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HomeMy WebLinkAboutAGENDA - 03/25/1997 - VILLAGE BOARD AGENDA Next ORD: 2543 (2550) Next RES. 15-97 (18-97) Recess: 9 P.M. AGENDA Regular village Board Meeting March 25, 1997 Elk Grove Village 1 . Call to Order 2. Invocation (Rev. Thomas G. Smith, Deacon, St. Nicholas Episcopal Church) 3 . Approval of Minutes of March 11, 1997 4, President's Report 5. Accounts Payable Warrants: March 25, 1997 6. CONSENT AGENDA A) Consideration to authorize the Plan Commission to hold a public hearing to consider the petition of the Elk Grove Village Fire Department for a special use permit to allow the installation of an outdoor warning siren at 200 Biesterfield Road (Well Site #3) . (The Village's existing warning siren in the employee parking lot needs to be relocated in conjunction with the redevelopment of the Grove Mall property. In order to maintain necessary coverage of the entire Village it is essential that the siren be relocated in the vicinity of Biesterfield Road and Wellington Avenue. (The proposed location at well site #3 lies within the R-4 Residential Use District. Due to the siren exceeding the maximum allowable height in this district, a special use permit is required. (This item was previously discussed at the March 11, 1997 Committee of the Whole meeting. The Plan Commission public hearing has been scheduled for April 16, 1997. ) B) Consideration to authorize the Plan Commission to hold a public hearing to consider the petition of American Housing Partners, Glencoe, IL to annex, rezone and obtain a special use permit for certain property located at 751 Meacham Road for the purpose of constructing and operating an independent senior housing facility. • • Agenda for VB Meeting 3-25-97 2 (This item was previously discussed by the Plan Commission on January 15 and on February 12. The finding of fact issued by the Plan Commission recommended not approving the proposed annexation, rezoning, and special use due to concerns with the site plan and the proposed building. (At the February 25, 1997 Village Board meeting, it was the consensus of the Village Board to remand this issue back to the Plan Commission under a revised site plan and petition submitted by the developer. This item currently appears as item 13b. on the Village Board agenda. The date of the public hearing has yet to be determined. ) C) Consideration to award a contract to the lowest responsive and responsible bidder, Arrow Road Construction, Mt. Prospect, IL for street milling and resurfacing on a not-to-exceed unit cost basis as follows: Uni Oty. Unit Description Pri cines FY 96/97 22, 112 Sq.Yd. Bituminous Concrete surface ,90 Removal (Partial Width 1 1/2") 99, 595 Sq.Yd. Bituminous Concrete Surface , 75 Removal (Full Width 1 1/2") 13,338 Ton Bituminous Concrete Surface 27. 05 Course, Mix C Ton Leveling Binder 27. 05 2, 000 -75-,-B 7-4 Gal. Bituminous Prime Coat Material .50 100 Ton Prime Coat Aggregate 1. 00 and at a cost not to exceed $544, 039. 10 from the MFT Fund. (Sufficient funds have been previously appropriated through resolution and are available for this purpose. (Reports from the Purchasing Agent and the Director of Public Works, recommending approval, are attached. ) • • Agenda for VB Meeting 3-25-97 3 D) Consideration to award a contract to the lowest responsive and responsible bidder, RAI Concrete, Inc. , Carol Stream, IL for sidewalk, curb, gutter, and driveway removal and replacement on a not-to-exceed per unit cost basis as follows: Unit Pricing Qty. Unit Description FY 96/97 45, 000 Sq.Ft. 5" PCC Sidewalk 2. 00 15, 000 Sq.Ft. 8" PCC Sidewalk 2.15 200 Sq. Yd. 5" PCC Driveway Pavement 19. 00 100 Sq. Yd. 8" PCC Driveway Pavement 20.50 3, 000 Ln.Ft. Combination Concrete Curb & 7.90 Gutter (B) 5, 000 Ln.Ft. Combination concrete Curb & 7.90 Gutter (M) 60, 000 Sq.Ft. Sidewalk Removal .38 300 Sq. Yd. Driveway Pavement Removal 1. 05 8, 000 Ln.Ft. Combination Concrete 2.50 Curb/Gutter Removal and at a cost not to exceed $279, 475. 00 from the MFT Fund. (Sufficient funds have been previously appropriated through resolution and are available for this purpose. (Reports from the Purchasing Agent and Director of Public Works, recommending approval, are attached. ) E) Consideration to award a contract to the lowest responsive and responsible bidder, Allied Asphalt Paving, Des Plaines, IL, to furnish bituminous paving materials on a not-to-exceed unit cost basis as follows: Unit Pricing FY 96/97 Qty. Unit Description 4, 000 Tons Bituminous Concrete Course 15. 