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HomeMy WebLinkAboutAGENDA - 04/22/1997 - VILLAGE BOARD AGENDA Next ORD: 2554 (2555) Next RES. 20-97 (23-97) Recess: 9 p.m. AGENDA Regular Village Board Meeting April 22, 1997 Elk Grove Village 1. Call to Order 2. Invocation (Rev. Rodney Pickett, Pastor, Wesleyan Community Church) 3. Approval of Minutes of April 8, 1997 4. President's Report 5. Accounts Payable Warrants: April 22, 1997 6. CONSENT AGENDA A) Consideration to authorize a public hearing before the Plan Commission to hear the petition of Marycrest Homes, Orland Park, IL to annex and rezone certain property located at the southeast corner of Meacham and Biesterfield Roads for a combination of residential and commercial use. (Marycrest Homes is seeking to develop the vacant parcel at Meacham and Biesterfield for townhome and commercial uses. They have completed the initial review process with village staff. Upon review of the documents submitted, it is recommended that the appropriate hearing be scheduled before the Plan Commission. (Approximately 12 acres of the 30 acres of property lies in unincorporated Cook County. The remaining 18 acres is currently in the Village and is split between B-3 Automotive and O-T Office Transitional zoning. (The date of the public hearing has yet to be determined. ) B) Consideration of a request (attached) from Alexian Brothers Medical Center for permission to hold a temporary outdoor event with an 80 ft. x 80 ft. tent located on their property at 800 Biesterfield Road on Saturday, May 17, 1997. Agenda for VB Meeting 4-22-97 2 (Alexian Brothers Medical Center (ABMC) is hosting a Community Education Fair on Saturday, May 17 from 10: 00 a.m. to 2:00 p.m. The 80 ft. x 80 ft. tent is necessary to accommodate visitors, displays, and entertainment. (The tent will be located in the northeast corner of the ABMC property in the parking lot east of the hospital parking garage. The Department of Engineering and Community Development has reviewed this request and does not anticipate any zoning conflicts. A map indicating the specific tent location is attached. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) C) Consideration to authorize the Chief of Police to attend the International Association of Chiefs of Police annual conference in Orlando, Florida, from October 25 through October 30, 1997 at a cost not to exceed $1, 398. (Sufficient funds are budgeted and available for this expense. ) D) Consideration to authorize the Village Manager to attend the International City Management Association annual conference in Vancouver, British Columbia from September 14 through September 18, 1997 at a cost not to exceed $1, 600. (Sufficient funds are budgeted and available for this expense. ) E) Consideration to extend a maintenance contract with Lyons/Pinner Electric Company, Brookfield, IL for traffic signal and overhead street light maintenance for a one-month period from May 1 to May 31, 1997 in the amount of $903.50 for a total contract amount not to exceed $11, 745. 50. (The Village's current maintenance contract for traffic signals and overhead lights is due to expire on April 30, 1997. The Public Works Department is currently preparing new bid specifications that will include a time-and-materials contract for labor, equipment and services for emergency response work. The new bid specifications will allow the Village to establish a full contract for preventative maintenance Agenda for VB Meeting 4-22-97 3 and damage repair. The one-month extension is necessary to provide emergency maintenance until the new contract can be bid and awarded during the month of May. (The contract extension will provide service at the same hourly rate as the existing contract which was competitively bid for the 1996-97 fiscal year. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached. ) F) Consideration to authorize the payment of $21,266. 64 to the Illinois Department of Transportation for shared traffic signal maintenance under the 1997 State of Illinois maintenance contract. (The annual bidding of this contract is performed by the Illinois Department of Transportation. (This year's payment is a $6, 350. 