HomeMy WebLinkAboutAGENDA - 03/11/1997 - VILLAGE BOARD AGENDA Next ORD: 2541 (2542)
Next RES. 9-97 (12-97)
Recess: 9 P.M.
AGENDA
Regular Village Board .Meeting
March 11, 1997
Elk Grove Village
1 . Call to Order
2. Invocation (Rev. John Robinson (Queen of the Rosary)
3 . Approval of Minutes of February 25, 1997
4 . President's Report
5. Accounts Payable Warrants: March 11, 1997
6. CONSENT AGENDA
A) Consideration of the following:
• to waive the formal bidding process; and
• to concur with the Village Manager's emergency
authorization to award a contract to Metropolitan
Pump, Romeoville, IL for the purchase and
installation of an emergency control panel and
two (2) sump pumps at the Fire Administration
Building in a total amount not to exceed $5, 300.
(One of two existing sump pumps in the basement
of the Fire Administration Building failed. An
assessment of the second sump pump determined that the
remaining sump pump was in poor condition and
susceptible to failure in the near future. Emergency
repairs were necessary in order to protect the
building from damage during heavy rainfall . In
addition, it was recommended that the emergency
control panel be moved to the first floor in
conjunction with all other control equipment.
(A total of three (3) quotations were received
and upon review, Metropolitan Pump was determined to
provide the lowest responsive and responsible quote. )
(Sufficient funds are available for this
expenditure through a budget transfer.
Agenda for VB Meeting 3-I1-97 2
B) consideration of the following:
• to waive the formal bidding process, and
• to award a contract to Compaq Computer
corporation, Houston, Texas, for the purchase
and delivery of a Proliant 800 File Server in
an amount not to exceed $9, 595. 00.
(The Public Works Department is requesting to
replace the file server for 666 Landmeier in order to
improve the local area network's efficiency. The
Village is standardized with Compaq file servers. The
file server and hard drive currently being used by
Public Works has reached maximum storage capacity. A
temporary upgrade of the system would cost
approximately $700.
(Compaq computer hardware is available through
Public Technology, Inc. (PTI) , which is a technology
organization affiliated with the International City
Manager's Association (ICMA) . PTI provides cost
advantages to units of government through joint
purchasing of computer equipment. PTI evaluated
proposals from computer manufacturers and selected
Compaq on the basis of technical and service quality,
and competitive pricing schedules.
(Sufficient funds are available through a budget
transfer from Public Works operating accounts. The
file server has already been removed from the FY 97-98
budget.
(Reports from the Director of Finance and the
Public Works Director, recommending approval, are
attached. )
C) Consideration to authorize the Village Clerk to attend
the International Institute of Municipal Clerks annual
conference in Buffalo, New York from May 17 through
May 23, 1997 in an amount not to exceed $1, 505. 00
(The Village will save $60. 00 by registering
prior to April 4, 1997. Sufficient funds are budgeted
and available for this expense in the FY '97- '98
budget which will be approved at the March 25, 1997
Village Board meeting. )
Agenda for VB Meeting 3-11-97 3
D) Consideration of the following:
• to increase a service contract with Ambassador
Office Equipment, Schaumburg, IL, for copier
maintenance in FY 96-97 in the amount of $700,
for a total contract amount of $7, 932. 00; and
• to renew a service contract with Ambassador
Office Equipment, Schaumburg, IL, for FY 97-98
for the maintenance of nine (9) Canon copiers in
a total amount not to exceed $8, 814 . 00.
(Due to an above average amount of copying this
year, the Village has exceeded the existing service
contract amount with Ambassador Office Equipment. The
increase to the contract amount will cover the
anticipated copying needs through April 30, 1997.
(Ambassador is this area's authorized Canon
dealer and has satisfactorily serviced the Village's
copiers for the past seven (7) years.
(An increase in this year's contract with
Ambassador is needed to ensure adequate funds for any
unanticipated copying demands. Ambassador's service
cost per copy will remain unchanged under the renewed
contract.
(A report from the Director of Finance,
recommending approval, is attached. )
E) Consideration to award a contract to the lowest
responsive and responsible bidder, Marcott
Enterprises, Elmhurst, IL to haul and dispose of non-
toxic debris in an amount not to exceed $79, 500.
(Due to the large volume of debris collected by
street sweeping, ditch cleaning, and other general
operations, an outside contractor is needed to remove
debris from storage locations at the Biesterfield and
Landmeier Public Works facilities as well as the
Dierking Terrace facility.
(Sufficient funds are budgeted and available for
this expense. Marcott's bid price of $7.95 per cubic
yard of debris is the lowest bid price the Village has
received for this hauling service.
