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HomeMy WebLinkAboutAGENDA - 04/08/1997 - VILLAGE BOARD AGENDA • Next ORD: 2550 (2553) Next RES. 18-97 (19-97) Recess: 9 P.M. AGENDA Regular Village Board Meeting April 8, 1997 Elk Grove Village 1 . Call to Order 2. Invocation (Rev. David Stein, Evangelical Lutheran Church of the Holy Spirit) 3. Approval of Minutes of March 25, 1997 4. President's Report S. Accounts Payable Warrants: April 8, 1997 6. CONSENT AGENDA A) Consideration to authorize a payment in the amount of $5, 802.16 to Lyons Pinner Electric Company, Brookfield, IL for repair services related to a damaged traffic signal at the intersection of Higgins and Lively. (A traffic signal at the intersection of Higgins and Lively was damaged by a motorist and requires extensive repair and the installation of a temporary signal . As the payment amount exceeds $5, 000, Village Board approval is required. The motorist's auto insurance provider is expected to fully reimburse the Village for this expenditure. (A report from the Director of Finance, recommending approval, is attached. ) B) Consideration to award a professional service contract to Seeco Consultants, Inc. , Tinley Park, IL to provide construction material engineering services required for the 1997 MFT Program and Private Participation Concrete Replacement Program in an amount not to exceed $14, 000. (Requests for proposals were solicited from three (3) engineering firms. Upon review, Seeco Consultants, Inc. , was determined to provide professional service at the lowest cost. (Adequate funds are budgeted and available for this expenditure. Agenda for VB 0 ting 4-8-97 • 2 (A report from the Director of Public Works, recommending approval, is attached. ) C) Consideration to reject all bids received to furnish and install ceramic tile in two lavatories and shower areas at the Greenleaf and Meacham fire stations. (Funds in the amount of $8, 000 are budgeted in the current fiscal year for the purchase of ceramic tiles for two fire stations. Bid specifications were provided to nine (9) potential bidders, of which two (2) responded. The low bidder did not comply with the specifications and exceeded the budgeted amount for this expenditure. The next lowest bid also exceeded the budgeted amount by $6, 400. Based on the low bidder response and the inability to meet budgetary limits, the Village Board is requested to reject both bids. (The Fire Department will review and revise the bid specifications to improve responses to a future reissued bid. (A report from the Assistant Director of Finance, recommending rejections of the bids, is attached. ) D) Consideration to increase the FY 1996-97 General Corporate Fund Budget in the amount of $625, 399 and the FY 1996-97 Water & Sewer Fund Budget by $14, 040. (The current budget needs to be increased to address necessary expenditures made by the Village prior to the close of the fiscal year. The General Fund increase is primarily attributable to cost increases for legal services related to Grove Mall redevelopment, and union negotiations, Saturday Dial- A-Ride Service, health insurance claims and increased wages as a result of new union contracts. (The Water & Sewer Fund increase is also attributable to increased wage from new union contracts. (A report on this item was previously distributed by the Village Manager. ) Agenda for VB Meeting 4-8-97 3 E) Consideration to adopt RESOLUTION NO. 18-97 (attached) , the Village of Elk Grove brick paver policy. (This policy will provide homeowners with funds equivalent to what the Village would pay for the restoration of a concrete driveway apron , in cases where brick paver aprons have been damaged while Performing Village maintenance activities. The homeowner will be required to have the brick paver apron reinstalled and present the bill to the Village as proof that the replacement work was completed. (The Village's cost will be calculated based on the bid costs the Village receives through the annual concrete replacement program. (This item was previously discussed at the March 25, 1997 Committee of the Whole meeting) . F) Consideration to adopt ORDINANCE NO. 2550 (attached) , amending Title 1, Section 1-7A-6.I of the Village Code of Elk Grove Village. (This ordinance increases the Village Manager's purchasing authority from $5, 000 to $10, 000. Currently, any purchases exceeding $5, 000 require sealed competitive bids and Village Board approval . Under this revision, the Village will benefit from decreased administrative costs by increasing the bid threshold to $10, 000, thereby reducing staff time and other resources expended in preparing bid packages. (The Illinois Municipal Code provides for a bid threshold of $10, 000 for municipal entities. (A report from the Director of Finance, recommending approval, is attached.) G) Consideration to adopt Ordinance No. 2551 (attached) , amending Chapter 8, Article A, Section 8-8A, Driveways of the Municipal Code of the Village of Elk Grove Village. (This ordinance is in response to numerous requests to use brick pavers for residential driveway and apron construction. It makes brick pavers an approved construction material for such purposes. In addition, outdated sections of the ordinance have been revised to reflect contemporary construction standards and practices. (This ordinance was previously discussed at the March 25, 1997 Committee of the Whole meeting. ) Agenda for VB Meeting 4-8-97 4 H) Consideration to adopt ORDINANCE NO. 2552 (attached) granting a Special Use Permit and variation to permit the construction and operation of a drive-thru restaurant at an existing facility located at 1951 