16 increase from last year due to the addition of one (1) intersection and an increase in maintenance coverage required by IDOT. The contract covers the Village's maintenance responsibility for a total of ten (10) intersections shared between the Village and the State of Illinois. (Sufficient funds are budgeted and available for this purpose. Payments are made on a quarterly basis. Reports from the Director of Finance and Director of Public Works, recommending approval, are attached. ) G) Consideration of the following: • to waive the formal bidding process; and • to award a blanket purchase contract to Kale Uniforms, Inc. , Chicago, IL, for Police Department uniforms for the period May 1, 1997 through April 30, 1998 in an amount not to exceed $27, 000. (Kale Uniforms has provided quality uniforms in the past and is the only known source available at this time for Police Department uniforms. Past attempts to locate alternative sources for these uniforms have proven ineffective. (The contract includes the purchase and/or replacement of uniforms and accessories on an as needed basis. Agenda for VB Meeting 4-22-97 4 (Reports from the Director of Finance and Chief of Police, recommending approval, are attached. ) H) Consideration of the following; • to waive the formal bidding process; and • to renew a service contract with Chicago Communications Service, Inc. , to maintain Motorola radio and Mobile Data Terminials (KDT's) equipment for the Police, Fire, and Public Works Departments in the total amount of $35, 432. 88. (Chicago Communications has maintained the -Village's radio contract since 1984, and has maintained the Motorola KDT equipment for Motorola directly. (The contract price represents a 3o increase over last year's price. This increase is the first increase since FY 1994/95. (Sufficient funds are budgeted and available for this expenditure. (Reports from the Director of Finance, Fire Chief, Chief of Police, and Director of Public Works, recommending approval, are attached.) I) Consideration to award a service contract to Bartlett Heating and Air Conditioning, Wheeling, IL for the annual maintenance of village-owned heating, ventilation, and air conditioning units at a total cost not to exceed $31, 573 .20. (The existing contract with Bartlett Heating and Air Conditioning will expire on April 30, 1997. This contract was originally bid for a one-year period from May 1, 1994 to April 30, 1995 with the option to renew annually up to four additional one-year periods. Over the past three years, Bartlett has provided excellent service in maintaining the HVAC units at Village Hall, 666 Landmeier, 1635 Biesterfield, Fire Administration Building, and Fire Stations #7, #8, #9, and #10. (This contract will cover the same buildings as last year. The contract amount represents a 40 increase over last year. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached. ) Agenda for VB Meeting 4-22-97 5 J) Consideration to extend an existing service contract with Illinois Building Services, Inc. , Roselle, IL for custodial services at the Fire Administration Building and the Landmeier Public Works Facility for a three- month period from May 1, 1997 through July 31, 1997 at a cost of $9, 386. 46 for a total contract amount not to exceed $47, 386. 46. (This item will extend the Village's service contract with Illinois Building Services, Inc. , which is due to expire on April 30, 1997. The extension of the contract for three months will allow the Public Works Department to complete specifications to competitively bid the contract for the duration of the 1997-98 fiscal year. This is the first time that bid specifications will be used for this purpose. (The contract extension will provide service at the same hourly rate as was awarded last fiscal year. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached. ) K) Consideration to renew a professional service contract to Just Networks, Inc. , to provide computing network implementation and support services on an annual basis from May 1, 1997 through April 30, 1998, in an amount not to exceed $74, 100. (This contract was originally recommended by the Information Systems Committee and is required to continue the development of the Village's local and wide-area networks. Just Networks has been providing quality service to the Village for over 3 years. They are also familiar with our current network and hardware capabilities. (Sufficient funds are budgeted and available for this expense. (A report from the Director of Finance, recommending approval, is attached. ) L) Consideration to increase a purchase contract with Akzo Nobel Salt, Inc. , Clarks Summit, PA to purchase an additional 22.38 tons of salt in an amount of $626. 