901'Ton 1, 000 Tons Bituminous Surface Course 19.35/Ton 500 ca-1 s. Emulsified Asphalt SS-1 2.50/Gal . and at a total cost not to exceed $54, 200 from the MFT fund and $30, 000 from the General Fund for a total cost of $84, 200. Agenda for VB Meeting 3-25-97 4 (Allied Asphalt Paving was determined as the lowest bidder after the hauling charge was calculated into the bid prices. The hauling charge is the cost incurred by the Village to pick up the materials at the vendor's location. The hauling charge is based on the mileage for that trip. (Sufficient funds have been previously appropriated through resolution and are available for this purpose. (Reports from the Purchasing Agent and Director of Public Works, recommending approval, are attached. ) F) Consideration to award a service contract to the lowest responsive and responsible bidder, Gambino Landscaping, Inc. , Arlington Heights, IL for parkway sod restoration at a unit price of $2. 75 per square yard with a total contract amount not to exceed $13, 750. (The FY 1997-98 budget contains funds for a private contractor to perform parkway sod restoration throughout the Village. Notice was provided to (24) bidders, of which (6) responded. Upon review of the bids submitted, it was determined that Gambino Landscaping had submitted the lowest responsive and responsible bid. (By awarding this contract, the Village will be able to use Gambino Landscaping for sod restoration work on an as needed basis, thereby freeing up Public Works employees for other duties when necessary. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached. ) G) Consideration of the following: • to waive the formal bidding process; and • to award a negotiated snowplowing contract to McKay Contractors, Inc. , Chicago, IL to provide snowplowing services for the 1997/98 winter season in an amount not to exceed $45, 000. (This contract represents the same terms and conditions as the contract negotiated with McKay for the 1996/97 winter season. McKay has provided this service to the Village satisfactorily for the past four years. Agenda for VB Meeting 3-25-97 5 (Over the past several years it has become difficult to obtain competitive bids from snowplowing contractors due to the amount of equipment contracted by O'Hare Airport. The negotiated price with McKay is felt to be competitive in comparison to past contracts. (McKay will provide snowplowing equipment under this contract to the Village when requested. The equipment includes dump trucks with plows, endloaders, and supervisors in plow vehicles. (Reports from the Purchasing Agent and Director of Public Works, recommending approval, are attached. ) H) Consideration of a request (attached) from Village Cycle Sport, 63 Park 'N' Shop Lane, to hold a temporary outdoor sale from Friday, April 11, through Sunday, April 13, 1997. (According to the Village's Zoning ordinance, outdoor retail sales are prohibited except on a temporary basis. Therefore, Village Board approval of any outdoor sale is required. (The proposed event will include a 20' x 30' tent which would use approximately 7 parking spaces. The Department of Engineering & Community Development has reviewed this request and does not anticipate any negative impact on traffic and neighboring businesses. A similar event has been held by Village Cycle Sport for each of the last three years without incident. (A report from the Director of Engineering & Community Development recommending approval, is attached. ) I) Consideration to award, a contract to the lowest responsive and responsible bidder, Hastings Air Energy Control, Milwaukee, Wisconsin, for the purchase and installation of three (3) P1ymoVent Source Point Exhaust Collection Systems at the Greenleaf, Meacham and Siesterfield fire stations. (Funds are included in the current budget for the purchase and installation of exhaust collection systems for three fire stations. Bid specifications were provided to eleven (11) potential bidders of which five (5) responded. Upon review of the bids, it was determined that Hastings Air Energy Control had submitted the lowest responsive and responsible bid. (Hastings' bid price includes a 5 percent pre- payment discount in the amount of $4, 304 . 75. Agenda for VB Meeting 3-25-97 6 (Reports from the Purchasing Agent and Fire Chief, recommending approval are attached. ) J) Consideration to authorize the payment of $11, 263 . 45 to O. C. Tanner Sales Company, Salt Lake City, Utah for employee and Boards and Commissions service awards. (Sufficient funds are budgeted and available for this expense. ) - K) Consideration to adopt the following Budgets for the FY 1997-98: General $23, 783, 011 Civil Defense 49, 606 Water & Sewer 8, 837, 497 Recycling/Municipal Waste 1, 042, 050 Systems Asset Seizure 99, 141 Motor Fuel Tax 983, 455 Municipal Purpose 7, 500 Capital Projects 3, 407, 400 Capital Replacement 760, 902 Industrial/Commercial Revitalization 5, 437, 500 Grove Shopping Center Redevelopment Fund 100, 000 Foreign Fire Insurance Fund 116. 420 $44, 624, 482 (The above amounts include wage and salary adjustments for FY 97 - 98. (The FY 1997-98 General Fund Budget represents a 3. 