14-97 2 C) Consideration to authorize a public hearing before the Plan Commission to hear the petition of Nextel Communications for a special use permit to allow the installation of wireless telecommunications antennas on Village owned property in the A-2 residential district at 1141 Hawthorne Lane. (Nextel is petitioning for a special use permit for the purpose of installing antennas on the Village's water tower at 1141 Hawthorne Lane. In accordance with the Zoning Ordinance, a special use permit is required for all telecommunications facilities installed at a height in excess of 35 feet. (Staff has reviewed the subject petition and has no major objections to the proposed facilities. A public hearing date will be scheduled in accordance with the Plan Commission's schedule. (A report from the Assistant to the Village Manager was previously distributed. ) D) Consideration to award a professional services contract to the lowest responsive and responsible quoter, Gerard Printing, Elk Grove Village, IL for the typesetting and printing of two (2) residential and three (3) business newsletters in an amount not to exceed $10, 085. 80. (Sufficient funds are included in the FY 1997-98 budget for the printing of two (2) additional Villager and three (3) Business Matters newsletters. Notice to bidders was published in the Daily Herald and sent to potential vendors seeking request for proposals. A total of two (2) firms responded. (Upon review of the proposals submitted, Gerard Printing was determined to have provided the lowest proposal . Gerard Printing has provided printing services to the Village, including the newsletters, for the past four years. Their work was completed in a satisfactory and acceptable manner. (Due to the Information Committee's review of the newsletter format, an annual contract was not awarded prior to the publication of the September 1997 Villager newsletter. Therefore, this contract only covers the two (2) residential newsletters and three (3) business newsletters. „ (A report from the Assistant to the Village Manager, recommending approval, is attached. ) ' Agenda for VB McOing 10-14-97 • 3 E) Consideration to award a professional services contract to Stanley Consultants, Inc. , Chicago, IL for detailed engineering and design services for the Arlington Heights Water Systems Interconnection Project in an amount not to exceed $24, 758. (At the April 22, 1997 Village Board meeting, the Village Board adopted an intergovernmental agreement with the Village of Arlington Heights for the construction of an emergency water connection between the two municipalities. The water connection will supply-Elk Grove with water from the Arlington Heights system in the event of an emergency or failure within either Village system. In accordance with the intergovernmental agreement, the Village is acting as the lead agency on the construction of the connection. Reimbursement of 50% of the project costs will be obtained upon completion from Arlington Heights. (Stanley Consultants performed the original feasibility study for this project in 1995. Their work was deemed satisfactory and acceptable at that time. In an effort to maintain consistency with the project, it is recommended that the Village utilize Stanley Consultants for the engineering design phase of the project. (A report from the Director of Public Works, recommending approval, is attached. ) F) Consideration to award a contract to the lowest responsive and responsible bidder, Olsson Roofing Co. , Aurora, IL to remove and replace the second story roof on the Fire Administration Building, 901 Brantwood Avenue, at a cost not to exceed $53, 000. (Funds are included in the FY 1997-98 budget for the replacement of the Fire Administration roof. Bid specifications were provided to ten (10) potential vendors of which five (5) responded. Upon review of the bids submitted, Olsson was determined to have submitted the lowest responsive and responsible bid. (The Village's design consultant, Structural Technologies, Inc. , was present at the bid opening and reviewed all of the bids submitted. Structural Technologies, Inc. , confirmed that Olsson Roofing Company had the ability to complete the project based on their past experience and current work schedule. Agenda for VB MeWng 10-14-97 . 4 (The contract amount of $53, 000 includes a 7% contingency fund. The contingency fund is necessary due to undetermined variables associated with the removal of the existing roof materials, including the wood hailers, gypsum decking, and roof drain repairs. (Sufficient funds are budgeted and available for this request. (Reports from the Fire Chief and Purchasing Agent, recommending approval, are attached. ) G) Consideration to award a purchase contract to the lowest responsive and responsible bidder, Cargill Salt, Snc. , of North Olmsted, Ohio, for the purchase and delivery of 3, 600 tons of rock salt in an amount of $28. 