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HomeMy WebLinkAboutAGENDA - 05/13/1997 - VILLAGE BOARD AGENDA Next ORD: 2559 (2561) Next RES. 23-97 (25-97) Recess: 9 p.m. AGENDA Regular Village Board Meeting May 13, 1997 Elk Grove Village 1 . Call to Order 2. Invocation (Rev. Stephen Martz, St. Nicholas Episcopal Church) 3. Approval of Minutes of April 22, 1997 4 . President & Board of Trustees Report 5. Accounts Payable Warrants: April 30, 1997 and May 13, 1997 6. CONSENT AGENDA A) Consideration of a request (attached) from Township High School District 214 to waive the 1997-1998 vehicle sticker fees for five passenger vehicles located at Elk Grove High School . (The total amount to be waived is $100 ($20/car) . It has been the past practice of the Village Board to waive vehicle license fees for other governmental agencies. (A report from the Director of Finance, recommending approval, is attached. ) B) Consideration of a request (attached) from Scholastic Book Fairs for a temporary retail business license for a warehouse sale to be .held from May 28 through May 31, 1997, at their facility at 2551 Allan Drive. (Parking for the event will be provided in the existing parking lot. The event will be held entirely indoors. No parking or traffic difficulties are anticipated due to the temporary sale. (A report from the Director of Engineering and Community Development, recommending approval, is attached. ) Agenda for VB Meeting 5-13-97 2 C) Consideration of the following: • to approve a donation of $7, 500 to the Elk Grove Rotary Club for the 1997 Rotaryfest. • to approve a request from the Rotary Club of Elk Grove Village to waive fees and licenses incidental to the 1997 Rotaryfest in a total amount of $2, 740; and • to grant variations required to permit the usage of portable signage related to Rotaryfest; and (The Rotary Club has made similar requests in previous years. The fees requested to be waived are Class D Liquor License ($2, 000) , Carnival License ($500) , Food Service License ($100) , and Fire Hydrant Deposit and connection ($140) . (The Rotary Club may have the need to post identification signs at the intersections of Norge and Rohlwing and Elk Grove Boulevard and Arlington Heights Road. The signs would be 4 feet by 8 feet if used, and would require variations from the Village's sign ordinance. (The Rotary Club is also seeking assistance from the Village through the provision of street sweeping services of the Rotaryfest parking lots. This will be administered by the Department of Public Works. (As in past years, the Rotary Club is requesting a $7, 500 donation to assist in the cost of the fireworks display. Sufficient funds are budgeted and available for this request. (A report from the Assistant To The Village Manager, recommending' approval, is attached. ) D) Consideration to authorize the payment of $12,202 to the Northwest Municipal Conference for FY 1997-98 dues. (The Village has been a member of the Northwest Municipal Conference (NWMC) since 1961 . The Northwest Municipal Conference is comprised of 35 municipalities and 5 townships with a combined population of over 1 million. it provides services on a regional basis, including joint purchasing, legislative overviews, training and education, and many other services. Agenda for VB Meeting 5-13-97 3 (This dues calculation is based upon $0. 365 per capita rate. This amount is identical to the FY 1996- 97 dues. (Sufficient funds are budgeted for this purpose in the FY 1997-98 budget. ) E) Consideration to authorize Police officers Frank Gottardo and Edward J. Thomas to attend the "Basic Police Motorcycle Operation" training program at the Northwestern University Traffic Institute, Milwaukee, Wisconsin from June 16 through June 27, 1997 at a cost not to exceed $3, 008. (This training program provides motorcycle instruction and education on the special problems encountered in police motorcycling. Sufficient funds are budgeted and available for this expense. ) F) Consideration of the following: • to waive the formal bidding process; and • to award a blanket purchase contract to Kale Uniforms, Inc. , Chicago, Illinois for Fire Department uniforms for the period May 1, 1997 through April 30, 1998, in an amount not to exceed $16, 430. (Kale Uniforms has provided quality uniforms in the past and is the only known source available at this time for Police and Fire Department uniforms. Past attempts to locate additional sources for these uniforms have proven ineffective. (The contract includes the purchase and/or replacement of firefighter uniforms and accessories on an as needed basis. (Reports from the Purchasing Agent and Fire Chief, recommending approval, are attached. ) Agenda for VB Meeting 5-13-97 4 G) Consideration to award a purchase contract to the lowest responsive and responsible bidder, Koz Trucking & Sons, Medinah, Illinois for the following: • 3, 550 tons of CA-6 Grade 9 gravel delivered at a unit cost of $9. 