4c increase over the previous fiscal year, not including carryover items from the FY 1996-97 budget. (A report from the Director of Finance is attached. ) L) Consideration of the following Health Care items to be effective May 1, 1997 through April 30, 1998: • To renew an agreement with Gallagher Bassett to administer the Village's Self-Insured Medical and Dental Plans at a cost of $19. 00 per participant per month for medical claims and $6. 67 per participant per month for dental Claims; and • To renew a contract with Lloyds of London to provide Specific Stop Loss Re-Insurance coverage at a cost not to exceed $279, 715; and Agenda for VB Meeting 3-25-97 7 • To renew a contract with Lloyds of London to provide Aggregate Stop Loss Re-Insurance coverage at a cost not to exceed $19, 845; and • To renew a contract with Arthur Gallagher and Company for consulting services at a cost of $5, 000; and • To renew a contract with Cost Care Consultation Services through Gallagher Bassett at a cost of $5.25 per participant per month; and • To renew the Flex Spending Plan administered by Gallagher Bassett at a cost of $5. 45 per participant per month; and • To authorize the Village Manager to enter into contracts with HMO Illinois and First Commonwealth HMO to provide HMO Medical and Dental Services at specific identified rates; and • To establish monthly premium rates for all plans for FY 1997-1998 at the same level as the current year. (The premium rates represent no increase for the Village Medical Plan, the Village Dental Plan, and the HMO Plans. A copy of the rates is attached) . M) Consideration of the following items with an effective date of April 21, 1997: • To authorize a 3. 0% value increase to non-Union Step Pay Plan positions; • To authorize a 3 . 09 value increase to Specific Rate Pay Plan positions; • To authorize a 0% to 4 .5a increase for Merit Salary personnel based on individual performance, including a merit pool of $158, 781 for Merit Salary personnel, based on individual performance; Agenda for VB Meeting 3-25-97 8 • To authorize a Range Movement Pool of $18, 681 for Merit Salary personnel with range movements of 0s Lo 2. 0$ for Merit employees funded at a rate of 0.5'. of Merit salaries; • To authorize the assignment of an annual salary of $101, 000 for the Village Manager, and a $3, 000 one-time merit award; and • To increase the non-Union Merit Employee Management Enhancement Program to consist of payments of $450, $550, $625, and $700, for Groups I through IV, on November I of 1997 and $1, 000 payment to Group V employees, effective May 1, 1997; • To continue a Longevity Program for full-time, non-union General Step Pay Plan employees who have completed the following years of service as of November 1, 1996 in accordance with the following schedule: 10 yrs. service to 15 yrs. service $150. 00 16 yrs. service to 19 yrs. service $250. 00 20 yrs, plus service $350. 00 • To participate in ICMA-RC 401 (a) supplementary retirement program subject to the participatory regulations of the program; • To adopt Ordinance No. 2543 (attached) amending the hourly rate for Custodial personnel; • To adopt Ordinance No. 2544 (attached) amending the hourly rate for Summer employees; • To adopt Ordinance No. 2545 (attached) amending the hourly rate for School Crossing Guards; • To adopt Ordinance No. 2546 (attached) amending wages for Water Meter Readers; • To adopt Ordinance No. 2547 (attached) amending the hourly rate for Village Interns; and • To adopt Ordinance No. 2548 (attached) ' amending the classification and salary plans; the classification plan; and the salary range for Merit Pay Plan positions and the Step Pay Plan Rates for General Step Pay Plan positions of the Municipal Code. Agenda for VB Meeting 3-25-97 9 N) Consideration to adopt RESOLUTION NO. 15-97 (attached) amending the personnel rules and regulations relating to emergency leave/time off as a result of death in the immediate family, effective May 1, 1997. (This resolution amends the definition of immediate family to include grandparent in-laws and allow employees to use up to three (3) days bereavement without the use of sick leave benefits, when a death in the immediate family occurs. ) O) Consideration to adopt RESOLUTION NO. 16-97 (attached) authorizing the Village President and Village Clerk to execute an agreement between the Village of Elk Grove and Dominick's Finer Foods, Inc. (This agreement sets forth guidelines for the completion and evaluation of a traffic study to determine whether a new traffic signal is necessary at Arlington Heights Road and Lonsdale as a result of the new grocery store. This item was previously discussed at the March 11, 1997 Committee of the Whole meeting. ) P) Consideration to adopt RESOLUTION NO. 17-97 accepting an irrevocable Letter of Credit No. 570004194-201 from the First Midwest Bank, National Association expiring July 31, 1998 in the amount of $100, 000. 