(Reports from the Director of Finance and Public
a Works Director, recommending approval, are attached. )
0
Agenda for VB Meeting 3-11-97 4
F) Consideration to adopt RESOLUTION NO. 9-97 (attached)
determining the appropriateness for Class 6 (B) status
pursuant to the Cook County Real Property
Classification Ordinance as amended January 1, 1995
for certain property located at 35 Gaylord Street.
(The Hospitality Design Group plans to purchase
and substantially renovate a building at 35 Gaylord
Street which has been vacant for over two years.
(The Class 6 (B) tax incentive allows property tax
assessed valuation reduction from 36s to 16s of the
fair market value for an eight-year period. The Class
6 (B) status applies_ to the purchase and renovation of
a building that has been vacant for twenty-four
consecutive months.
(A total of 50 jobs will be created as a result
of this project. The estimated cost of renovations is
$300, 000.
(A report from the Economic Development Officer,
recommending approval, and a letter from Hospitality
Design Group requesting 6 (B) status are attached. )
G) Consideration to adopt RESOLUTION NO. 10-97 (attached)
approving a Plat of Subdivision identified as the
Pratt-Nicholas Subdivision.
(This property is located at the northwest
intersection of Pratt and Nicholas. The owners of the
property, Hiffman, Shaffer and Associates, are seeking
to subdivide the existing 12.5 acre parcel into two
separate parcels of 11 . 0 and 1 . 5 acres respectively.
Upon subdivision, the property will be developed and
leased or simply sold to another party.
(Members of the Plan Commission and JPZ Committee
have reviewed the plat and recommend approval .
(This item also appears under the Plan Commission
portion of the agenda as item 13d. )
H) Consideration to adopt RESOLUTION NO. 11-97 (attached)
approving a Plat of Subdivision identified as the
Metropolitan - PACE Subdivision.
(This property is located on the south side of
Northwest Point Boulevard adjacent to the seven story
office building at 25 Northwest Point. The owners of
the property, Metropolitan Life, intend to sell the
2. 5 acre parcel to PACE for use as a park `n' ride .
facility. A site plan for the proposed facility is
attached.
Agenda for VB Meeting 3-11-97 5
(Members of the Plan Commission andiJPZ Committee
have reviewed the plat and recommend approval .
(This item also appears under the Plan Commission
portion of the agenda as item 13c. )
I) Consideration to adopt RESOLUTION NO. 12-97 (attached)
adopting the official zoning map of the Village of Elk
Grove Village as of December 31, 1996.
(The Village updates the Zoning Map annually to
reflect the changes made during the previous calendar
year. Changes made this year reflect the rezoning of
the CIE Bank property on Higgins Road and the Mobil
Oil Property at Higgins and Arlington Heights Road.
Subdivisions were also recorded for the O'Hare West
and Mobil Oil/NBD Subdivisions. An annexation and
subdivision was also approved for the fire station
property on Oakton Street. )
(A copy of the revised zoning map is available in
the Village Clerk's office. )
J) Consideration to adopt Ordinance No. 2541, Cable
Communications Ordinance, to replace the Village of
Elk Grove Village's current cable enabling ordinance.
(Copies of the ordinance and summary reports have
been distributed. This item currently appears under
Unfinished Business as item 17a.1 . )
7. REGULAR AGENDA
A) Consideration of a request from Dearborn Construction
and Development, Ltd. , for a variation to the sign
ordinance to permit the installation of an
identification sign which exceeds the maximum sign
area permitted and obstructs the required 10-foot
ground clearance at property located the southwest
corner of Meacham and Biesterfield Roads (Shawnway
Plaza) as follows:
ITEM PROPOSED PERMITTED RY ORDINANCE VARIATION REOC*ESTED
Sign Area 200 Sq. Ft. 192 Sq. Ft. 8 Sq. Ft.
Min. Ground clearance 8.6 Feet 10 Feet 1.4 Feet
Agenda for VB Meeting 3-11-97 5
(The petitioner is requesting permission to
construct a 23" x 120" sign which reads "Store For
Rent" which will be installed below an existing pole
sign. The proposed signage will obstruct 1 . 4 feet of
the required 10-foot ground clearance and cause the
overall sign area to exceed the amount permitted by 8
feet.
(This request is the result of new regulations
adopted by the Village which limit the amount of time
that temporary "For Sale" and "For Lease" signs can be
displayed on commercial property.
(The Department of Engineering & Community
Development has reviewed the proposed signage and does
not believe that it will cause a visibility problem
for passing motorists or a negative aesthetic impact
on the surrounding area. A report from the Director
of Engineering & Community Development, recommending
approval, is attached. )
BOARDS AND COMMISSIONS
B. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri
a. 5-year Capital Improvements Plan
b. Landmeier Public Works Noise Reduction Plan .