14 per ton; and • 150 tons of #2 Torpedo sand at a delivered unit cost of $6. 34 per ton. for a total amount not to exceed $33, 398. (The gravel and sand will be used to restore various repair sites involving water lines, storm sewers and inlets, and road restoration. It is anticipated that this supply is sufficient for the 97- 98 fiscal year. (Reports from the Purchasing Agent and Director of Public Works, recommending approval, are attached. ) H) Consideration to award a contract to the lowest responsive and responsible bidder, Johnson Paving, Arlington Heights, IL to construct a boulevard roadway crossover at Tonne Road and Fargo Avenue, in an amount not to exceed $53, 233. 50. (Bid specifications were provided to nine (9) potential bidders of which six (6) responded. Upon review of the bids submitted, the Department of Engineering & Community Development determined that Johnson Paving submitted the lowest responsive and responsible bid. (Johnson Paving has completed work to the satisfaction of several neighboring municipalities, and has the experience and ability to successfully complete this project. (Sufficient funds are budgeted and available for this expense. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) 0 • Agenda for VB Meeting 5-13-97 5 I) Consideration to award a purchase contract to Gem Construction, Wood Dale, IL, the lowest responsive and responsible bidder, for the removal and replacement of sidewalks, driveway aprons, curb and gutter under the Private Participation Concrete Replacement Program at a per unit cost not to exceed the following: Unit Pricing Comparative Unit Description FY 97/98 Pricing FY 96/97 Sq. Ft. 5" PCC Sidewalk 2.00 2.18 Sq. Ft. 8" PCC Sidewalk 2.15 2.35 Sq. Yd. 5" PCC Driveway 19.20 20.50 Pavement Sq. Yd. e" PCC Driveway 19.50 22.48 Pavement Ln. Ft. Combination Concrete 7.30 7.55 Curb & Gutter (M) Ln. Ft. Combination Concrete 7.45 7.90 Curb & Gutter (B) Sq. Ft. Sidewalk Removal .55 .45 Sq. Yd. Driveway Pavement 4.65 2.50 Removal Ln. Ft. Combination Curb & 2.55 2.60 Gutter Removal at a total cost not to exceed $78,235. 00. (Bid notices were provided to twenty-five (25) potential bidders of which fourteen (14) responded. Gem Construction was determined to have submitted the lowest responsive and responsible bid. Gem has done this work in the Village previously to the satisfaction of the Public works Department. (Approximately $25, 000 of the work is for the Village's portion; the remaining $53,235 is for residents and businesses, and will be collected prior to commencement of the replacement work. (Reports from the Director of Public Works and Purchasing Agent, recommending approval, are attached. ) J) Consideration of a request (attached) from the Greater O'Hare AssociationofIndustry & Commerce (GOA) for payment of FY 1997-98 dues in the amount of $275. 00 (GOA represents 900 companies in the northwest suburban area and works to retain and attract new businesses in the greater O'Hare business community, including Elk Grove Village. ) Agenda for VB Meeting 5-13-97 6 (The dues amount represents a $25 increase from last year (10%) K) Consideration to renew an existing service contract with Dustcatchers, Inc. , Chicago, IL for the rental of linens and floor mats in an amount not to exceed $20, 300. (This contract was originally bid in June of 1996 and awarded with the option to renew for two (2) additional 12-month periods through the end of FY 98- 99. Dustcatchers was determined to have submitted the lowest responsive and responsible bid and has provided satisfactory service to the Village for the past year. (All mats and linens are furnished to the Village at the same fixed rate as last year. This year's contract represents a 9. 7s increase over the previous year due to additional mats included on the contract. (Sufficient funds are budgeted and available for this expense. (Reports from the Director of Finance, Director of Public Works and Fire Chief, recommending approval, are attached. ) L) Consideration to adopt RESOLUTION NO. 23-97 (attached) releasing Irrevocable Letter of Credit No. SB1194 in the amount of $50, 000 as accepted by Resolution No. 69-93, and accepting Irrevocable Letter of Credit No. 004545 in the amount of $5, 000 to secure obligations of the franchise agreement of Chicago Fiber Optic Corporation d/b/a Metropolitan Fiber Systems of Chicago, Inc. (MPS) (Letter of Credit No. SB 1194 was accepted by the village Board to secure the obligations of Metropolitan Fiber Systems of Chicago, Inc. for the construction of a fiber optic communications cable pursuant to their franchise agreement dated June 8, 1993 . The agreement provides that the Letter of Credit may be reduced to 100 of the original $50, 000 one year after the completion of their construction. (All work has been completed to the satisfaction of the Department of Engineering & Community Development. The new letter of credit in the amount of $5, 000 will ensure future repairs if necessary. (The Village Attorney has reviewed the letter of Credit and finds it acceptable. 