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HomeMy WebLinkAboutAGENDA - 06/10/1997 - VILLAGE BOARD AGENDA 1. Next ORD: 2565 (2567) Next RES. 26-97 (29-97) Recess: 9 P.M. AGENDA Regular Village Board Meeting June 10, 1997 Elk Grove Village 1. Call to Order 2. Invocation (Rev. William Pierson, Pastor, Ist Baptist Church) 3. Approval of Minutes of May 27, 1997 4 . President's Report 5. Accounts Payable Warrants: June 10, 1997 6. CONSENT AGENDA A) Consideration of a request (attached) from Alexian Brothers Medical Center to waive the $100 business license fee for their Auxiliary Thrift Shop. (It has been past practice of the Village Board to waive the business license fees for not-for-profit agencies. (A report from the Director of Finance is attached. ) B) Consideration of a request (attached) from the Elk Grove Park District to waive the following business license fees for the 1997-95 fiscal year: Pavilion: Vending Machines (5) $ 125 Restaurant, 0-2, 500 square ft. 200 General Retail 100 $ 425 Leisure Fitness Center: $ 100 General Retail Al Hattendorf Center: Vending Machines (1) $ 25 Restaurant -0-2, 500 square feet 200 General Retail 100 $325 Agenda for VB Meeting 6-10-97 2 Pirates Cove: Food Dealer $ 100 Farmhouse Museum: $ 100 General Retail Rainbow Falls: — $ 100 Golf Course Park District: Fuel Dispensers (3) $ 75 Fox Run Golf Links: Golf Course/Range - $ 100 Food Dealers $ 100 Vending Machines (2) $ 5o General Retail 100 $ 350 Liquor Licenses: Fox Run Golf Links (Class A) $2, 500 Garden Terrace Room (Class A) $2, 500 $5, 000 (It has been the past practice of the Village Board to waive business license fees for other governmental agencies. ) (A report from the Director of Finance, recommending approval, is attached. ) C) Consideration of the following: • to waive the formal bidding process; and • to award a service contract to White Way Sign Co. , Chicago, IL for the removal and relocation of the Village's existing Community Events sign from the former Grove Mall property to Well Site #3 (northeast intersection of Biesterfield Road and Wellington Avenue) in an amount not to exceed $13, 162.58. (At the 5/27/97 Village Board meeting, the Village Board approved necessary sign variations for the relocation of the Community Events sign to well Site #3 . Agenda for VB Meeting 6-10-97 3 (White Way Signs was the original vendor for the sign at the time of purchase. Due to their knowledge and familiarity with the product, it is recommended that the Village Board waive the formal bidding process and award the contract in the amount of $13, 162.58, as quoted by White Way Signs. ) D) Consideration to authorize Firefighters George C. Eilers and William A. Tranchita to attend Firefighter II Certification Class in Elgin, IL from June 16 through August 4, 1997, at a total cost not to exceed $2, 360. (Firefighters Eilers and Tranchita will be attending the 7-week course in Elgin to become certified as Firefighters Class II. Authorization is recommended by the Fire Chief. (Sufficient funds are budgeted and available for this expense. ) E) Consideration to authorize the village Purchasing . Agent to attend the 1997 National Institute of Governmental Purchasing (NIGP) Forum to be held in Ft. Lauderdale, FL from August 15 to 20 at a cost not to exceed $1, 483.34 . (This year's forum will feature over 50 seminars related to governmental purchasing practices and efficiency. (Sufficient funds are budgeted and available for this expense. ) F) Consideration to authorize the Director of Public Works to attend the 1997 annual American Public Works Association national conference in Minneapolis, MN from September 13 through September 17, 1997 at a cost not to exceed $1, 385. (The Village will realize a savings of $50 by registering prior to August 1 . ) (Sufficient funds are budgeted and available for this expense. ) Agenda for VB M�ting 6-10-97 • 4 G) Consideration of the following. • to increase the Capital Project-sI Fund by $447, 996; and • to award a professional service contract to Blank, Wesselink, Cook & Associates, Decatur, IL for the design and construction management of a fire station and salt storage facility at 1060 Oakton Street in an amount not to exceed $2, 282, 915. (At the December 10, 1996 Village Board meeting, the Village Board approved a contract with Blank, Wesselink, Cook & Associates (BWC) for the design and preliminary engineering of the Oakton Street Fire Station, Salt Dome, and future training facility. Various designs were prepared and reviewed by the Capital Improvements Committee for recommendation to the Village Board. The site plan was discussed and