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HomeMy WebLinkAboutAGENDA - 07/08/1997 - VILLAGE BOARD AGENDA Next ORD: 2573 (2573) Next RES. 31-97 (33-97) Recess: 9 P.M. AGENDA Regular Village Board Meeting July 8, 1997 Elk Grove Village 1 . Call to Order 2. Invocation (Rev. Thaddeus Czarnecki, Deacon, Queen of the Rosary Parish) 3. Approval of Minutes of June 24, 1997 4. President & Board of Trustees' Report S. Accounts Payable Warrant: July 8, 1997 6. CONSENT AGENDA A) Consideration of the following: • a request (attached) from the Elk Grove Center for the Performing Arts to host the production of Shakespearean theatre in the parking lot of the Lutheran Church of the Holy Spirit, 150 Lions Drive; and to waive all business license and related fees associated with the Elk Grove Center for the Performing Arts production in the amount of $450. 00 (The Elk Grove Center for the Performing Arts has held similar productions over the past three years. They are requesting to host their production in the parking lot of the Lutheran Church of the Holy Spirit. The dates of production are August 9, 10, 15, 16, 17, 23 and 24 . (Village staff anticipates no complication in parking, traffic flow, or negative impact on the surrounding areas. The production will be done in a family picnic atmosphere. Hamburgers, hot dogs, and snacks will be served. No alcohol will be present. Agenda for VB Meeting 7-8-97 2 (Business license fees consist of a $50 per day theatrical license and a $100 food license totaling $450. It has been the past practice of the Village Board to waive business license fees for not-for- profit agencies. (A report from the Director of Finance, recommending approval, is attached. ) B) Consideration of a request (attached) from Township High School District 214 to waive the 1997-1998 vehicle sticker fees for two vehicles located at Elk Grove High School . (The total amount to be waived is $40 ($20/car) . It has been the past practice of the Village Board to waive vehicle license fees for other governmental agencies. (A report from the Director of Finance, recommending approval, is attached. ) C) Consideration of a request (attached) from the Elk Grove Park District to waive vehicle license fees as follows: 3 Passenger vehicles @ $20 each $ 60 13 Class B vehicles @ $40 each 520 9 Class D, F Vehicles @ $65 each 585 4 Class H, J, K Vehicles @ $90 each 360 3 Class L, N, P, Q vehicle @ $105 each 315 $1, 840 (It has been the past practice of the Village to waive vehicle license fees for other governmental agencies. (A report from the Director of Finance, recommending approval, is attached. ) D) Consideration of a request from Mr. & Mrs. Michael Meier, 1513 Wm. Clifford Lane, for a variation from Section 8-12B-1-1D, Easements, of the Municipal Code to permit the construction of a garage to encroach 4 feet into a 10-foot public utility and drainage easement. • • Agenda for VB Meeting 7-8"-97 3 (The petitioner is proposing to build a garage which would encroach 4 feet into the existing 10-foot utility easement. The petitioner has been granted permission to encroach upon the easement by Ameritech, Commonwealth Edison, Northern Illinois Gas, and Continental Cablevision. The Department of Engineering & Community Development has determined that there are no Village-owned utilities in the easement. (The Village will retain the right to utilize the easement in the future with restoration of the easement limited to its existing state prior to the construction of the garage. (Approval of this item will be subject to Village Board approval of a side yard encroachment which is included on the agenda as item 16a under Zoning Board of Appeals. (A report from the Director of Engineering and Community Development, recommending approval, is attached. ) E) Consideration of a request (attached) from Greg Johnson, 599 Maple Lane, for a variation from Section 8-12B-1-1D, Easements, of the Municipal Code to permit the existing garage to remain 4 feet into a 10- foot public utility and drainage easement. (The petitioner is asking to allow his existing garage to encroach 4 feet into the existing 10-foot utility easement. The petitioner has been granted permission to encroach upon the easement by Ameritech, Commonwealth Edison, Northern Illinois Gas, and Continental Cablevision. The Department of Engineering & Community Development has determined that there are no Village-owned utilities in the easement. (The Village will retain the right to utilize the easement in the future with restoration of the easement limited to its existing state prior to the construction of the garage, (A report from the Director of Engineering and Community Development, recommending approval, is attached. ) Agenda for VB M•ting 7-8-97 4 F) Consideration of a request (attached) from James Zaucha, 1473 William Clifford Lane, for a variation from Section 8-12B-1-1D, Easements, of the Municipal Code to permit the construction of a shed to encroach 4 feet into a 10-foot public utility and drainage easement. (The petitioner is proposing to build a shed which would encroach 4 feet into the existing 10-foot utility easement. The petitioner has been granted permission to encroach upon the easement by Ameritech, Commonwealth Edison, Northern Illinois Gas, and continental Cablevision. The Department of Engineering & Community Development has determined that there are no Village-owned utilities in the easement. (The Village will retain the right to utilize the easement in the future with restoration of the easement limited to its existing state prior to the construction of the shed. (A report from the Director of Engineering and Community Development, recommending approval, is attached. ) G) Consideration to award a purchase contract to the lowest, responsive and responsible bidder, Softmart, Inc. , of Exton, Pennsylvania, for the purchase of seventy-four (74) new and upgraded Microsoft Office Suite licenses, fifty-five (55) Microsoft Windows 95 license upgrades, and associated documentation in an amount not to exceed $25, 302. 10. (The FY 1997-98 budget includes funds for completion of the integration of Village computer networks on a single software suite. Bids were solicited from (5) companies, of which three (3) responded. Softmart, Inc. , provided the lowest responsive and responsible bid. Data Processing has reviewed the qualifications of the bidders and finds Softmart, Inc. , to be acceptable. (The licenses will be used to standardize all departments on the Microsoft Office Suite for word processing, spreadsheet, and graphic software applications. (Sufficient funds are budgeted and available for this purchase. (Reports from the Director of Finance and Data Processing Supervisor, recommending approval, are attached. ) Agenda for VB Meeting 7-8-97 5 H) Consideration to award a service agreement to Ameritech, Schaumburg, IL for maintenance of the Village's Centigram Voice Mail System and business phone sets from the period of August 25, 1997 through April 30, 2002 at the rate of $669 per month for a total contract amount not to exceed $37, 464. (The Village's new phone and voice mail system was completed and installed in August 1996. Effective August 25, 1997 the 1-year warranty for maintenance of all equipment will expire. (Based on the level of service provided to the Village by Ameritech through the installation of the phone systems and maintenance for the past year, the Finance Department recommends that the Village enter into an extended service agreement with Ameritech. The equipment covered under the agreement includes Village Hall phone sets, the voice mail system, and ancillary telecommunications equipment. Ameritech also provides 24-hour customer service if necessary. (Adequate funds are available in the FY 1997-98 budget for the contract through April 30 of next year (8 mos. x $669) . If approved, sufficient funds will be budgeted in subsequent fiscal years. (A report from the Director of Finance, recommending approval, is attached. ) I) Consideration to authorize payment of Suburban O'Hare Commission dues for fiscal year 1997-98 at a cost of - $1.20 per capita, for a total amount of $40, 114 .80. (The Suburban O'Hare Commission (S.O. C. ) represents a total of 13 municipalities on issues of O'Hare Airport noise and air pollution. Dues are paid on a quarterly basis. The first installment of SOC dues ($10, 028. 70) is now due. (The amount of the dues represents a $. 05 decrease per capita over the previous fiscal year ($1, 671 . 45) due to a special assessment recently repealed by Suburban O'Hare Commission. Sufficient funds are budgeted and available for this expense. (A report from the Director of Finance, recommending approval, is attached. ) Agenda for VB Meeting 7-8-97 (, J) Consideration to authorize the payment of $91, 345 to the Greater Woodfield Convention and visitors ' Bureau (GWCVB) for FY 1997-98. (The GWCVB serves to promote and attract business for hospitality and tourism agencies in the northwest suburban area, including Elk Grove. The bureau markets the Greater Woodfield area through advertising, networking, and participating in local and national trade shows. (The Village's share of funding is based upon 10% of the revenues generated from a 4% tax on hotel/motel occupancies. (A report from the Director of Finance was previously distributed. ) K) Consideration of a request from Independent Booking Agents (IBA) , Houston, Texas to hold a carnival in the Super Kmart parking lot at 600 Meacham Road from July 23 through July 27, 1997. (A similar carnival was held with Village Board approval in April of this year. Due to inclement weather, IBA and Super Kmart only raised minimal funds to be distributed to the Kmart Good News Foundation. The purpose of this carnival is to raise additional funds for distribution throughout the northwestern suburban area, including Elk Grove. (Staff has reviewed the request and does not anticipate any negative impacts on parking and the surrounding area. The same time restrictions used previously to regulate music and closure of the carnival will be applied to this request. No fee waivers are being requested. (A report from the Assistant to the Village Manager, recommending approval, is attached. ) L) Consideration of adopting RESOLUTION NO. 31-97 (attached) rescinding Resolutions No. 2-93 and 8-92 and establishing annexation fees; fees for review of certain documents, and fees for public hearings held before the Village President and Board of Trustees, Plan Commission and Zoning Board of Appeals of the Village of Elk Grove Village. Agenda for VB Meeting 7-8-97 7 (This Resolution increases the fees charged for public hearings before the Zoning Board of Appeals (residential) from $50. 00 to $75. 00. In addition, the filing fee for public hearings is being increased from $50. 00 to $150. 00. The newly established costs are necessary in order to allow the Village to recoup out-of-pocket expenses incurred for publishing and mailing of public hearing notices. The last time that these fees were increased was in 1992. (A report from the Village Clerk, recommending approval, is attached. ) M) Consideration to adopt Resolution No. 32-97 (attached) authorizing the Village President to execute the first amendment to the Grove Mall Redevelopment Agreement. (The amendment addresses the clean-up of the dry cleaning contamination, any contamination which may be discovered in the future, the ability to close on the property prior to Village approval of certain architectural issues and construction schedules, and the use of construction management in lieu of a general contractor. ) 7. REGULAR AGENDA A) Consideration to adopt a professional service contract (attached) with Integrated Technology Group (.TTG) , Itasca, IL in an amount not to exceed $148, 000. (The Village has previously paid the months of May and June. The contract is in similar form as past ITG contracts with the inclusion of a revised consulting format as it pertains to full-time employment options. ) 130ARDS AND COMMISSION B. CAPI'T'AL IMPROVEMENTS COMMITTEE - Trustee Feichter a. Landmeier Public Works Noise Reduction Plan b. Guardrail at Meacham/Merge C. Guardrail at Arlington Heights/Cosman d. Fire Station Construction and Design e. Drainage Improvement Project Agenda for VB Meeting 7-8-97 8 9. JUDICIARY PLANNING AND ZONING COM41TTE - Trustee Lissner a. Animal Control Ordinance Revisions (w/Board of Health) b. Campaign Signage Restrictions C. On-street Parking at Elk Grove High School 10. PERSONNEL COMMITTEE - Trustee Petri a. Communication b. Travel Reimbursement Policy Revisions C. Wellness Program 11 . RECYCLING & WASTE COMMITTEE - Trustee Czarnik 12. INFORMATION COMMITTEE - Trustee Dill a. Televising of Committee of the Whole Meetings b. Distribution of Agenda Information C. Revisions to Village Newsletter 13 . INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Tonne Road Crossovers 14. YOUTH COMMITTEE - Trustee Prochno a. Mission Statement 15. PLAN COMMTSSION - Village Manager Parrin a. Manor Healthcare Annexation, Rezoning & Special Use (PH 6/4/97) 16. ZONING BOARD OF APPEALS - Village Manager Parrin a. 1513 Wm. Clifford -Sideyard Encroachment (PH 6-18-97) b. 1211 Springdale Lane -- Sideyard Encroachment (PH 7-9-97) 17. REPORTS OF OTHER BOARDS COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Community Service Board - Trustee Czarnik 18. ORDINANCES RESOLUTIONS AND COMMUNICATIONS - Village Clerk 19. UNFINISHED BUSINESS - a. Pending Action By Village Board 1 . Consideration to adopt an ordinance adopting tax increment allocation financing for the Grove Mall Shopping Center Redevelopment Project Area (1st reading on 2/11/97) Agenda for VB Meeting 7-8-97 9 2. Consideration to adopt an ordinance designating the Grove Mall Shopping Center Redevelopment Project Areas as a Redevelopment Project Area pursuant to the Tax Increment Allocation Redevelopment Act (1st reading on 2/11/97) b. pending Action by Village Attorney None 20. REPORT FROM VILLAGE MANAGER 21 . NEW BUSINESS 22. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Engelbrecht, MacArthur, Knickerbocker, Niehaus, Smith (2)