87 for a total contract amount not to exceed $141, 462. 87. Agenda for VEl eeting 4-22-97 IR 6 (At the October 8, 1996 Village Board meeting, the Village Board awarded a purchase contract to Akzo Nobel Salt, for the purchase and delivery of 3, 600 tons of salt in the amount of $100, 836 ($28. 01/ton) through the State of Illinois Joint Purchasing Agreement. This contract was subsequently increased by the Village Board on February 11, 1997 by $40, 000 to provide an additional 1, 428 tons of salt for the duration of the 1997 Winter season. (Based on delivery loads having variations of more or less salt than what was ordered, an additional 22. 38 tons of salt were delivered to the Landmeier Public Works Facility. This increase will allow the Village to purchase the additional salt rather than have it returned. The salt will be stored for use during the next winter season. The additional salt will be purchased at the same price as the original contract amount. (Reports from the Director of Finance and the Director of Public works, recommending approval are attached. ) M) Consideration of the following: • to approve the Liability Insurance Premiums for FY 1997-98, submitted by Arthur J. Gallagher & Company, at a premium level as determined for the following coverage: FY 1998 Worker's Compensation - $ 38, 841 General Liability Package 251, 000 Includes: Auto Building/Contents SMT/Paramedic Liability Public Officials' Liability Police Professional Liability Boiler & Machinery 11, 167 Federal Flood Coverage 5, 169 Excess Liability (HELP) 73, 214 Community Nurse/Clinics 5, 937 Fiduciary Liability-Pensions 3, 869 Underground Storage Tanks 3, 224 Public Official Bond (1997-2001) 817 5393 238 Agenda for VB Meeting 4-22-97 7 and; • to award a professional service contract to Gallagher Bassett for the administration of the Village's self-insurance liability plan in an amount not to exceed $52, 741 . (This year's premium renewal represents the same limits and deductibles that were negotiated last year. The insurance premiums for FY 97-'98 represent a decrease of 2. 1s or $8, 501 from last year. (The contract with Gallagher Bassett to administer our self-insured liability program represents a 2.9a increase over the previous year (from $51, 235 to $52, 741) . This increase is due to the anticipated number of claims and types of claims to be handled during the fiscal year, based upon trends and the prior year's history. Over the past few years, Gallagher has been able to save the Village an average $27, 400 through subrogation and managed care services. . (Sufficient funds have been budgeted and are available for this expense. (A report from the Director of Finance, recommending approval, is attached. ) N) Consideration to renew the current contract with Cintas Uniform Company, Inc. , Schaumburg, IL for a one-year period from May 1, 1997 through April 30, 1998 for Public Works uniforms and accessories in an amount not to exceed $16, 920. (The uniform rental contract was awarded to Cintas in FY 96/97 on an annual renewal basis. Cintas has provided excellent service to the village since the mid-1980's. (Sufficient funds are budgeted and available for this expense. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached. ) O) Consideration to award a professional services contract to Planning Resources, Inc. , Wheaton, IL for consulting services related to the development and provision of a comprehensive plan for the Commercial Industrial Revitalization Program in a not to exceed amount of $275, 890. Agenda for VB Meeting 4-22-97 8 (Following the Industrial/Commercial Revitalization Commission request for proposal process, the Commission recommended that the Village Board enter into a contract with Planning Resources. The Village Board concurred with the recommendation and authorized staff to negotiate a contract with Planning Resources at the February 25, 1997 Village Board meeting. (The Village Attorney has amended the contract based on previous discussions with the Industrial Commercial Revitalization Commission and staff. In addition, the compensation portion of the contract has a not-to-exceed provision by task, as well as by the entire contract. The revised copy of the contract will be distributed in Friday's care package. ) P) Consideration to adopt RESOLUTION NO. 20-97 (attached) rescinding Resolution No. 58-96 and authorizing the Village President and Village Clerk to execute an intergovernmental