44 per ton for a total cost not to exceed $102, 384. 00. (Cargill Salt, Inc. , was awarded the contract for rock salt under the joint purchase agreement with the State of Illinois. This year's contract price is 5s higher per ton than last year's contract price of $27. 12 per ton. (In the event that this winter season does not require extensive salting, the Village is only required to purchase 70e of the amount ordered or 2, 520 tons at a price of $71, 668. 80. (Sufficient funds are budgeted and available for this expenditure. (Reports from the Purchasing Agent and Director of Public Works, recommending approval, are attached. ) H) Consideration to adopt RESOLUTION NO. 44-97, authorizing the Village President to sign a letter of confirmation, extending the coverage of the Village's current Ameritech franchise agreement to the newly acquired Centel customers effective November 1, 1997. (Ameritech is acquiring Centel . telephone. Currently Centel only provides service to a limited number of businesses on Elmhurst Road. Ameritech is awaiting approval of this acquisition by the Illinois Commerce Commission . Service is expected to commence on November 1, 1997. ) (A report from the Village Manager recommending approval, is attached. ) Agenda for VB Meoing 10-14-97 ® 5 I) Consideration to adopt RESOLUTION NO. 45-97 (attached) authorizing membership dues for the Illinois Municipal League (IML) in the amount of $1, 395. 00. (The IML publishes four monthly mailings which serve to educate municipalities on legislative activity in Springfield. It also offers educational conferences throughout the year and member services such as contracted services for drug and alcohol testing, a risk management pool and computer software packages. (Renewing membership in IML will assist the Village in remaining active on statewide legislation which effects local government authority. Also, the IML Municipal Calendar proves very helpful for record keeping purposes. (This item was previously discussed at the September 23, 1997 Committee of the Whole. ) J) Consideration to adopt RESOLUTION NO. 46-97 (attached) in support of the Quiet Communities Act of 1997. (Adopting this Resolution is part of Alliance of Residents Concerning O'Hare's national campaign to lower the Federal Aviation Administration's recognized noise contour from 65 DNL to 55 DNL, the US- Environmental Protection Agency's aircraft noise- health level . ) K) Consideration to adopt RESOLUTION NO. 47-97 (attached) authorizing the Village President to execute an amended agreement between the Village of Elk Grove and DHL Airways. (In their existing agreement with the Village, DHL was authorized to place one letter center in the Village's right-of-way at 801 Chase Avenue. Under the revised agreement, DHL is authorized to place seven (7) letter centers at various locations in the Village's right-of-way. All locations are in commercial and industrial districts. (The revised agreement also increases the annual _ rent per letter center from $233 to $325 dollars per year. This brings DHL's agreement in line with the amount currently being paid to the Village by other carriers. Agenda for VB Me42ng 10-14-97 9 6 (A report from the Administrative Intern, including a list of the approved locations, is attached. The term of the agreement is for a three- year period expiring October 14, 2000. ) L) Consideration to adopt RESOLUTION NO. 48-97 (attached) authorizing the Village President to execute an agreement between the Village of Elk Grove Village and the Suburban Bus Division of the Regional Transportation Authority. _ (Under the Village's current local share agreement with PACE, Saturday Dial-A-Ride Service is scheduled to operate from 9 a.m. to 6 p.m. In accordance with the consensus of the Village Board at the September 9, 1997 Committee of the Whole meeting, this resolution amends the local share agreement by ending Saturday service at 4 p.m. , effective November 1, 1997. (Advertisement of the amended hours has been provided at the Elk Grove Senior Center, Village Grove Apartments, on Channel 6, the Community Events Sign, and on the Dial-A-Ride buses. ) M) Consideration to adopt ORDINANCE NO. 2595 (attached) amending Title 3, Chapter 3, Business and License Regulations of the Village Code of Elk Grove Village. (This ordinance amends the Village Code to create a Class F License which authorizes the selling or serving of alcoholic liquor for consumption on certain designated premises by a Municipal entity within the Village. This license, although issued for an entire year, is valid only on specific days requested by the licensee, provided the Village Clerk is notified ten days prior to the requested date. (This ordinance also creates a Class DD License. This will allow an additional hour for beer and wine to be sold and consumed