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HomeMy WebLinkAboutAGENDA - 05/27/1997 - VILLAGE BOARD AGENDA Next ORD: 2562 (2564) Next RES. 25-97 (26-97) Recess: 9 P.M. AGENDA Regular Village Board Meeting May 27, 1997 Elk Grove Village 1 , Call to Order 2. Invocation (Rev. Angela Schenck, Pastor, Elk Grove United Presbyterian Church) 3. Approval of Minutes of May 13, 1997 4. President & Board of Trustees Report S. Accounts Payable Warrants: May 27, 1997 6. CONSENT AGENDA A) Consideration of a request (attached) from the Elk Grove Village Public Library to waive the $25 business license fee for its coin-operated vending machine. (It has been the past practice of the Village Board to waive the business license fees for other governmental agencies. A report from the Director of Finance is attached. ) B) Consideration of a request (attached) from the Evangelical Lutheran Church of the Holy Spirit to waive the $100 business license fee for their Holy Spirit Pre-School . (It has been the past practice of the Village Board to waive the business license fees for not-for- profit agencies. A report from the Director of Finance is attached. ) C) Consideration of a request (attached) from Prince of Peace United Methodist Church to waive the $100 business license fee for their Mother's Day Out Preschool , (It has been the past practice of the Village Board to waive the business license fees for not-for- profit agencies. A report from the Director of Finance is attached. ) Agenda for VB Meeting 5-27-97 2 D) Consideration of a request (attached) from the Northeastern Illinois Planning Commission for the 1997-98 dues in the amount of $4, 922. (The Northeastern Illinois Planning Commission (N-TPC) works to address regional issues such as solid waste management, boundary agreements, floodplain and wetland protection, fair housing standards, traffic congestion, and stormwater drainage. (Sufficient funds are budgeted and available for this expenditure. ) E) Consideration to award a purchase contract to the lowest responsive and responsible proposer, Ace Computers, Prospect Heights, IL for the purchase and delivery of thirteen (13) personal computer workstations in an amount not to exceed $19, 397. (Requests for Proposals were provided to ten (10) potential vendors of which three (3) responded. Upon review of the proposals by Data Processing, it was determined that Ace Computers had supplied the lowest responsive and responsible proposal . (Data Processing performed a complete review of the two lowest proposals including sample machines submitted by the vendors. Ace Computers was determined to have the lowest overall cost due to offering the newest technology, more support service, and a longer warranty. Ace Computers is also the same vendor that was selected for the Village's computer purchases in FY 1996-97. Over the past year their equipment and service was deemed to be reliable and efficient. (Sufficient funds are budgeted and available for this purchase. ) (A report from the Director of Finance, recommending approval, is attached. ) F) Consideration to award a professional services contract to Freidman, Eisenstein, Raemer and Schwartz to perform the FY 1996-97 Annual Audit in an amount not to exceed $21, 615. (Friedman, Eisenstein, Raemer & Schwartz (FERS) has performed the Village's audits since 1994. Their technical knowledge and assistance in preparing the Village's comprehensive annual financial report (CAFR) assisted the Village in receiving its 13th consecutive Agenda for VB Meting 5-27-97 • 3 Certificate of Achievement for Excellence in Financial Reporting. Due to the quality of their work and their familiarity with the Village, FERS is recommended for the Village's annual audit for FY 1996-97. (FY 1997-98 represents the fourth year of a 5- year RFP agreement with FERS in which the audit fee was to increase $1, 000 each year. (A report from the Director of Finance, recommending approval, is attached. G) Consideration to extend an existing professional services contract with Integrated Technology Group (ITC) , Itasca, IL for the period of June 1, 1997 through June 30, 1997 at an amount not to exceed $12, 333 . (At the April 22, 1997 Village Board meeting, ITG's annual contract was extended for a one month period through May of 1997 to allow the Village Attorney to review the existing contract to determine whether the Village can negotiate favorable amendments pertaining to personnel . The Village Attorney is still reviewing the contract. (Extending the contract for an additional one month period will allow the Village to maintain its necessary computer services while the Village Attorney completes his review.) H) Consideration to authorize the Assistant Village Manager to attend the International City Management Association (ICMA) annual conference in Vancouver, British Columbia from September 14 through September 18, 1997 at a cost not to exceed $1, 600. (Sufficient funds are budgeted and available for this expense. ) I) Consideration to award a maintenance and time-and- materials contract to the lowest responsive and responsible bidder, Lyons/Pinner Electric Companies, Lyons, IL for the maintenance of Village owned traffic signals and overhead lights in an amount not to exceed $28, 313 for the period of June 1, 1997 through April 30, 1998. (Bid specifications were provided to six (6) potential vendors of which three (3) responded. Upon review of the bids submitted, it was determined that Lyons/Pinner had submitted the lowest responsive and s • Agenda for VB Meeting 5-27-97 4 responsible bid. Lyons/Pinner has previously performed work in the Village to the satisfaction of the Public Works Department. (The contract will provide traffic signal maintenance to eight (8) Village owned traffic signals and ninety-two (92) overhead lights. In addition, the contract includes fixed labor and material costs for a time-and-materials contract. The time-and-materials contract will be utilized for repairs and service to the Village's traffic signal pre-emption system which was also installed by Lyons/Pinner. (Reports from the Directors of Finance and Public Works, recommending approval, are attached. ) J) Consideration to adopt ORDINANCE NO. (attached) amending Title 3, Chapter 3, Section 3-3-7; Number of licenses of the Village Code of the Village of Elk Grove Village by decreasing the number of Class "B" liquor licenses. (Liquors, Etc. , 650 Meacham Road, is no longer operating, making it necessary to decrease the permitted number of liquor licenses in the Village. (This ordinance will decrease the number of Class B liquor licenses from ten (10) to nine (9) . REGULAR AGENDA A) Consideration to approve variations from the sign ordinance to permit the installation of a Village- owned freestanding, illuminated sign at the northeast corner of Biesterfield and Meacham Road (Well Site #3) which exceeds the amount permitted by ordinance as follows: ITEM PROPOSED REOVIRED/PERMITTED BY ORDINANCE VARZA TION RFO VESTED Non-commercial 1 Yes None Advertising Sign Flashing II1umi na ti on Yes No Sign Area 90 Sq. Ft. per Face 6 Sq. Ft. per Face 84 Sg.Ft. per Face 1400t increase 180 Sq. Ft. Total 36 Sq.Ft. Total 144 Sq.Ft. per Face 4004 increase Sign ,9eight 17 Ft. -'e Ft. None Sign Setback 5 Ft. 10 Ft. 5 Ft. Sot reduction (The proposed sign is a freestanding sign which would be relocated from its current location on the old Grove Mall property to Village property at Well Site #3 . The size, shape, height, and setback of the Agenda for VB Meeting 5-27-97 5 sign are identical to the existing sign in its present location. In addition, the Chief of Police has investigated the proposed location and determined that it will not conflict with the traffic signal at Biesterfield and Wellington. ) (This item was previously discussed by the Village Board at the April 22, 1997 Committee of the Whole meeting. ) (A report from the Director of Engineering and Community Development, recommending approval, is attached. ) B) Consideration of the following: • to adopt ORDINANCE NO. 2652 annexing, rezoning and granting variations and a special use permit for certain property located at 751 Meacham Road to the Village of Elk Grove Village (American Housing Partners) ; and • to adopt RESOLUTION NO. 25-97 authorizing the Village President and Village Clerk to execute an annexation agreement between the Village of Elk Grove Village and American Housing Partners. (State Statues require the Village President to vote on the annexation agreement. ) (These items approve the annexation and rezoning of 4. 88 acres of property located at 751 Meacham Road. The property will be zoned A-2 multi-family and developed for use by a four-story, 140 unit senior housing facility. (These items and the terms of the agreement were previously discussed by the Village Board at the 5/13/97 Committee of the Whole meeting. (Copies of the annexation ordinance and the resolution approving the revised annexation agreement will be distributed by the Village Attorney prior to the Village Board meeting. A copy of the revised annexation agreement will be distributed in the May 23 care packages. ) Agenda for VB Meeting 5-27-97 6 BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Feichter a. Landmeier Public Works Noise Reduction Plan b. Landmeier/Tonne Traffic Improvements C. Guardrail at Meacham/Nerge d. Guardrail at Arlington Heights/Cosman f. Fire Station Construction & Design g. Drainage Improvement Project 9. JUDICIARY PLANNING AND ZONING COMMITTEI; - Trustee Lissner a. Possible Annexations b. Animal Control Ordinance Revisions (w/Board of Health) C. Gloucester On-Street Parking d. Review of Parkway Sign Ordinance 10. PERSONNEL COMMITTEE - Trustee Petri a. Communication b. Travel Reimbursement Policy Revisions 11 . RECYCLING & WASTE COMMITTEE - Trustee Czarnik 12. INFORMATION COMMITTE$ - Trustee Dill a. Televising of Committee of the Whole Meetings b. Distribution of Agenda Information C. Revisions to Village Newsletter 13 . INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Tonne Road Crossovers 14 . YOUTH COMMITTEE - Trustee Prochno a. Mission Statement 15. PLAN COMMISSION - Village Manager Parrin a. American Housing Partners Annexation & Special Use (Public Hearing 4/16/97) b. Manor Healthcare Annexation, Rezoning & Special Use (PH 6/4/97) C. Marycrest Homes Annexation & Rezoning (PH 6/18/97) 16. ZONING BOARD OF APPEALS - Village Manager Parrin a. 35 E. Shelley - Easement Encroachment (PH TBA) 17. REPORTS OF OTHER BOARDS, COMMISSIONS & CO-MMITZEE a. Cable Television Committee - Trustees Petri/Lissner b. Community Service Board - Trustee Czarnik 18. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk Agenda for VB Meeting 5-27-97 7 19. UNFINISHED BUSINESS - a. Pending Action 133 Village Board 1 . Consideration to adopt an ordinance adopting tax increment allocation financing for the Grove Mall Shopping Center Redevelopment Project Area (1st reading on 2/11/97) 2. Consideration to adopt an ordinance designating the Grove Mall Shopping Center Redevelopment Project Areas as a Redevelopment Project Area pursuant to the Tax Increment Allocation Redevelopment .Act (1st reading on 2/11/97) 3 . At the 5/13/97 Village Board meeting, the Village Board tabled a motion to direct the Village Attorney to prepare a special use permit to allow the relocation of an outdoor warning siren to Well Site #3 (200 Biesterfield Road. ) b. Pending Action by Village Attorney None 20, REPORT FROM VILLAGE MANAGER 21 . NEW BUSINESS 22. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Engelbrecht, MacArthur, Knickerbocker, Niehaus, Smith (2)