agreement between the Village of Elk Grove Village and the Village of Arlington Heights for an emergency water system interconnection. (The intergovernmental agreement was adopted in December, 1996. The Northwest Water Commission subsequently requested two language changes which are highlighted on the attached agreement. Village Board approval is required to incorporate these changes into the agreement. ) Q) Consideration to adopt RESOLUTION NO. 21-97 (attached) approving an addendum of new membership in the Northwest Central 9-1-1 system. (This resolution approves an Addendum of New Membership for Hoffman Estates and Streamwood to join the Northwest Central Dispatch 9-1-1 System. Under this arrangement, both communities will be required to provide a proportionate share of all operations, modifications, and debts incurred for the 9-1-1 system. This is expected to provide the existing communities, including Elk Grove, with substantial cost reduction. (A memo from the Northwest Central Dispatch Executive Director, recommending approval, is attached. ) Agenda for VB Meeting 4-22-97 9 R) Consideration to adopt RESOLUTION NO. 22-97 (attached) authorizing entry into an amended agreement for the Northwest Central Dispatch System. (This resolution authorizes the Village to enter into an amended agreement with Northwest Central Dispatch System (NWCD) to allow Hoffman Estates and Streamwood to enter the system. The addition of two communities to NWCD creates a significant reduction in contributions for operations for the six current members. It is estimated that the Village will realize a yearly savings in excess of $60, 000. (A memo from the Northwest Central Dispatch System Executive Director, recommending approval is attached. ) S) Consideration to approve ORDINANCE NO. 2254 (attached) establishing a scavenger license flat fee for the first quarter of license year 1997-98. (This item was previously discussed at the April 8, 1997 Committee of the Whole meeting. ) 7. REGULAR AGENDA No Items BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Landmeier Public Works Noise Reduction Plan b. Landmeier/Tonne Traffic Improvements C. Guardrail at Meacham/Nerge d. Guardrail at Arlington Heights/Cosman 9. JUDICIARY PLANNING AND ZONING COMMITTEE - Trustee Rettberg a. Possible Annexations b. Animal Control Ordinance Revisions (w/Board of Health) C. Gloucester On-Street Parking 10. PERSONNEL COM41TTEE - Trustee Czarnik a. Communication b. Travel Reimbursement Policy Revisions 11 , RECYCLING & WASTE COMMITTEE - Trustee Johnson Agenda for VB Meeting 4-22-97 10 12. INFORMATION SYSTEMS COMMITTEE - Trustee Petri 13 . PLAN COMMISSION - Village Manager Parrin a. Mobil Site Plan Amendment (Nerge/Meacham) b. American Housing Partners Annexation & Special Use (Public Hearing 4/16/97) C. Park 'N' Shop Text Amendment/Special Use (PH TBA) d. Concentra Development Special Use Permit (PH 4/2/97) e. Outdoor Warning Siren Special Use Permit (PH 4/16/97) f. Manor Healthcare Annexation, Rezoning & Special Use (PH . TBA) 14 . ZONING BOARD OF APPEALS - Village Manager Parrin a. Mobil Zoning Variation (PH 4/16/97) b. Outdoor Warning Siren variation (PH 4-16-97) 15. REPORTS OF OTHER BOARDS COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustee Petri b. Community Service Board - Trustee Czarnik C. Industrial Revitalization Commission - Trustee Rettberg 1 . Tonne Road Crossovers 16. ORDINANCES RESOLUTIONS AND COMMUNICATIONS - Village Clerk 17. UNFINISHED BUSINESS - a. Pending Action By Village Board 1 . Consideration to adopt an ordinance adopting tax increment allocation financing for the Grove Mall Shopping Center Redevelopment Project Area (1st reading on 2/11/97) 2. Consideration to adopt an ordinance designating the Grove Mall Shopping Center Redevelopment Project Areas as a Redevelopment Project Area pursuant to the Tax Increment Allocation Redevelopment Act (1st reading on 2/11/97) b. Pending Action b3 Village Attorney 1. At the 4/8/97 Village Board meeting, the Village Attorney was directed to prepare an ordinance adding the theatre elevation plan to the Grove Mall redevelopment agreement 18. REPORT FROM VILLAGE MANAGER 19. NEW BUSINES 20. ADJOURNMENT Agenda for VA eting 4-22-97 11 In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. lk C: Gallitano (2) , Czarnik, Feichter, Johnson, Lissner, Petri, Rettberg, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Engelbrecht, MacArthur, Knickerbocker, Niehaus, Smith (2)