approved by the Village Board at the May 27, 1997 Committee of the Whole meeting. (The increase to the Capital Projects Fund is necessary due to increases in the allocated costs for the Fire Station and the Salt Dome in the amounts of $365, 000 and $82, 996 respectively. The increase to the Fire Station is due to a change of scope, including an additional vehicle bay, fully excavated and finished basement and a gabled roof design. As this will be the last Fire Station constructed by the Village it is necessary for the building to be able to meet all future needs. The increase in the cost of the Salt Dome is related to storm water detention costs and architectural/engineering considerations. Sufficient funds are available for transfer to the Capital Projects Funds for this purpose. (Upon approval of the contract, the Fire Department will begin planning for the construction phase which will begin this summer. (The Fire Department will also be researching the feasibility and cost of soundproofing the building and including other features which may provide the Village with cost savings over extended periods of time. (A report from the Fire Chief is attached. ) Agenda for VB Ating 6-10-97 • 5 H) Consideration to approve a contract with the Illinois Criminal Justice Information Authority, Chicago, IL, in the amount of $20, 550 to provide computer hardware access and software programming and maintenance for the Police Information Management System (PIMS) . (The PIMS System is operated and maintained by the Illinois Criminal Justice Information Authority. Elk Grove has participated in PIMS since 1984 . (Approximately fifty (50) other law enforcement agencies participate in PIMS. The Illinois Criminal Justice Authority provides four main-frame computers for PIMS services, which are directly connected to State and National Crime Information Computers. Within the next year PIMS will undergo a name change to Illinois Criminal Information System (LCIS) . (The contract is for a one-year period (July 1, 1997 to June 30, 1998) , based upon the State's fiscal year. There is a $2, 070 cost increase from last year due to higher operating costs and changes in the fee schedule. PIMS user fees were last increased in 1991 . (Sufficient funds are budgeted and available for this expenditure. ) (Reports from the Purchasing Agent and Chief of Police, recommending approval, are attached. ) I) Consideration to award a contract to the lowest responsive and responsible bidder, Mola Construction, Addison, IL, for the 1997 Watermain Improvement Project in an amount not to exceed $333, 730. (Funds in the amount of $397, 000 are included in the FY 1997-98 budget for the watermain improvement project. Bid specifications were provided to fifteen (15) potential contractors, of which thirteen (13) responded. Upon review of the bids, Mola Construction was determined to be the lowest responsive and responsible bidder. (Mola Construction previously installed 3, 700 feet of sanitary forcemain for the Public Works Department in 1995. In addition, Mola Construction has also worked in Lincolnwood, Northfield, and Lisle within the last two years and has received positive recommendations. Mola has consistently completed their work on time and has the experience and equipment to complete the Village's Watermain Project. (A report from the Director of Engineering and Community Development, recommending approval, is attached. ) Agenda for VB *ting 6-10-97 • 6 J) Consideration to adopt RESOLUTION NO. 26-97 (attached) confirming the general prevailing rate of wages for workers on public works projects in Elk Grove to be the same as the general prevailing rate of wages for construction work in Cook and DuPage counties as determined by the State of Illinois Department of Labor. (The State requires the Village to adopt this resolution each year in determining the prevailing rate of wages for laborers, mechanics, and other workers on public projects in Elk Grove. ) X) Consideration to adopt RESOLUTION NO. 27-97 (attached) amending Section 8.3 Sub-Section D, Eligibility List, for the Management Vacation Benefit, of the Personnel Rules and Regulations of the Village of Elk Grove. (This resolution properly updates the eligibility list for management vacation benefits to reflect the recent title changes given to the Assistant Director of Engineering and the Assistant Director of Community Development. ) L) Consideration to adopt RESOLUTION NO. 28-97 (attached) determining the appropriateness for Class 6 (B) status pursuant to the Cook County Real Property Classification Ordinance as amended January 1, 1995 for certain property located at Touhy and Estes to be purchased by Sko-Die, Inc.. , for purposes of new construction. (Sko-Die, Inc. , plans to purchase a 5.3 acre parcel for construction of a new building at the corner of Touhy and Estes. (The tax incentive allows a property tax assessed valuation reduction from 36% to 160 of the fair market value for an eight-year period. The class 6 (B) status applies to the new construction of this facility. (An additional $3. 