C. Landmeier/Tonne Traffic Improvements
d. Village Drainage Improvements
e. Guardrail at Meacham/Merge
f. Guardrail at Arlington HeightSICOsman
9. JUDICIARY PLANNING AND ZONING COMMITTEE - Trustee Rettberg
a. Possible Annexations
b. Neon Sign Prohibition
C. Revisions to Driveway Ordinance
10. PERSONNEL COMMITTEE - Trustee Czarnik
a. Communication
11 . RECYCLING & WASTE COMMITTEE - Trustee Johnson
12. INFORMATION SYSTEMS COMMITTEE - Trustee Petri
Agenda for VB Meeting 3-11-97 7
13 . PLAN COMMISSION - Village Manager Parrin
a. Mobil Site Plan Amendment (Nerge/Meacham)
b. American Housing Partners Annexation & Special Use
(PH TBA)
C. Metropolitan/PACE Subdivision
d. Pratt/Nicholas Subdivision
e. Park IN Shop Text Amendment/Special Use (Public Hearing
TBA)
f. Autumn House Special Use Permit (PH - 3/19/97)
g. Concentra Development Special Use Permit (PH TBA)
14 . ZONING BOARD OF APPEALS - Village Manager Parrin
a. Mobil zoning Variation (Public Hearing TBA)
b. Autumn House - Encroachment into required frontyard
setback (PH 3/19/97)
15. REPORTS OF OTHER BOARDS. COMMISSIONS & COMMITTEES
a. Cable Television Committee - Trustee Petri
b. Community Service Board - Trustee Czarnik
C. Industrial Revitalization Commission - Trustee Rettberg
1 . Tonne Road Crossovers
16. ORDINANCES RESOLUTIONS AND COMMUNICATIONS - Village Clerk
17. UNFINISHED BUSINESS -
a. Pendine Action By Village Board
1 . Consideration to adopt an ordinance establishing a
cable communication enabling ordinance.
2. Consideration to adopt an ordinance adopting tax
increment allocation financing for the Grove Mall
Shopping Center Redevelopment Project Area (1st
reading on 2/11/97)
3 . Consideration to adopt an ordinance designating the
Grove Mall Shopping Center Redevelopment Project
Areas as a Redevelopment Project Area pursuant to
Che Tax Increment Allocation Redevelopment Act (1st
reading on 2/11/97)
b. Pending Action By Village Attorney
None
18. REPORT FROM VILLAGE MANAGER
19. NEW BUSINESS
20. ADJOURNMENT
Agenda for VB Meeting 3-11-97 g
In accordance with applicable Federal and State laws, the
meeting will be accessible to individuals with disabilities.
Persons requiring accomodations are requested to contact the
Village Clerk, preferably no later than five days before the
meeting.
C., Gallitano (2) , Czarnik, Feichter, Johnson, Lissner,
Petri, Rettberg, Parrin, Rummel, Boffice, Cech,
Engelbrecht, Ingebrigtsen, MacArthur, Knickerbocker,
Niehaus, Smith (2)
ADDENDUM
to
Regular Village Board Agenda
March 11, 1997
8: 00 P.M.
6. CONSENT AGENDA (continued)
K) Consideration to award a purchase contract to the
lowest responsive and responsible bidder, Air One
Equipment, Inc. , Schaumburg, Illinois for the purchase
and delivery of one (1) SCBA Air Compressor in the
amount of $31, 040.
(The FY 1996-97 budget contains funds for the
purchase of a new SCBA air compressor for the Fire
Department. Bid specifications were provided to ten
(10) potential vendors of which two (2) responded.
Upon review of the bids submitted, Air One Equipment
was determined to be the lowest responsive and
responsible bidder. A reference check of Air one
Equipment identified them as having a high degree of
dependability and service.
(The amount budgeted for this purchase is
$27, 000. Upon review by the Purchasing Agent and Fire
Department, it was determined that the cost
differential was due to the fact that the budgeted
amount did not include money for the removal of the
existing compressor and controls. In addition, both
bids provided a compressor with a capacity in excess
of 17.5 cfms as requested in the bid specifications.
(In order to lower the cost the Finance
Department negotiated the trade-in of the existing
compressor and four (4) air cylinders in the amount of
$2, 000. Additional discounts in the amount of $1, 960
were also negotiated. This brought the overall cost
down to $31, 040. Sufficient funds are available
through transfer for this purchase.
(Due to the advanced age and unreliability of the
existing compressor, it is recommended that this
purchase be approved.
(Reports from the Director of Finance and the
Fire Chief, recommending approval, are attached. )
Ik
c: Gallitano (2) , Czarnik, Feichter, Johnson, Lissner, Petri,
Rettberg, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Engelbrecht,
MacArthur, Knickerbocker, Niehaus, Smith (2)