Busse Road. (The petitioner is seeking to add drive-thru service to the Autumn House restaurant at 1951 Busse Road. Finding of Facts from the Plan Commission and ZBA Chairpersons were previously distributed. ) 7. REGULAR AGENDA A) Consideration of a request from Hamilton Partners (attached) for a variation to the sign ordinance to permit the construction of two (2) For Lease signs which exceed the amount permitted by ordinance as follows: Permitted By Variation Item Proposed Ordinance Requested For Lease 1 additional Signs (2) 1 sign Sign Area 64 sq. ft. 45 sq. ft. 19 sq. ft. 42o increase (The petitioner is requesting a variation from the Municipal Code to permit the installation of two For Lease signs at the Grove Mall property. Each sign contains 32 square feet of face area for a total of 64 square feet of signage. This exceeds the permitted amount of 45 sq. ft. for commercial districts. (A report from the Director of Engineering & Community Development, recommending approval, is attached. This item was previously discussed at the March 25, 1997 Committee of the Whole meeting. ) • Agenda for VB Meeting 4-8-97 • S BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Landmeier Public Works Noise Reduction Plan b. Landmeier/Tonne Traffic Improvements C. Guardrail at Meacham/Nerge d. Guardrail at Arlington Heights/Cosman 9. JUDICIARY PLANNING AND ZONING COMMITTEE - Trustee Rettberg a. Possible Annexations b. Neon Sign Prohibition C. Revisions to Driveway Ordinance d. Animal Control Ordinance Revisions (w/Board of Health) e. Gloucester On-Street Parking 10. PERSONNEL COMMITTEE - Trustee Czarnik a. Communication 11 . RECYCLING & WASTE COMMITTEE - Trustee Johnson 12. INFORMATION SYSTEMS COMMITTEE - Trustee Petri 13 . PLAN COMMISSION - Village Manager Parrin a. Mobil Site Plan Amendment (Nerge/Meacham) b. American Housing Partners Annexation & Special Use (Public Hearing 4/16/97) C. Park IN Shop Text Amendment/Special Use (Public Hearing TBA) d. Autumn House Special Use Permit (PH - 3/19/97) e. Concentra Development Special Use Permit (PH 4/2/97) f. Outdoor Warning Siren Special Use Permit (PH 4/16/97) 14 . ZONING BOARD OF APPEALS - Village Manager Parrin a. Mobil Zoning Variation (Public Hearing TBA) b. Autumn House - Encroachment into required frontyard setback (PH 3/19/97) C. Outdoor Warning Siren variation (PH 4-16-97) 15. REPORTS OF OTHER BOARDS COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustee Petri b. Community Service Board - Trustee Czarnik C. Industrial Revitalization Commission - Trustee Rettberg 1 . Tonne Road Crossovers 16. ORDINANCES RESOLUTIONS AND COMMUNICATIONS - Village Clerk • Agenda for VB Meeting 4-8-97 6 17. UNFINISHED BUSINESS - a. Pending Action By Village Board 1 . Consideration to adopt an ordinance adopting tax increment allocation financing for the Grove Mall Shopping Center Redevelopment Project Area (1st reading on 2/11/97) 2. Consideration to adopt an ordinance designating the Grove Mall Shopping Center Redevelopment Project Areas as a Redevelopment Project Area pursuant to the Tax Increment Allocation Redevelopment Act (1st reading on 2/11/97) b. Pending activity Village Attorney None 18. REPORT FROM VILLAGE MANAGER 19. NEW BUSINESS 20. ADJOURNMENT In accordance with applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring accommodations are requested to contact the Village Clerk, preferably no later than five days before the meeting. C., Gallitano (2) , Czarnik, Feichter, Johnson, Lissner, Petri, Rettberg, Perrin, Rummel, Boffice, Cech, Engelbrecht, Ingebrigtsen, MacArthur, Knickerbocker, Niehaus, Smith (2) ADDENDUM to Regular Village Board Agenda April 8, 1997 8:00 P.M. 6. CONSENT AGENDA I) Consideration to award a professional service contract to Stanley Consultants, Inc. , Chicago, IL for design and engineering services related to the Touhy Avenue Lift Station Rehabilitation Project, on a cost plus fixed fee basis amount not to exceed $21, 000. (At the March 25, 1997 Village Board meeting, the Village Board increased the FY 1997-98 Water/Sewer Budget to include funds for the rehabilitation on the Touhy Avenue Lift Station. The work was originally scheduled for FY 1998-99. However, the Public Works Department has expressed concerns over the ability of the lift station to work properly for another year. (Stanley Consultants was selected for and completed the preliminary study of the lift station. Stanley has provided quality services on this project and was, therefore, selected for the final phases of this project to maintain continuity of engineering services. (It is anticipated that the design phase will be completed by the end of May, with bidding to take place in June. Completion of the project will take place during the 1997 construction session. (A report from the Director of Public Works, recommending approval, is attached. ) J) Consideration to authorize the Plan Commission to hold a public hearing to consider the petition of Manor Healthcare Corporation to annex, rezone and obtain a special use permit for the construction and operation of an assisted living facility adjacent to their existing facility on Norge Road. (Manor Healthcare is seeking to annex a 2. 79 acre parcel for the construction of a 101 unit, assisted living facility. The petition is also requesting a rezoning of the property to A-2, which allows assisted living facilities as a special use. village staff has reviewed the petition and recommends approval of the public hearing. ) c: Gallitano (2) , Czarnik, Feichter, Johnson, Lissner, Petri, Rettberg, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Engelbrecht, MacArthur, Knickerbocker, Niehaus, Smith (2)