7 million will be added to the tax base and 50 new jobs will be created as a result of this renovation. (A report from the Economic Development Officer, recommending approval, and a letter from the petitioner's representative requesting 6 (B) status are attached. ) Agenda for VB Ating 6-1D-97 to 7 M) Consideration to adopt ORDINANCE NO. 2565 (attached) amending the Village code of the Village of Elk Grove Village, Section 6-4-5-3A - Prohibited and Restricted Parking Areas and Section 6-4-5-5, Restricted Parking Hours. (This ordinance amends the Village Code by prohibiting parking on the north side of Gloucester between Beisner and Leicester Road from 6:00 a.m. to 6: 00 p.m. , Monday through Friday. (This item also appears under unfinished business of the Village Attorney. ) N) Consideration to adopt ORDINANCE NO. 2566 (attached) amending the position classification and Salary Plan of the Village of Elk Grove Village. (This ordinance amends the Village's Position Classification and Salary Plan by adding one full-time Senior Clerk and removing one part-time clerk in the Engineering & Community Development Department. In addition, the ordinance creates the position of Permits Technician. (This item was previously discussed by the Village Board at the 5/27/97 Committee of the Whole meeting. ) 7. REGULAR AGENDA None BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Feichter a. Landmeier Public Works Noise Reduction Plan b. Landmeier/Tonne Traffic Improvements C. Guardrail at Meacham/Nerge d. Guardrail at Arlington Heights/Cosman f. Fire Station Construction & Design g. Drainage Improvement Project 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner a. Possible Annexations b. Animal Control Ordinance Revisions (w/Board of Health) C. Gloucester On-Street Parking d. Review of Parkway Sign Ordinance Agenda for VB M-ting 6-10-97 8 10. PERSONNEL COMMITTEE - Trustee Petri a. Communication b. Travel Reimbursement Policy Revisions C. Wellness Program 11. RECYCLING & WASTE COMMITTEE - Trustee Czarnik 12. INFORMATION COMMITTEE - Trustee Dill a. Televising of Committee of the Whole Meetings b. Distribution of Agenda Information C. Revisions to Village Newsletter 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Tonne Road Crossovers 14. YOUTH COMMITTEE - Trustee Prochno a. Mission Statement 15. PLAN COMMISSION - Village Manager Parrin a. Manor Healthcare Annexation, Rezoning & Special Use (PH 6/4/97) b. Marycrest Homes Annexation & Rezoning (PH 6/18/97) 16. ZONING BOARD OF APPEALS - Village Manager Parrin a. 35 E. Shelley - Easement Encroachment (PH 6-11-97) b. 1513 Wm. Clifford -Sideyard Encroachment (PH 6- 18-97) 17. REPORTS OF OTHER BOARDS COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Community Service Board - Trustee Czarnik 18. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 19. UNFINISHED BUSINESS - a. Pending Action By Village Board 1 . Consideration to adopt an ordinance adopting tax increment allocation financing for the Grove Mall Shopping Center Redevelopment Project Area (1st reading on 2/11/97) 2. Consideration to adopt an ordinance designating the Grove Mall Shopping Center Redevelopment Project Areas as a Redevelopment Project Area pursuant to the Tax Increment Allocation Redevelopment Act (1st reading on 2/11/97) Agenda for VB M�ting 6-10-97 9 3 . At the 5/13/97 Village Board meeting, the Village Board tabled a motion to direct the village Attorney to prepare a special use permit to allow the relocation of an outdoor warning siren to Well Site #3 (200 Biesterfield Road. ) b. Pending Action by Village Attorney 1 . At the 5/27/97 Village Board meeting, the Village Board directed the village Attorney to prepare an ordinance granting a zoning variation to allow a swimming pool to encroach into a required yard area at 832 Cass Lane. 2. At the 5/27/97 Village Board meeting, the Village Board directed the Village Attorney to prepare an ordinance restricting parking on Gloucester by prohibiting parking on the south side of the street from 6 a.m. to 6 p.m. 20. REPORT FROM VILLAGE MANAGER 21 . NEW BUSINESS 22, ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Engelbrecht, MacArthur, Knickerbocker, Niehaus, Smith (2)