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HomeMy WebLinkAboutAGENDA - 07/22/1997 - VILLAGE BOARD AGENDA Next ORD: 2574 (2578) Next RES. 33-97 (36-97) Recess: 9 p.m. AGENDA Regular Village Board Meeting July 22, 1997 Elk Grove Village 1 . call to Order 2. Invocation (Rev. Thomas G. Smith, Deacon, St. Nicholas Episcopal Church) 3 . Approval of Minutes of July 8, 1997 4. President and Board of Trustees' Report 5. Accounts Payable Warrant: July 22, 1997 6. CONSENT AGENDA A) Consideration of the following: • to waive the formal bidding process; and • to award a purchase contract under the State of Illinois Joint Purchasing Agreement to Motorola Inc. , Schaumburg, IL for the purchase of 20 Motorola HT 1000 portable radios with chargers in an amount not to exceed $16, 710. (The Village Board authorized the purchase of portable radios and chargers from the Foreign Fire Insurance Fund during the 1997-98 fiscal year. It is recommended that the village purchase Motorola equipment in order to maintain standardized communications equipment throughout the Fire Department. Motorola has provided quality products at competitive prices to the Village in the past. (All radios and chargers will be purchased through the State of Illinois Joint Purchasing Agreement which assures that the Village has obtained the lowest possible pricing. Each combination of radio and charger will cost $835. 00. The total contract price of $16, 71C. 00 includes shipping costs. Sufficient funds are available for this purpose. (A report from the Fire Chief, recommending approval, is attached. ) Agenda for VB Meeting 7-22-97 2 B) Consideration to award a contract to the lowest responsive and responsible bidder, Genco Industries, Inc. , Crestwood, IL for all work related to the Touhy Avenue Lift Station Rehabilitation Project in an amount not to exceed $197, 800. (Funds are included in the FY 1997-98 budget for rehabilitation of the Touhy Avenue Lift Station. Notice to bidders was supplied to twelve (12) potential vendors, of which, six (6) submitted formal bids. Upon review of the bids submitted, Genco Industries, Inc. , was determined to have submitted the lowest responsive and responsible bid. (Stanley Consultants, who prepared the bid specifications for the Village, also reviewed the bids submitted in conjunction with the Public Works Department and recommends approval. (The Touhy Avenue Lift Station rehabilitation includes increasing the capacity of the lift station to allow more water flow and the installation of more sophisticated pumping equipment, new controls, and replacement of the existing forcemain. The extensive work to be completed is due to the advanced age of the lift station, which is now over 35 years old. (Reports from the Department of Public Works and Director of Finance, recommending approval, are attached. ) C) Consideration of the following: • to award a contract to the lowest responsive and responsible bidder, Scully Hunter & Scully, Elk Grove, IL for the 1997 Village Drainage Improvement Project in an amount not to exceed $123, 848. 10; and • to increase the Capital Projects Fund budget in the amount of $24, 000 (Funds are included in the FY 1997-98 Capital Projects Fund budget for the 1997 Drainage Improvement Program as recommended by the Capital Improvements Committee and approved by the Village Board. Bid specifications were provided to nine (9) potential bidders of which six (6) responded. Upon review of the bids submitted, Scully Hunter & Scully was determined to have the lowest responsive and responsible bid. Agenda for VB Meeting 7-22-97 3 (Scully Hunter & Scully has performed underground utility work in the Village since the late 1970's including the Shenandoah Subdivision. In addition, they have completed work in Lombard and Schaumburg with satisfactory results. (Funds in the amount of $100, 000 were budgeted for this project based on preliminary conceptual designs. The final engineering designs revealed a need for additional storm sewers and structures not anticipated during the conceptual design phase, therefore the amount exceeds the amount budgeted for the project. The Capital Projects Fund will need to be increased by $24, 000 to accommodate the additional cost. (A report from the Director of Engineering and Community Development, recommending approval, is attached. ) D) Consideration to extend an existing service contract with Illinois Building Services, Inc. , Roselle, IL for custodial services at the Fire Administration Building and the Landmeier Public Works Facility for a two- month period from August 31 through September 30, 1997 at a cost of $6,257. 84, for a total contract amount not to exceed $53, 644 .30. (This item will extend the Village's existing contract with Illinois Building Services, Inc. , which is due to expire on July 31, 1997. The extension of the contract will provide the Public Works Department wit time to adequately review bids which were submitted to the Village on July 8, 1997. Due to the complexity of the bid specifications, a substantial amount of time will be required to review the bids in order to ensure that the Village selects the lowest responsive and responsible bidder. (The extension for a two-month period will also provide the Village with sufficient time to schedule the mobilization of a selected contractor when chosen. The Public Works Department anticipates having a recommendation to the Village Manager for consideration at the August 12, 1997 Village Board meeting. (The hourly wages offered by Illinois Building Services under the contract extension are lower than the hourly wages of the existing contract. (Sufficient funds are available in the Public Works budget for this request. Agenda for VB Meeting 7-22-97 4 (A report from the Director of Public Works, recommending approval, is attached. E) Consideration to adopt RESOLUTION NO. 33-97 (attached) amending the Travel Regulations of the Personnel Rules and Regulations of the Village of Elk Grove (This resolution amends the travel regulations to increase the amount of reimbursable expenditures for individuals attending conferences to a per diem of $50. 