00 payment for liquidated damages in accordance with the Redevelopment Agreement/Elk Grove Town Center (Hamilton Partners Retail Division #1) . (The letter of credit was submitted by Hamilton Partners in accordance with the requirement of the Village's redevelopment. agreement. The financial commitment by Hamilton Partners will ensure their performance in complying with the terms of the redevelopment agreement. ) Q) Consideration to adopt ORDINANCE NO. 2549, (attached) granting conditional use permits to Elk Grove Town Center, L.L. C. (Hamilton Partners) pursuant to Section 7B-5-2C of the Zoning Ordinance to permit an indoor theater and a two-window drive-thru facility in connection with a pharmacy for the B-5 Town Shopping Center District located at the southwest corner of Arlington Heights and Biesterfield Roads. (This item currently appears as item 17.b1 under Unfinished Business of the Village Attorney) . Agenda for VB Meeting 3-25-97 10 REGULAR AGENDA None BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Landmeier Public Works Noise Reduction Plan b. Landmeier/Tonne Traffic Improvements C. Guardrail at Meacham/Nerge d. Guardrail at Arlington Heights/Cosman 9. JUDICIARY PLANNING AND ZONING COMMITTEE - Trustee Rettberg a. Possible Annexations b. Neon Sign Prohibition C. Revisions to Driveway Ordinance 10. PERSONNEL COMMITTEE - Trustee Czarnik a. Communication 11 . RECYCLING & WASTE COMMITTEE - Trustee Johnson 12. INFORMATION SYSTEMS COMMITTEE - Trustee Petri 13 . PLAN COMMISSION - Village Manager Parrin a. Mobil Site Plan Amendment (Nerge/Meacham) b. American Housing Partners Annexation & Special Use (Public Hearing TBA) C. Park 'N Shop Text Amendment/Special Use (Public Hearing TBA) d. Autumn House Special Use Permit (PH - 3/19/97) e. Concentra Development Special Use Permit (PH 4-2-97) 14 . ZONING BOARD OF APPEALS - Village Manager Parrin a. Mobil Zoning Variation (Public Hearing TBA) b. Autumn House - Encroachment into required frontyard setback (PH 3/19/97) C. Outdoor Warning Siren variation (PH 4-16-97) 15. REPORTS OF OTHER BOARDS COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustee Petri b. Community Service Board - Trustee Czarnik C. Industrial Revitalization Commission - Trustee Rettberg 1 . Tonne Road Crossovers 16. ORDINANCES RESOLUTIONS AND COMMUNICATIONS - Village Clerk Agenda for VB Meeting 3-25-97 11 17. UNFINISHED BUSINESS - a. Pending Action By Village Board 1 . Consideration to adopt an ordinance adopting tax increment allocation financing for the Grove Mall Shopping Center Redevelopment Project Area (1st reading on 2/11/97) 2. Consideration to adopt an ordinance designating the Grove Mall Shopping Center Redevelopment Project Areas as a Redevelopment Project Area pursuant to the Tax Increment Allocation Redevelopment Act (1st reading on 2/11/97) b. Pending Action By village Attorney 1 . At the 3/11/97 Village Board meeting the Village Attorney was directed to prepare an ordinance granting a conditional use permit for the operation/expansion of the Grove Theatre and to permit a drive-thru Walgreen's as part of the Grove Mall redevelopment. 18. REPORT FROM VILLAGE MANAGER 19. NEW BUSINESS 20. ADJOURNMENT In accordance with applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring accommodations are requested to contact the Village Clerk, preferably no later than five days before the meeting. c: Gallitano (2) , Czarnik, Feichter, Johnson, Lissner, Petri, Rettberg, Parrin, Rummel, Boffice, Cech, Engelbrecht, Ingebrigtsen, MacArthur, Knickerbocker, Niehaus, Smith (2) ADDENDLIN La Regular village Board Agenda March 25, 1997 8: 00 p.m. 6. CONSENT AGENDA R) Consideration to award a professional service contract to Environmental Science and Engineering (ESE) Inc. , to perform site investigation activities at 666 Landmeier Road to determine the extent of soil contamination from a previously removed underground storage tank,' subject to the approval of the Village Attorney, at a cost not-to-exceed $23, 490. (The Village previously installed 5 wells to determine the extent of the petroleum release. Four of the wells were clean. The fifth well showed soil contamination. Therefore, the IEPA is requiring the Village to obtain further data from areas around the Lest site. (The consultant would utilize a 2-phase approach. The first phase would be the installation of 5 additional test wells near the previously identified well. If those test clean, no additional work would be performed. (If one or more of the wells showed contamination, 5 additional wells would be developed for further analysis. (The Village Attorney is reviewing the matter due to the TEPA involvement. Award of the contract would be subject to the approval of the Village Attorney. (A report from the Director of Public Works, recommending approval, was previously distributed. ) C: Gallitano (2) , Czarnik, Feichter, Johnson, Lissner, Petri, Rettberg, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Engelbrecht, MacArthur, Knickerbocker, Niehaus, Smith (2) r- ;