HomeMy WebLinkAboutAGENDA - 09/23/1997 - VILLAGE BOARD AGENDA Next ORD: 2593 (2594)
Next RES. 40-97 (43-97)
Recess: 9 P.M.
AGENDA
Regular Village Board Meeting
September 23, 1997
Elk Grove Village
1. Call to Order
2. Invocation (Rev. Angela Schenck, Pastor, Elk Grove United
Presbyterian Church)
3. Approval of Minutes of September 9, 1997
4 . President and Board of Trustees' Report
S. Accounts Payable Warrant: September 23, 1997
6. CONSENT AGENDA
A) Consideration .to increase the FY 1997-98 Community
Services budget in the amount of $4,229 for the
Community Spirit Award Program.
(This item was previously discussed by the
Village Board at the September 9, 1997 Committee of
the Whole meeting. The increased budget amount will
allow Community Services to initiate and develop the
Community Spirit Award Program. A summary of the
program, is attached. )
B) Consideration to award a purchase contract to the
lowest responsive and responsible bidder, St. Aubin
Nursery, Kirkland, IL to furnish and plant 150 balled
and burlapped deciduous shade trees in an amount not
to exceed $154.20 per tree, for a total contract
amount not to exceed $23, 130.
(Bid specifications were provided to twelve
potential bidders of which three (3) responded. Upon
review of the bids submitted, it was determined that
St. Aubin's was the lowest responsive and responsible
bid.
(St.- Aubin's Nursery has also agreed to
participate in the Village's Private Tree Planting
Program. Under the terms and conditions in the
Village's contract, the resident's cost will be
$179. 90 per tree, including tax and planting on
private property. All orders and payments will be
Agenda for VB Meeting 9-23-97 2
transacted directly between St. Aubin's Nursery and
the resident.
(Sufficient funds are budgeted and available for
this request.
(Reports from the Purchasing Agent and Director
of Public Works, recommending approval, are-attached. )
C) Consideration of the following:
• to award a professional services contract to
Triggi Construction, Inc. , West Chicago, IL, for
the removal and repair of sidewalk under the
Village's 1997 Sidewalk Improvement Project at a
total contract amount not to exceed $38, 700.20; _
and
• to increase the FY 1997-98 Capital Improvements
Projects fund by the amount of $13, 701 to fund
additional construction work on Arlington Heights
Road.
(Bids were solicited from fifteen (15) potential
vendors of which thirteen (13) responded. Upon review
of the bids submitted, Triggi Construction, Inc. , was
determined to have submitted the lowest responsive and
responsible bid.
(Triggi Construction Inc. 's credentials have been
reviewed and found to be acceptable for the required
work. This company has performed similar work for
neighboring communities including Rolling Meadows,
Wheeling and Lombard, and found to be satisfactory.
(Funds in the amount of $25, 000 were originally
budgeted for the installation of sidewalk on Landmeier
Road between Wildwood and Fleetwood. Additional funds
are necessary for installation of sidewalk on
Arlington Heights Road between Sylvan Court and Cosman
Road. This portion of the project was recently
approved by the Village at the August 12, 1997 Village
Board meeting.
(A report from the Director of Engineering and
Community Development, recommending approval, is
attached. ).
•
Agenda for VB Meeting 9-23-97 3
D) Consideration to increase a contract with Gem
Construction, Inc. , Wood Dale, IL for the replacement
of sidewalks, driveway aprons, curbs and gutters under
the 1997 Private Participation Concrete Replacement
Program in the amount of $23, 000 for a total contract
amount not to exceed $101,235.
(The original contract for concrete repair was
awarded to Gem Construction, Inc. , on May 13, 1997.
The actual amount of resident participation received
exceeded original estimates, and, therefore, caused
the need to increase the contract.
(The work to be performed under the increased
contract will be done at the same unit prices as
originally bid. Of the increase to contract,
approximately $15, 000 will be self-funded through
payments from residents under the Private
Participation Program. The Village's increase of
$8, 000 is necessary to complete restoration work
anticipated during the fall construction season.
(Reports from the Director of Public Works and
the Purchasing Agent, recommending approval, are
attached. )
E) Consideration to adopt RESOLUTION NO. 40-97,
(attached) releasing Irrevocable Standby Letter of
Credit No. NBS222547 in the amount of $479, 967. 70 and
accepting a Statement of Approval and Initial
Acceptance; Deed of Conveyance/Bill of Sale;
Maintenance Bond No. B123M71444, in the amount of
$105, 618.43, expiring August 26, 1999, guaranteeing
maintenance of public improvements for the Huntington
Chase Unit 1 Subdivision.
(This maintenance bond replaces the previous
letter of credit and guarantees the future maintenance
of public improvements in the Huntington Chase
subdivision over the next two years.
(The Village Attorney has reviewed the
Maintenance Bond and finds it acceptable.
(A report from the Director of Engineering &
Community Development, recommending approval, is
attached.)