00 per day. The last time that the reimbursable amount was increased was 1989. (This item was previously discussed by the Village Board at the July 8, 1997 Committee of the Whole meeting. ) F) Consideration to adopt RESOLUTION NO. 34-97 (attached) amending Article IX Discipline, Rules and Employee Communication Procedures, Section 9.18 Sexual Harassment of the Personnel Rules and Regulations of the Village of Elk Grove Village. (This resolution adopts a revised Workplace Harassment Policy for Village employees. The revised policy provides more comprehensive language than the current policy and addresses various forms of harassment and complaint procedures. (This item was previously discussed by the Village Board at the July 8, 1997 Committee of the Whole meeting. ) G) Consideration to adopt RESOLUTION NO. 35-97 (attached) authorizing the Village President and village Clerk to execute a license agreement between the village of .Elk Grove Village and Landmeier Road Limited Partnership (Landmeier Station, 900 Landmeier Road. ) (The license agreement is necessary to allow Village personnel to have full access to the domestic water service located on the Landmeier Station senior housing facility at 912 Landmeier Road. The domestic water service will be located on private property at the request of the Engineering and Community Development Department who recommend against locating a private utility line in a public utility easement. (This type of access is required to initiate and terminate water service without impacting the fire suppression system. Agenda for VB Meeting 7-22-97 5 (Similar agreements have been executed with Sheraton Suites, Mallard Crossing, Super Kmart, E1 Bethel Christian Center, and Manor Healthcare Corporation. ) H) Consideration to adopt ORDINANCE NO. 2574 (attached) amending the Position Classification and Salary Plan of the Village of Elk Grove. (This ordinance amends the Position Classification and Salary Plan by creating the permanent authorized position of Assistant Director of Information Systems. ) I) Consideration to adopt ORDINANCE NO 2575 (attached) amending Title 3, Chapter 3-3-7, Number of licenses of the Village Code of the Village of Elk Grove by decreasing the number of Class "A" liquor licenses. (This ordinance will amend the number of authorized liquor licenses to accurately reflect the closing of the Grove Restaurant and Fiddler's Pub. Upon approval, the number of authorized Class liquor licenses will be reduced to twenty-six (26) . ) J) Consideration to adopt ORDINANCE NO. 2576 (attached) amending Title 6, Chapter 4, Section 6-4-6:B Vehicles in Excess of Twelve Tons of the Village Code of the Village of Elk Grove Village. (This ordinance will update the Village Code to amend existing regulations regarding roadways with limited access to twelve ton vehicles as recommended by the Chief of Police. ) K) Consideration, to adopt ORDINANCE NO. 2577 (attached) amending the Village Code of the Village of Elk Grove Village. Title, 6, Prohibited and Restricted Areas, Section 6-4-5-3A. No Parking Streets and Areas. (This ordinance updates Village Code to include additional "No Parking" zones as recommended by the chief of Police. ) Agenda for VB Meeting 7-22-97 6 7. REGULAR AGENDA None BOARDS AND COMMISSIONS S. CAPITAL IMPROVEMENT OMMrPT - Trustee Feichter a. Landmeier Public Works Noise Reduction Plan b. Guardrail at Meacham/Nerge C. Guardrail at Arlington Heights/Cosman d. Fire Station Construction and Design e. Drainage Improvement Project f. Perrie Grove Drainage 9. JUDICIARY. PLANNING AND ZONING COMMITTEE - Trustee Lissner a. Animal Control Ordinance Revisions (w/Board of Health) b. Campaign Signage Restrictions C. On-street Parking at Elk Grove High School 10. PERSONNEL COMMITTEE - Trustee Petri a. Communication b. Travel Reimbursement Policy Revisions C. Wellness Program 11 . RECYCLING & WASTE COMMITTEE - Trustee Czarnik a. Scavenger Licenses 12. INFORMATION COMMITTEE - Trustee Dill a. Televising of Committee of the Whole Meetings b. Distribution of Agenda Information C. Revisions to Village Newsletter 13 . INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Tonne Road Crossovers 14 . YOUTH COMMITTEE - Trustee Prochno a. Mission Statement 15. PLAN COMMISSION - Village Manager Parrin a. Manor Healthcare Annexation, Rezoning & Special Use (Village Board annexation hearing on 8/12/97 16. ZONING BOARD OF APPEALS - Village Manager Parrin a. 1211 Springdale Lane -- Sideyard Encroachment (PH 7-23-97) Agenda for VB Meeting 7-22-97 7 17. REPORTS OF OTHER BOARDS, COMISSIONS & COMMITZU a. Cable Television Committee - Trustees Petri/Lissner b. Community Service Board - Trustee Czarnik 18. ORDINANCES, RESOLUTIONS AND COrNICATION - Village Clerk 19. UNFINISHED BUSINESS - a. Pending Action By Village Board 1. Consideration to adopt an ordinance adopting tax increment allocation financing for the Grove Mall Shopping Center Redevelopment Project Area (1st reading on 2/11/97) 2. Consideration to adopt an ordinance designating the Grove Mall Shopping Center Redevelopment Project Areas as a Redevelopment Project Area pursuant to the Tax Increment Allocation Redevelopment Act (1st reading on 2/11/97) b. Pending Action by Village Attorney None 20. REPORT FROM VILLAGE MANAGER 21. NEW BUSINESS 22. ADJOL7Rn7MENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Engelbrecht, MacArthur, Knickerbocker, Niehaus, Smith (2)