on premises. (These issues were previously discussed at the September 23 Committee of the Whole meeting and appear as items 16b.2 and 16b. 3, Unfinished Business of the Village Attorney. ) Agenda for VB Meoing 10-14-97 7 N) Consideration to adopt ORDINANCE NO. 2596, (attached) amending section 3-46-1 of the Village Code by revising the definition of health club. (This ordinance amends the Village Code to waive the need for hotel/motel and corporate exercise rooms to be licensed by the Village. (This issue was previously discussed at the September 23, 1997 Committee of the Whole meeting.) O) Consideration to adopt ORDINANCE NO. 2597 (attached) amending the Village Code of the Village of Elk Grove by the- addition of Title 3, Chapter 2, Section 9, imposing a municipal telecommunications infrastructure maintenance fee. (This item was previously discussed at the September 23, 1997 Committee of the Whole meeting. (This ordinance amends the Municipal Code to allow the Village to impose an infrastructure maintenance fee (IMF) on all telecommunications companies that install and maintain access lines in Village rights-of-way. In accordance with Federal legislation, the IMF will replace municipal franchise authority to impose a fee on companies based on their number of access lines. (Under the ordinance, the Village will receive it of gross revenues received from telecommunications lines located in the Village right-of-way. This ordinance was prepared and recommended by the Northwest Municipal Conference. ) P) Consideration to adopt ORDINANCE NO. 2598 (attached) an ordinance amending Title 2. Boards and Commissions, of the Village Code by adding thereto a new chapter creating a Youth Commission in the village of Elk Grove Village. (This item was previously discussed at the September 23, 1997 Committee of the Whole meeting. (This ordinance creates a Village Youth Commission consisting of five (5) teenagers and two adults appointed by the Village Board. The five (5) teenagers will be selected to represent each of the following schools: Elk Grove High School, Conant High School, Grove Jr. High, Mead Jr. High and Queen of the Rosary. The two (2) adult members will be selected at large from the community. Agenda for VB Meong 10-14-97 8 (The purpose of the Youth Commission is to investigate potential youth activities and to make recommendations for action by the Village Board. ) 7. REGULAR AGENDA None BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Feichter a. Landmeier Public Works Noise Reduction Plan b. Improvements at Arlington Heights/Cosman C. Fire Station Construction and Design d. Drainage Improvement Project e. Perrie Grove Drainage f. Sidewalk/Street Light Improvements g. Undergrounding of Electrical Lines h. Cosman Road Asphalt Path 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner a. Campaign Signage Restrictions b. On-street Parking at Elk Grove High School 10. PERSONNEL COMMITTEE - Trustee Petri a. Communication b. Wellness Program 11. RECYCLING & WASTE CO^1MITTEE - Trustee Czarnik a. Scavenger Licenses 12. INFORMATION COMMITTEE - Trustee Dill a. Revisions to Village Newsletter b. Community Internet Project C. Citizens Guide to Village Board meetings 13 . INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Tonne Road Crossovers 14 . YOUTH COMMITTEE - Trustee Prochno a. Mission Statement Agenda for VB M Ding 10-14-97 9 15. PLAN COMMISSION - Village Manager Parrin a. PCS PrimeCo Antenna Request - 25 NW POint (PH 9-17-97) b. Cellular One Antenna Requests - West Side Water Tower & Lions Park(PH 10-1-97) C. AT&T Tower Request - 1060 Oakton (PH 10-15-97) d. 2401 Pan Am Blvd. - Text Amendment and Special Use Permit for commercial parking in Industrial District (PH 10-15-97) 16. ZONING BOARD OF APPEALS - Village Manager Parrin 17. REPORTS OF OTHER BOARDS COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Community Service Board - Trustee Czarnik C. Liquor Commission - President Johnson 18. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 19. UNFINISHED BUSINESS - a. Pending Action By Village Board None b. Pending Action by village Attorney 1. At the 9/9/97 Village Board meeting, the Village Board directed the Village Attorney to prepare an ordinance authorizing a variation to the Municipal Code with respect to landscaped areas for Suburban Lodge (NE corner of Landmeier and Higgins Roads) . 2. At the 9/23/97 Village Board meeting, the Village Board directed the Village Attorney to prepare an ordinance creating a Class DD Liquor License for extended sale of beer and wine on premises. 3. At the 9/23/97 Village Board meeting, the Village Board directed the Village Attorney to prepare an ordinance creating a Class F Liquor License for other government agencies. 20. REPORT FROM VILLAGE MANAGER 21 . NEW BUSINESS 22. ADJOURNMENT ,. In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting.