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HomeMy WebLinkAboutAGENDA - 06/24/1997 - VILLAGE BOARD AGENDA �r Next ORD: 2568 (2572) Next RES. 29-97 (31-97) Recess: 9 p.m. AGENDA Regular Village Board Meeting June 24, 1997 Elk Grove Village 1. Call to Order 2. Invocation (Rev. Norman P. Anderson, Pastor, Elk Grove Baptist Church) 3 . Approval of Minutes of June 10, 1997 4. President and Board of Trustees' Report 5. Accounts Payable Warrant: June 24, 1997 6. CONSENT AGENDA A) Consideration of a request (attached) from the Elk Grove Homeowners Association to waive sign permit fees for two identification signs at the entrances to their subdivision in an amount of $39. 60. (The Elk Grove Estates Homeowners Association is in the process of improving their corner landscape settings and is seeking to install new identification signs at their two entrance locations. (It has been the past practice of the Village Board to waive permit fees for not-for-profit organizations. ) B) Consideration to award a service contract to Elevator Inspection Service Company, Inc. , Palatine, IL for the provision of elevator inspection services in a total contract amount not to exceed $7, 500. (Thompson Elevator Inspection Service, Inc. and Elevator Inspection Service Company are the only authorized inspectors in the Elk Grove area. The Department of Engineering and Community Development has reviewed their credentials and recommends Elevator Inspection Service Company, Inc. Their rate of $25 per inspection remains unchanged since last year. All inspection costs are reimbursed to the Village by building owners. • i ' Agenda for VB. Meeting 6-24-97 2 (Adequate funds are budgeted and available for this expense. The contract amount is sufficient to cover the inspection costs anticipated this year. (A report from the Director of Engineering and Community Development, recommending approval, is attached. ) C) Consideration to award a service contract to the lowest responsive and responsible bidder, Oquendo Construction Co. , Inc. , Chicago, Illinois, to remove, furnish, and install new ceiling tile at the Greenleaf and Meacham Fire Stations in an amount not to exceed $34, 035. (Funds are included in the FY 1997/98 budget for the purchase and installation of new ceiling tiles at the Meacham and Greenleaf Fire Stations. Bid specifications were provided to eight (8) potential bidders, of which four (4) responded. Upon review of the bids submitted, Oquendo Construction was determined to have submitted the lowest responsive and responsible bid. (The references provided by Oquendo Construction were contacted by the Fire Department. According to the agencies contacted, Oquendo has proven to provide quality work on a timely basis. (Reports from the Purchasing Agent and Fire Chief, recommending approval, are attached. ) D) Consideration to award a professional services contract to Rust Environmental and Infrastructure, Sheboygan, Wisconsin, for the digitizing and updating of the Fire Department's pre-plan computer aided drafting and design (CARD) program in an amount not to exceed $36, 565. (During FY 1996/97, Rust E & I developed the Fire Department's initial computerized pre-plan CARD system. This included the development of software and the initial computerized update of the program. (Based on their unique knowledge of the software and their responsiveness in meeting the Village's needs, the Fire Department recommends that Rust E & I be awarded a professional services contract to provide the necessary updates to the CADD program. Sufficient funds are budgeted and available for this expense. (Reports from the Purchasing Agent and Fire Chief, recommending approval, are attached. Agenda for VB. Meeting 6-24-97 3 a E) Consideration of the following: • to approve the Balancing Change Order for Phase II of the Ridge Avenue Watermain Replacement Project for a net decrease of $21, 408. 72; and • to approve a Final Pay Estimate of $2, 794. 82. (The Village Board awarded Phase II of the Watermain Improvement Project to Alexandria Trucking Underground Construction in FY 1996-97. The project is complete and has been reviewed by the Engineering and Community Development Department. (The project was completed at a total cost of $279, 482.28, which is 7. 1% below the contractor's bid price of $300, 891 . (A report from the Director of Engineering and Community Development, recommending approval, is attached. ) F) Consideration of the following: • to approve the Balancing Change Order for the Landmeier Road Sidewalk Improvement Project for a net decrease of $2, 031 .20; and • to approve a Final Pay Estimate of $4, 578. 73 for this project. (The Village Board awarded the Landmeier Road Sidewalk Improvement Project to M & C Scavelli, Inc. , in FY 1996-97. The project is complete and has been reviewed by the Engineering and Community Development Department. (The project was completed at a total cost of $52, 372. 80, which is 3. 72. below the bid price of $54, 404 . (A report from the Director of Engineering and Community Development recommending approval, is attached. ) Agenda for VB. N•ting 6-24-97 4 G) Consideration to authorize the Fire Chief to attend _ the International Association of Fire Chief's Fire Rescue Conference in Dallas, Texas fromAugust22 to August 27, 1997 at a cost not to exceed $1, 205. (Authorization prior to July 1 will save the Village $56. 00 in registration fees. (Sufficient funds are budgeted and available for this expense. ) H) Consideration to authorize the Director of Engineering and Community Development to attend the International Public Works Congress and Exposition in Minneapolis, Minnesota from September 13 to September 17, 1997 at a cost not to exceed $1, 400. (Authorization prior to August 1 will save the Village $50 in registration fees. (Sufficient funds are budgeted and available for this expense. ) I) Consideration to authorize Trustee Chris Prochno to attend the National League of Cities annual leadership training conference in Colorado Springs, Colorado from August 13 through August 16, 1997 at a cost not to exceed $1, 558.31 . (Sufficient funds are budgeted and available for this expense. ) J) Consideration to increase the FY 1996-97 General Fund Budget in the amount of $17, 000. (An increase to the FY 1996-97 General Fund budget is necessary due to unanticipated expenditures incurred by the Village prior to April 30, 1997, for legal activity, supplies, professional services and salaries and wages. (A report on this item was previously distributed. ) K) Consideration to adopt RESOLUTION . NO. 29-97 authorizing the Village President to execute a memorandum of understanding with the Illinois Environmental Protection Agency (attached) . Agenda for VB. feting 6-24-97 • 5 (Village ordinances4.prohibit private water supply wells. In the review of the remediation plan for the dry cleaner at Grove Mall, the IEPA noted that the Village is not prohibited from drilling new potable water supply wells. By executing the memorandum of understanding, the Village acknowledges that it will place the same controls on itself. (Given our 100 dependence on surface water from Lake Michigan; our obligations under the State Lake Michigan water allocation permit to not co-mingle surface water and well water; and that this memorandum does not preclude the Village from maintaining its existing deep wells .. for emergency purposes, the Village can agree to execute the memorandum. (Adoption of the resolution is a requirement of the IEPA review process for the Grove Mall remediation plan. ) L) Consideration to adopt RESOLUTION NO. 30-97 (attached) authorizing the approval and execution of an extension to the High-Level Excess Liability Pool (H.E.L.P. ) contract and by-laws document. (H.E.L.P. High Level Excess Liability Pool is a joint self-insurance pool created to provide coverage to municipal members for. claims in excess of $1, 000, 000. Elk Grove, along with fifteen other communities, formed H.E.L.P. in 1987, which became the first intergovernmental liability pool. in Illinois. The Village of Elk Grove was the host community for a $5 million General Obligation Bond issued to provide the initial funding for the pool . The bonds have since been fully repaid by H.E.L.P. at no cost to the Village. (H.E.L.P. provides excess insurance protection for general liability, including errors, omissions, auto and employer liability. Each municipality is responsible for the first $1 million of self-insured retention. (This Resolution will extend the Village's membership in H.E.L.P. for a ten (10) year period beginning May 1, 1998- The current H.E.L.P. agreement will expire April 30th of next year. (A report from the Director of Finance, recommending approval, was previously distributed. ) Agenda for VB. Meeting 6-24-97 7 6 M) Consideration to adopt ORDINANCE NO. 2568 (attached) amending Title 6, Chapter 4, Section 6-4-6:B, Vehicles in Excess of the Village Code of the Village of Elk Grove. (This ordinance' amends the village Code to prohibit vehicles in excess of twelve (12) tons from traveling on Oakton Street between Arlington Heights Road and Stanley Street. (This issue was previously discussed at the June - 10, 1996 Village Board meeting. The Public Works Department has already prepared the necessary signage for posting on June 25. Passage of the ordinance will enable the Police •Department to post and enforce the 12-ton weight limit on Oakton Street. ) N) Consideration to adopt ORDINANCE NO. 2569 (attached) amending Paragraph A. of Section 8-2 Board of Appeals of Chapter 8 Administration and Enforcement of the Zoning Ordinance of the Village by increasing the number of members of the Board of Appeals to nine (9) . (This ordinance amends the Zoning Ordinance to provide for nine (9) members on the Zoning Board of Appeals. This will . bring it into it into compliance with the Village Code which was amended by Ordinance ,at the May- 8th Village Board meeting. ) O) Consideration .to adopt ORDINANCE NO. 2570 (attached) granting a special use permit to the Village to permit the installation and operation of an outdoor warning siren at the Charles J. Zettek Municipal Complex located at 901 Wellington Avenue. (This issue also appears as item 19b.1 under unfinished business of the Village Attorney. ) P) Consideration to adopt ORDINANCE NO. 2571 (attached) amending Title 5, Chapter 5, Section 5-5-1, Fire and Ambulance Service outside the Village, by,.providing for an increase in the rates for contracted services and non-contract per call . Agenda for VB. t ting 6-24-97 • 7 (The Village•fhas,.,.contracts with and charges fees for fire and ambulance services for unincorporated residents located within our fire service boundaries. Our current rate for contracted services is; $100 per year for all properties. For non-contracted services the Village charges $130 per call for ambulances and $260 per call for each fire fighting apparatus exclusive of automobiles. These rates have been in effect since November 1, 1994 . (To determine if a rate increase is appropriate the Finance Department researched the current cost to residents and businesses based upon taxes paid to the Village and tax revenue allocated to the Fire Department. Based upon this research, it is recommended :that the current rate of $100 be increased to $115 for individual homeowners and association members and $130 for commercial and industrial properties. (For non-contract service it is recommended to increase per call ambulance charges to $150 and per call apparatus charges to $300. (A separate agreement is held with the Forest View Fire Protection District to provide fire and ambulance services to 131 non-residents in the Braniger Estates Subdivision. The agreement is automatically renewed every year on November 1 . If any charge is made to the agreement the V.-Mage must give the District a 120-day notice prior to November 1 . Upon adoption of this ordinance the Village will proceed to notify the Fire Protection District of the .terms of the agreement to reflect the fee increase. (A report from the Finance Director, recommending approval is attached. ) 7. REGULAR AGENDA ' None BOARDS AND COMMISSIONS B. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Feichter a, Landmeier Public Works Noise Reduction Plan b. Landmeier/Tonne Traffic Improvements C. Guardrail at Meacham/Nerge d. Guardrail at Arlington Heights/Cosman e. Fire Station Construction and Design f. Drainage Improvement Project Agenda for VB. Meeting 6-24-97 • 8 9. JUDICIARY PLANNING AND ZONING COMMIT TEE - Trustee Lissner a. Animal Control Ordinance Revisions (w/Board of Health) b. Campaign Signage Restrictions 10. PERSONNEL COMMITTEE - Trustee Petri a. Communication b. Travel Reimbursement Policy Revisions c. Wellness Program 11 . RECYCLING & WASTE COMMITTEE - Trustee Czarnik 12. INFORMATION COMMITTEE - Trustee Dill a. Televising of Committee of the Whole Meetings b. Distribution of Agenda Information C. Revisions to Village Newsletter 13. INDUSTRIAL/COMMERCIAL. REVITALIZATION COWISSION - Trustees Lissner/Petri a. Tonne Road Crossovers 14 . YOUTH COMMITTEE - Trustee Prochno a. Mission Statement 15. PLAN COMMISSION - Village Manager Parrin - a. Manor Healthcare Annexation, Rezoning & Special Use (PH 6/4/97) 16. ZONING BOARD OF APPEALS - Village Manager Parrin a. '35 E. Shelley - Easement Encroachment (PH 6-11-97) b. 1513 Wm. Clifford -Sideyard Encroachment (PH6-18-97) C. 1211 Springdale Lane -- Sideyard Encroachment (PH 7-9-97) 17. REPORTS OF OTHER BOARDS COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Community Service Board - Trustee Czarnik 18. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - village Clerk 19. UNFINISHED BUSINES - a. Pending Action By Village Board 1. Consideration to adopt an ordinance adopting tax increment allocation financing for the Grove Mall Shopping Center Redevelopment Project Area (1st reading on 2/11/97) -a,r , nor•.x:q._,�+y:.ry�;�,.hvs+k;X,. . .e Agenda for VB. Meeting 6-24-97 �. 9 2. Consideration•,,to.,;adopt,_an•.ordinance designating the Grove Mall Shopping Center Redevelopment Project Areas as a Redevelopment Project Area pursuant to the Tax Increment Allocation Redevelopment Act (1st reading on 2/11/97) b. Pending Action by Village Attorney 1 . At the 6/10/97 Village Board meeting, the Village Board directed the Village Attorney to prepare a special use permit ordinance to allow the relocation of an outdoor warning siren adjacent to the southwest corner of the Municipal Building. 20. REPORT FROM VILLAGE MANAGER 21. NEW BUSINESS 22. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting., c: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Engelbrecht, MacArthur, Knickerbocker, Niehaus, Smith (2)