F) Consideration to adopt RESOLUTION NO. 41-97 (attached)
authorizing the Village President and the Village
Clerk to execute an intergovernmental agreement
between the Village of Elk Grove Village and the
Forest View Fire Protection District.
Agenda for VB Meeting 9-23-97 4
(The agreement provides Village fire and
ambulance services to residents of the Forest View
Fire Protection District (Branigar Estates) at a rate
of $115. 00 per home. This fee modification is in
accordance with the rate increases which were adopted
by the Village on June 10, 1997.
(In accordance with the agreement notice of the
rate increase was provided to residents of Branigar's
Estates. They have reviewed the increase and signed
the new agreement which becomes effective November 1,
1997.
(A report from the Director of Finance,
recommending approval, is attached. )
G Consideration to adopt RESOLUTION NO. 42-97 (attached)
rescinding Resolution No. 38-97 authorizing the
Village President and Village Clerk to execute an
amended agreement between the Village of Elk Grove
Village and the Village Attorney effective September
1, 1997.
(This resolution amends the Village's existing
contract with the Village Attorney to make it
compliant with IMRF guidelines as they pertain to
independent contractors. A copy of the amended
agreement was previously distributed.
(The Village Attorney, Village Manager, and
Director of Finance have reviewed the amended
agreement and recommend approval. )
H) Consideration to adopt ORDINANCE No. 2593 (attached)
amending Chapter 11, Industrial/Commercial
Revitalization Commission of the Village Code of the
Village of Elk Grove Village by increasing the number
of Trustee members to two (2) .
(At the May 13, 1997 Village Board meeting the
Village Board amended the Village Code to increase the
number of members on the Industrial/Commercial
Revitalization Commission (ICRC) from nine (9) to
thirteen (13) . This Ordinance amends the Village Code
to specify that two (2) members of the ICRC must be
Village Trustees. Currently, the ICRC has two Village
Trustees as members and is compliant with the amended
ordinance. )
Agenda for VB Meng 9-23-97 , 5
7. REGULAR AGENDA
None.
BOARDS AND COMMISSIONS
B. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Feichter
a. Landmeier Public Works Noise Reduction Plan
b. Improvements at Arlington Heights/Cosman
C. Fire Station Construction and Design
d. Drainage Improvement Project
e. Perrie Grove Drainage
f. Sidewalk/Street Light Improvements
g. Undergrounding of Electrical Lines
9. JUDICIARY PLANNING AND ZONING COMMITTEE - Trustee Lissner
a. Campaign Signage Restrictions
b. On-street Parking at Elk Grove High School
C. Rollerblade Safety
10. PERSONN�'L COMMITTEE - Trustee Petri
a. Communication -
b. Wellness Program
11 . RECYCLING & WASTE COMMITTEE - Trustee Czarnik
a. Scavenger Licenses
12. INFORKATION COMMITTEE - Trustee Dill
a. Revisions to Village Newsletter
b. Community Internet Project .
C. Citizens Guide to Village Board meetings
13. INDUSTRIAL 1OMMRR IA
R VITALIZATION COMMISSION - Trustees Lissner/Petri
a. Tonne Road Crossovers
14 . YOUTH COMMITTEE - Trustee Prochno
a. Mission Statement
15, PLAN COMMISSION - Village Manager Parrin
a. PCS PrimeCo Antenna Request - 25 NW Point (PH 9-17-97)
b. Cellular One Antenna Requests - West Side Water Tower & Lions
Park(PH 10-1-97)
C. AT&T Tower Request - 1060 Oakton (PH 10-15-97)
d. 2401 Pan Am Blvd. - Text Amendment and Special Use Permit for
commercial parking in Industrial District (PH 10-15-97)
Agenda for VB Meeting 9-23-97 6
16. ZONING BOARD OF APPEALS - Village Manager Parrin
17. REPORTS OF OTH R BOARDS, COMMJSSIONS & COMMITTEES
a. Cable Television Committee - Trustees Petri/Lissner
b. Community Service Board - Trustee Czarnik
C. Liquor Commission - President Johnson
18. ORDINANCES RESOLUTIONS AND COMMUNICATIONS - Village Clerk
19. UNFINISHED BUSINESS -
a. Pending Actim By VillagQ Board
None
b. Pending Action by Village Attorney
1 . At the 9/9/97 Village Board meeting, the Village Board
directed the Village Attorney to prepare an ordinance
authorizing a variation to the Municipal Code with
respect to landscaped areas for Suburban Lodge
(NE corner of Landmeier and Higgins Roads) .
20. REPORT FROM VILLAGE MANAGER
21 . NEW BUSINES
22. ADJOURNMENT
In compliance with the Americans with Disabilities Act and
other applicable Federal and State laws, the meeting will be
accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk,
preferably no later than five days before the meeting.
C: Johnson (2) , czarnik, Dill, Feichter, Lissner, Petri, Prochno,
Parrin, Rummel, Niehaus, Korn, Boffice, Cech, Engelbrecht
Ingebrigtsen, MacArthur, Smith (2) , Knickerbocker