0 • Agenda for VB Meeting 5-13-97 7 (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) M) Consideration to adopt RESOLUTION No. 24-97 (attached) designating a Director and Alternate Director to the Northwest Municipal Conference for the Village of Elk Grove Village. (This resolution designates and appoints Craig B. Johnson as Director to the Northwest Municipal Conference and James P. Petri, Gary E. Parrin, and Raymond R. Rummel as Alternate Directors. ) N) Consideration to adopt ORDINANCE NO. 2559 (attached) approving and authorizing the appointment of a Director and Alternate Directors to the Solid Waste Agency of Northern Cook County. (This ordinance designates and appoints Craig B. Johnson as the Director and Chris Prochno and Gary E. Parrin as Alternate Directors to the Agency's Board of Directors. ) O) Consideration to adopt ORDINANCE NO. 2560 (attached) designating the representative to the Northwest Suburban Municipal Joint Action Water Agency for the Village of Elk Grove Village. (The ordinance designates and appoints Craig B. Johnson as Director on the Board of Directors of the Agency and Samuel L. Lissner as Alternate Director, ) REGULAR AGENDA A) Consideration of a request (attached) from Total Tire, 1704 Oakton Avenue, for a variation to the sign ordinance to permit the installation of a free- standing illuminated identification sign which exceeds the amount permitted by ordinance as follows: ITEM - PROPOSED PERMITTED BY ORDINANCE VARIATIOY REQUESTED Freestanding Multi-Face One One None I.D. Sign Sign Area . 57.5 Sq.Ft. per face 45 Sq.Ft. per face 12.5 Sq.Ft. per face 115 Sq.Ft. Total 90 Sq.Ft. Total (28t increase) 25 Sq.Ft. Total (28t increase) Sign Height I6'-I0, I6'-0" IO Inches (5t increase) 0 • Agenda for VB Meeting 5-13-97 8 (The total amount of signage permitted for this location is 90 square feet. The proposed sign for the facility amounts to 115 square feet (28o increase) . In addition, the proposed sign exceeds the maximum, allowable height of 18 feet by 10 inches. (The Department of Engineering and Community Development has reviewed this request and recommends approval of the increase in sign area due to the location of the property and due to similar variations granted to neighboring properties. In addition, the petitioner has stated a hardship due to company standards dictating the appearance of their logo. The Department of Engineering and Community Development feels that a simple modification to the support pole will reduce the overall height to that which is permitted by ordinance and therefore recommends denial of the height variation. The petitioner has indicated that they would be willing to comply with the height modification as proposed. (A report from the Director of Engineering and .Community Development is attached. ) BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Feichter a. Landmeier Public Works Noise Reduction Plan b. Landmeier/Tonne Traffic Improvements C. Guardrail at Meacham/Nerge d. Guardrail at Arlington Heights/Cosman 9. T mICIAzY PLANNING AND ZONING COMMITTEE - Trustee Lissner a. Possible Annexations b. Animal Control Ordinance Revisions (w/Board of Health) C. Gloucester On=Street Parking 10. PERSONNEL COMMITTEE - Trustee Petri a. Communication b. Travel Reimbursement Policy Revisions 11. R YCLING & WASTE OMMITTEE - Trustee Czarnik 12. INFORMATION COMMITTEE - Trustee Dill 13. INDUSTRIAL/COMMERCIAL REVITALTZATION COMMISSION - Trustees Lissner/Petri a. Tonne Road Crossovers 14. YOUTH COMMISSION - Trustee Prochno Agenda for VB Meeting 5-13-97 9 15, PLAN COMMISSION - Village Manager Parrin a. American Housing Partners Annexation & Special Use (Public Hearing 4/16/97) - b. Outdoor Warning Siren Special Use Permit (PH 4/16/97) C. Manor Healthcare Annexation, Rezoning & Special Use (PH TBA) d. Marycrest Homes Annexation & Rezoning (PH TBA) 16. ZONING BOARD OF APPEALS - Village Manager Parrin a. Outdoor Warning Siren variation (PH 4-16-97) 17. REPORTS OF OTHER BOARDS COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b, Community Service Board - Trustee Czarnik 18. ORDINANCES RESOLUTIONS AND COMMUNICATIONS - Village Clerk 19. UNFINISHED BUSINESS - a. Pending Action By Village Board 1 . Consideration to adopt an ordinance adopting tax increment allocation financing for the Grove Mall Shopping Center Redevelopment Project Area (1st reading on 2/11/97) 2. Consideration to adopt an ordinance designating the Grove Mall Shopping Center Redevelopment Project Areas as a Redevelopment Project Area pursuant to the Tax Increment Allocation Redevelopment Act (1st reading on 2/11/97) b. Pendin� Action by Village Attorney None 20. REPORT FROM VILLAGE MANAGER 21 . NEWS 22. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Engelbrecht, MacArthur, Knickerbocker, Niehaus, Smith (2)